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Civil Rights Compliance (SAA)
At the Oregon Criminal Justice Commission we support the principles of equal opportunity and protection of civil rights and as a state administering agency, we have an obligation to ensure that our recipients of federal funding comply with all statutorily-imposed non-discrimination requirements. Federal statutes and regulations prohibit discrimination in federally assisted programs and activities. Recipients may not discriminate in employment on the basis of race, color, national origin, religion, sex, and disability. They may also not discriminate in the delivery of services or benefits on the basis of race, color, national origin, religion, sex, disability, and age. In addition, all recipients must comply with Limited English Proficiency (LEP) guidelines, and certain recipients must comply with the Equal Employment Opportunity Program requirements.
It is important that you understand the requirements that have been or will be imposed upon you in your grant agreement. Instead of gathering you all together for training, we are instead providing you with a PowerPoint presentation that we adapted from one prepared by The Office for Civil Rights (OCR) at the Office of Justice Programs (OJP) in the U.S. Department of Justice (USDOJ). The training program includes the following topics: presenting the Federal laws pertaining to nondiscrimination in federally assisted programs, understanding discrimination in employment as well as in the delivery of services and benefits, reviewing the LEP guidelines, and explaining OCR's enforcement methods.
We anticipate that it will take you about 30 minutes to view the slide show presentation. To move forward, within and between slides you simply left-click on your mouse. As you move through it, please jot down any follow-up questions that you may have for your grant manager. Note that if you are unable to view the slide presentation or if for any reason you would prefer a printed version; please contact our office at 503-378-4830 to order a printed copy.
We encourage you to share the information with others in your agency. If you are a current grantee, we do require that the program contact (listed in Exhibit A of the Grant Agreement) view the presentation.
After you have completed the presentation, please download the Civil Rights Training Acknowledgement Form, have the program contact (listed in Exhibit A of the Grant Agreement) sign it and return via email, fax, or US mail to our office, attn.: Paul Egbert, so that it can be included in your grant file.
Civil Rights Training Materials             
The CJC is the State Administering Agency (SAA) for the Byrne Justice Assistance Grant funds and other federal funds. As a condition for receiving funding from the Office of Justice Programs (OJP), recipients must comply with applicable federal civil rights laws, including Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Justice Department’s regulation for the Equal Treatment of Faith-Based Organizations. Depending on the funding source, a recipient must also comply with the nondiscrimination provisions within the applicable program statutes, which may include the Omnibus Crime Control and Safe Streets Act of 1968, the Victims of Crime Act, or the Juvenile Justice and Delinquency Prevention Act. Collectively, these federal laws prohibit a recipient of OJP funding from discriminating either in employment or in the delivery of services or benefits on the basis of race, color, national origin, sex, religion, or disability. In addition, OJP recipients may not discriminate on the basis of age in the delivery of services or benefits.
Compliance with Title VI of the Civil Rights Act of 1964, which prohibits recipients from discriminating on the basis of national origin in the delivery of services or benefits, entails taking reasonable steps to ensure that persons with Limited English Proficiency (LEP) have meaningful access to funded programs or activities. An LEP person is one whose first language is not English and who has a limited ability to read, write, speak, or understand English. To assist recipients in meeting their obligation to serve LEP persons, the Department of Justice (DOJ) has published a guidance document, which is available on the LEP web site. OJP encourages applicants and recipients to include within their program budgets the costs for providing interpretation and translation services to eligible LEP service populations.
All State Administering Agencies have a responsibility to monitor their sub recipients to ensure that the sub recipients are complying with the federal civil rights laws that are applicable to recipients of federal financial assistance. The CJC has established policies and procedures, training and technical assistance to help sub recipients with compliance. Links describing CJC’s policies, procedures and training for addressing complaints alleging discrimination follows:
For technical assistance on complying with the civil rights laws linked to the receipt of federal financial assistance from CJC, please contact the CJC Civil Rights Complaint Coordinator:
Paul Egbert
Grants Program Manager
885 Summer St. NE
Salem, OR 97301
Fax: 503-378-4861