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Enterprise IT Governance

​Overview

businessman, IT equipment
Why: In today’s hyper-connected world, it is nearly impossible for a state agency to deliver a service to Oregonians without the use of information technology. Oregon currently lacks an effective, modern governance structure for Information Technology (IT). A new approach is needed to ensure accountability across the enterprise of state government, support successful IT projects and contribute directly to reducing duplication, fragmentation and the inefficient deployment of IT resources.

What: The Enterprise Leadership Team (ELT) has increased shared leadership and collaboration among agencies, creating an opportunity for the successful implementation of a functional Enterprise IT Governance framework to support both state agency business needs and enterprise-wide IT solutions. ELT has chartered an Enterprise Information Technology Governance Implementation Steering Team to ensure project success. The expected outcomes: increased enterprise IT coordination, reduced system duplication, aligned technology solutions and streamlined IT portfolio management.

How: Appropriately manage risks and prevent large IT project failures by implementing a common framework to identify, approve and monitor IT investments across all state agencies, and thereby increasing transparency of information, supporting decision making and increasing cross-agency collaboration.

Who: The State CIO’s Office - using the standard framework and statewide policies - will work with agencies to broker resources, identify and resolve IT project issues and strike the balance between central service delivery and agency flexibility.

Strategic Technology Officers, or STOs, will play a keystone role in implementing and using the new statewide framework. They will serve as advisors, making recommendations for agency alignment with enterprise strategies as well as agency strategic business goals. STOs will look for solutions and cost-sharing opportunities across multiple agencies and offer alternative solutions to business problems. They will help facilitate efficient decision-making within a statewide context, and provide tools and training to assist with project process and resource needs.

When: The first phase of implementation creates a Strategic Technology Office within the State CIOs office, resources a project team, and designs and implements a project plan including a communication plan, roles and responsibilities, and process mapping. The project team will be testing the effectiveness of the Enterprise IT Governance model through June 2015.

Regular review sessions will occur with key stakeholders to ensure the plan is comprehensive and representative of the enterprise. Once the second phase of the implementation plan is endorsed by ELT, it will be presented to the Legislature in the 2015 session, and utilized during the 2015-17 biennium. 
 

Contact Information

Julie Pearson
Strategic Technology Office Director
Chief information Officer
Department of Administrative Services
State of Oregon
Phone: 503-378-4896
Learn more about the work of the Office of the Chief Operating Officer and the Statewide Initiatives team.​
 

Project Documents (pdf)

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Charter Enterprise IT Governance ImplementationCharter Enterprise IT Governance Implementation7/15/2014 3:54 PM
One-Page Summary Enterprise IT Governance ImplementationOne-Page Summary Enterprise IT Governance Implementation7/15/2014 3:54 PM
Framework and Inverted Triangle Enterprise IT GovernanceFramework and Inverted Triangle Enterprise IT Governance7/15/2014 3:54 PM
Steering Team Roster Enterprise IT GovernanceSteering Team Roster Enterprise IT Governance7/15/2014 3:54 PM