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Procurement Improvement Project

​Overview


State programs big and small cannot operate without the right goods and services. In Oregon, the complexity of the procurement process can make it difficult at times for state agencies to procure what they need when they need it.
 
In 2013, the state hired Ikaso Consulting to review Oregon’s procurement processes and compare them to best practices and systems used by peer states and the private sector. Ikaso provided 22 recommendations for improvements that could increase efficiency, provide better oversight, maximize collaboration, reduce complexity and confusion, and increase transparency. All of these improvements will make it easier for agencies to get what they need, saving time and resources better spent elsewhere.
 
The Enterprise Leadership Team has selected the highest priority recommendations and bundled them into three discrete, yet related subprojects: 
  1. Enterprise Standard Set of Procurement Templates, Forms and Checklists. This subproject will create a standard set of procurement documents to ensure consistency, increase efficiency and transparency, and limit turn around times for procurements. 

  2. Enterprise Procurement Risk Alignment. Not all procurements present the same risks; this subproject will create clear, effective guidelines and utilize agency experts to determine the risks involved in procurements, increasing process efficiency and better aligning risk-related requirements to actual levels of risk. 

  3. Multi-Agency Price Agreement Delegation. This subproject will identify opportunities to pilot a multi-agency price agreement to promote cross-agency collaboration and coordination, determine the benefits of such agreements, and improve the process for delegating authority to agencies for cooperative procurements. 

Upon completion of these subprojects, the Enterprise Leadership Team will consider initiating additional subprojects based on the remaining recommendations from Ikaso Consulting. 

 

For more information on this project, please contact Joel Metlen, Project Manager, Department of Consumer and Business Services
503-569-8171.

  

Project Documents (pdf)

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Procurement Project GovernanceThe people and teams involved in the Procurement Improvement project3/4/2014 3:28 PM
Charter Procurement Risk AlignmentCharter for a subproject, Enterprise Procurement Risk Alignment2/4/2014 3:59 PM
Charter Procurement TemplatesCharter for a subproject, Enterprise Standard Set of Procurement Templates, Forms and Checklists2/4/2014 3:59 PM
Charter Procurement Price Agreement DelegationCharter for a subproject, Multi-Agency Price Agreement Delegation2/4/2014 3:59 PM
Overview ProcurementThis one-page document provides a high-level overview of the Procurement Improvement Project2/4/2014 3:59 PM