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Employee Orientation
Sample Orientation Resource Information

The following items are commonly used in an employee orientation. These are web based resources that can be printed or accessed on-line. Because changes occur in federal and state law, and rules, policies and Collective Bargaining Agreements, it is not advisable to keep copies of website information for future use.  Downloading forms at frequent intervals is recommended. Some of this information can be provided to employees via a website address while other information must be completed by the employee on a printed copy.
 
Most resource information for an employee orientation with the State of Oregon can be located on-line, in agency policy and procedures, and in supervisor or agency expectations.
 
 
THESE FORMS MUST BE PRESENTED AND COMPLETED IN HARD COPY (PRINTED FORM)
 
1.         Employment Eligibility Verification Form (I-9)
 
2.         Employee's Withholding Allowance Certificate (pdf) (W-4)
 
3.         Employee Emergency Contact Information Record (doc)
 
4.         EEO Self-Identification Form
 
 
THIS INFORMATION AND THESE FORMS ARE ACCESSED ON-LINE
 
5.         Insurance Enrollment Information (PEBB)
            Complete benefit enrollment on-lineMedical Plan Handbooks are available as well on the
            right hand column of the page. Printed enrollment forms and handbooks are provided 
            through Payroll.
 
6.         Public Employees Retirement System (PERS ) and Oregon Public Service
            Retirement Plan (OPSRP): 
  
                 IAP Designation Form 
                 Pre-Retirement Designation of Beneficiary Packet 
       
7.         Electronic Fund Transfer (Direct Deposit) 
                 Direct Deposit/AccelaPay® Card Form (pdf)

       Direct Deposit FAQ: Direct Deposit Frequently Asked Questions

 8.        Oregon Savings and Growth Plan (OSGP)
          
 9.        College Growth Savings Plan
 
10.       Paycheck Stub Information 

11.       ePaystub
 
12.       Employee Assistance Program (EAP) 
                 EAP brochure (scroll down left-hand column) 
   
13.       State Parking and Commuting Program 
 
14.       Collective Bargaining Agreements (CBA’s) 
 
15.       State of Oregon Management Handbook (coming soon)
 
16.       State Training and Development  
  
                 State HR Policy 50.045.01

                 iLearnOregon

17.       Trial Service  

       Represented employees, see CBA.  Management service 
       and classified unrepresented, see State HR  
       Policy 40.065.01.                   
18.       Performance Evaluations
       Represented employees see CBA. For all others see State HR Policy 50.035.01 or   agency policy 
19.       Personnel File
       Represented employees, see CBA. For all others, incuding classified represented 
       (unless superseded by a CBA), see State HR Policy 10.011.01 
20.       Sick Leave
       Represented employees, see CBA. For all others, see State HR Policy 60.000.01 
21.       Vacation Leave
       Represented employees, see CBA. For all others, see State HR Policy 60.000.05 
22.       Personal Business Leave
       Represented employees, see CBA. For all others, see State HR Policy 60.000.10 
23.       Special Day (often called Governor’s Leave)
       Represented employees, see CBA. All others will be notified each year if the 
       Governor chooses to grant this leave

25.       Position Description Template 
 
26.       Oregon Revised Statute 240  
 
27.       Oregon Administrative Rules (OAR’s) 
                 This website provides an index for OAR’s by agency 
 
28.       Categories of Service  ORS 240.195 

29.       Social Networking Guidelines

           
30.       Statewide Policies
            Statewide HR Policies 
            
31.       Required Training

            Domestic Violence, Sexual Assault, and Stalking training is required for all managers.
 
THE AGENCY GENERATES THIS INFORMATION
 
32.       Employee Time Sheet 
           
33.       Union Dues and Fair Share
            Contact the appropriate union or agency Payroll, if applicable
 
34.       Meeting with Union Representative (if CBA requires)
           
35.       Tour of Agency                                                       
           
36.       Agency or Unit Expectations
           
37.       Orientation to Unit and Workspace 
           
38.       Agency Mentor Assignment
           
39.       Key Agency Phone Numbers 
           
40.       Equipment Assignment 
           
41.       Agency Policies 

42.        Wellness and Safety