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Employee Orientation
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Article Content
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| Sample Orientation Resource Information |
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The following items are commonly used in an employee orientation. These are web based resources that can be printed or accessed on-line. Because changes occur in federal and state law, and rules, policies and Collective Bargaining Agreements, it is not advisable to keep copies of website information for future use. Downloading forms at frequent intervals is recommended. Some of this information can be provided to employees via a website address while other information must be completed by the employee on a printed copy.
Most resource information for an employee orientation with the State of Oregon can be located on-line, in agency policy and procedures, and in supervisor or agency expectations.
THESE FORMS MUST BE PRESENTED AND COMPLETED IN HARD COPY (PRINTED FORM)
1. Employment Eligibility Verification Form (I-9)
2. Employee's Withholding Allowance Certificate (pdf) (W-4)
3. Employee Emergency Contact Information Record (doc)
4. EEO Self-Identification Form
THIS INFORMATION AND THESE FORMS ARE ACCESSED ON-LINE
5. Insurance Enrollment Information (PEBB)
Complete benefit enrollment on-line. Medical Plan Handbooks are available as well on the
right hand column of the page. Printed enrollment forms and handbooks are provided
through Payroll.
6. Public Employees Retirement System (PERS ) and Oregon Public Service
Retirement Plan (OPSRP):
IAP Designation Form
Pre-Retirement Designation of Beneficiary Packet
PERS 238 Designation
Pre-Retirement Designation of Beneficiary
7. Electronic Fund Transfer (Direct Deposit)
Direct Deposit/AccelaPay® Card Form (pdf)
Direct Deposit FAQ: Direct Deposit Frequently Asked Questions
8. Oregon Savings and Growth Plan (OSGP)
9. College Growth Savings Plan
10. Paycheck Stub Information
11. Employee Assistance Program (EAP)
EAP brochure (scroll down left-hand column)
12. Employee Suggestion Awards Program
13. State Parking and Commuting Program
14. Collective Bargaining Agreements (CBA’s)
15. State of Oregon Management Handbook (for managers)
16. State Training and Development 
17. Trial Service
Represented employees, see CBA. Management service
and classified unrepresented, see State HR
Policy 40.065.01.
18. Performance Evaluations
Represented employees see CBA. For all others, except for unclassified executive
service, see State HR Policy 50.035.01, or agency policy
19. Personnel File
Represented employees, see CBA. For all others, including classified represented
(unless superseded by a CBA), see State HR Policy 10.011.01
20. Sick Leave
Represented employees, see CBA. For all others, see State HR Policy 60.000.01
21. Vacation Leave
Represented employees, see CBA. For all others, see State HR Policy 60.000.05
22. Personal Business Leave
Represented employees, see CBA. For all others, see State HR Policy 60.000.10
23. Special Day (often called Governor’s Leave)
Represented employees, see CBA. All others will be notified each year if the
Governor chooses to grant this leave
24. Wellness and Safety
25. Position Description Template
26. Oregon Revised Statute 240
27. Oregon Administrative Rules (OAR’s)
This website provides an index for OAR’s by agency
28. Categories of Service ORS 240.195
29. Statewide Policies
Statewide HR Policies
THE AGENCY GENERATES THIS INFORMATION
30. Employee Time Sheet
31. Union Dues and Fair Share
Contact the appropriate union or agency Payroll, if applicable
32. Meeting with Union Representative (if CBA requires)
33. Tour of Agency
34. Agency or Unit Expectations
35. Orientation to Unit and Workspace
36. Agency Mentor Assignment
37. Key Agency Phone Numbers
38. Equipment Assignment
39. Agency Policies
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