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Position Management
Limited Duration Employees
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A limited duration (LD) position is used when a source of funding is not permanent. A limited duration position follows the same process as a permanently funded position.
 
The need for a limited duration position occurs when the agency has additional work that cannot be absorbed by current staff. A position description is written and a classification analysis is conducted. Agencies work with the agency or BAM budget analyst to determine available funding.
 
When a current employee enters into a LD agreement, the employee generally relinquishes rights to their former position unless a Collective Bargaining Agreement (CBA) provides return rights. Some CBAs have a timeframe for limited duration agreements. For example, SEIU provides layoff rights after 17 months. A formal agreement between the Labor Relations Unit (LRU) and the union is generally required to extend the timeframe of an LD agreement. 
 
Oregon Administrative Rule (OAR) 105-040-0040 Types of Appointments, refers to classified unrepresented and management service positions. LD appointments under this OAR are the appointment of a person for a study, project, workload need or when position reduction is anticipated. An appointment made for a study or project may not exceed two years, except when the position is grant funded and will expire upon the completion of the study or project or when funding is exhausted. Appointments made when position reduction is anticipated shall not exceed the end of the current biennium or current season that ends prior to the end of the biennium. Appointments made for workload need cannot exceed two years.
 
The agency should inform the employee accepting the LD appointment of the conditions of the appointment, including the employee’s status at the termination of the appointment. The employee acknowledges in writing acceptance of the appointment under those conditions. 
 
Use the Limited Duration Agreement, making modifications to fit each employee's individual appointment circumstance.
 
Contact HR Policy Unit with questions about LD agreements for management service and unrepresented.
 
Contact LRU with questions about LD agreements for represented staff.