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Position Management
Position and Personnel Database
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The Position and Personnel Database (PPDB) is an electronic record keeping system.  The system serves as the official record of employment, containing current, historical, and summarized employment history for individuals in the three branches of Oregon State Government, including the Oregon State Lottery. It does not include employee or position data for the Oregon University System.
 
PPDB provides a single, centralized source of employee history data maintained through on-line, real-time updating for individual transactions and batch processing for mass updating. This information is provided to other systems such as Payroll.
 
Access to the PPDB system is limited. Either an agency Human Resource (HR) section or the Department of Administrative Services (DAS) will have access to this database to enter and maintain information. PPDB position database information is located online.
 
An agency must update the PPDB database each time an action occurs that affects an employee or position. The codes to use when updating the database can be found on the PPDB web site at the address above.
 
Shortly after the data entry is made, an agency will receive a computer generated personnel action indicating the information that was updated.  This printout is commonly referred to as a “turn-around.”  The turn-around is filed in the employee’s personnel file and a copy is generally provided to the employee. The turn-around does not include private information such as social security numbers or protected class information. 
 
Mass input into the PPDB system by DAS, such as cost of living increases, will also generate a turn-around. This is filed in the employee’s personnel file.
 
Human Resource Service Division (HRSD), HR Systems periodically schedule Personnel Information Exchange (P.I.E.) meetings to inform agency HR Technicians of upcoming changes to the PPDB system.  Agencies are notified of upcoming P.I.E. meetings via email and through the PPDB electronic newsletter.  For the PPDB newsletter and latest bulletins, access PPDB on the mainframe, type in PBNG in the “NXT ACT” field in the mini-menu and enter.
 
PPDB training is provided upon request to new users of the system.  Depending on the need, either display or update training is available. To request training, email the PPDB Group at:  group.ppdb@state.or.us.
 
See the following:
Reading and Responding to Position and Personnel Database Reports