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Position Management
Underfilling, Overfilling, Crossfilling, and Doublefilling Positions
Contact the agency or DAS budget analyst for guidance when filling a position in any method. The following methods for filling positions are used on a temporary basis until permanent funding is available:
 
Underfilling is filling a position on a temporary basis with someone who is qualified for a lower classification. An agency may recruit and hire an employee as an underfill for a position that is difficult to fill. The employee must meet the qualifications for the classification just below the vacant position (or a similar classification to the vacancy) and be able to meet the qualifications for the actual classification within 24 months. 
 
Generally, an agency cannot underfill a position if there are applicants who are qualified for the position at the full level.
 
Overfilling, crossfilling and doublefilling is the temporary use of a position in a lower or same salary range to hire for a position that has been legislatively approved. Once the funding goes through, the overfill, crossfill or doublefill must be cleared.
 
Overfilling is filling a position on a temporary basis with someone who is qualified and hired for a higher classification, but the funding for the higher level position is not yet available. 
 
Crossfilling is filling a position on a temporary basis that is the same salary range but is a different classification from what the position shows.
 
Doublefilling is placing more than one person on a position number on a temporary basis.  
 
OAR 105-040-0070 Alternate Methods of Filling Positions provides more information.
 
See also:
How Positions are Created, Budgeted and Utilized