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Statewide ERMS PSAs
The Oregon State Procurement Office in 2009, entered into Statewide Price Agreements with contractors under which State and local government organizations ("Authorized Purchasers") could execute Work Order Contracts ("WOC") to acquire Electronic Records Management System (ERMS) products and related professional services.

Authorized Purchasers could selected a particular Electronic Records Management Systems (ERMS) Contractor when procuring only product, only services, or a mixture of products and services, through a "best value" analysis ("BVA") process within the pool of Price and Services Agreement ("PSA") holders.
The State Procurement Office and the DAS\Enterprise Information Strategy & Policy Division (EISPD) conducted an informational forum concerning the purpose and use of these agreements on August 24, 2009.  

The documents attached below provide a detailed overview of the information shared at those forums, as well as current resources provided through the Oregon Secretary of State's (SOS) Office for document and records management. 

ERMS PSA - Documents
Note The Oregon Secretary of State’s (SOS) Office has responsibility for the management of state records and for working with the agencies to set appropriate records retention and archival requirements. SOS Oregon State Archives initiated a multi-year pilot for a software as a service (SaaS) based Electronic Records Management (ERM) Solution.
Executive Branch State agencies subject to DAS Authority who intend to purchase an Electronic Records Management solution, must first consult with the SOS State Archivist to determine if the SOS ERM Solution will meet the Agency's need. 
Mary Beth Herkert, State Archivist
Oregon State Archives
800 Summer St. NE
Salem, OR 97310
Phone: 503-378-5196
Email: mary.e.herkert@state.or.us

If after the consultation, the agency determines that the SOS solution does not meet their requirements, Agencies must purchase off of current DAS Electronic Records Management System Products and Services Price Agreements, or submit an exception request to pursue other alternatives.
** Prior to executing a purchase agreement or entering into an interagency agreement with SOS for these services, Executive Branch State Agencies subject to DAS Authority are required to follow the:

ERMS PSA - Historical Forums
  • ERMS PSA Forum - Agenda - August 24, 2009 

ERMS PSA - Additional Resource Information
  • ERMS PSA – Contractors - August 24, 2009