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IT Investment and Planning

Electronic Records Management Systems
Overview
On May 29, 2007 the State CIO Council endorsed the Electronic Records Management System Community of Practice (ERMS CoP). This Community of Practice met through December 31, 2007. The resulting work products from this community included Guidelines for Managing Electronic Records and an ERMS Glossary of terms. Additional resource documents and links to associated websites are also provided below for use by all.
 
 
Mary Beth Herkert, State Archivist was the chair of this community. She can be reached by e-mail at mary.e.herkert@state.or.us or by phone at (503) 373-0701.
 
Paula Newsome was the DAS IT Investment and Planning Analyst for this project. She can be reached by e-mail at paula.newsome@state.or.us or by phone at (503) 378-4138.
 

ERMS Community of Practice - Deliverables
 
ERMS CoP -
Guidelines for Managing Electronic Records (pdf)
 
Electronic Records Management System (ERMS) Charter – v2 (pdf)
 
ERMS Glossary - v1.0 (pdf)

Resources
General Documents:
DoD 5015.2 Standard (pdf) - Department of Defense Electronic Records Management Software Applications Design Criteria Standard
 
Employees and Public Records:
What every public employee needs to know. (ppt)
Electronic Records Presentation (ppt)
 
Electronic Records Management and Digital Preservation: Protecting the Knowledge Assets of the State Government Enterprise 
 
PART I: Background, Principles and Action for State CIO’s- May 2007
 
State of Colorado -  Standards and Guidelines for Imaging Systems (pdf)
Web site links:
Washington State Library - Digital Best Practices
 
Minnesota State Archives
 
Kansas State Historical Society
 
Minerva - The online descriptive catalog for the California State Archives
 
Records Management & Information Management, Perth and Western Australia
 
The National Archives links:
Technical Information
 
Fast track Products
U.S.GSA (General Services Administration) and Cooperative Purchasing links:
GSA Schedules e-Library
Government of British Columbia Resources:
Enterprise Document and Records Management System - Request for Proposal (pdf)
 
Web site links: