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Deputy State CIO Presents on Statewide IT Initiatives and Emerging Issues
Oregon Association of Government Information Technology Management (OAGITM)
Sean McSpaden, Deputy State CIO gave a presentation on selected statewide IT Initiatives and Emerging Issues, IT-related Legislation (2009 Legislative Session) and Oregon's Stimulus Tracking and Reporting efforts at the OAGITM Summer Conference held August 19-21, 2009.
 
OAGITM Presentation (pdf) 
 
OAGITM is a statewide association of information technology managers for the 36 counties and affiliated government agencies within the state of Oregon.

Geospatial Enterprise Office News
Cy Smith, Oregon Geospatial Program Manager Elected as President of URISA
 
Cy Smith, GISP will become President-Elect of the association at the close of Urban Regional Information Systems Association's (URISA) 47th Annual Conference in Anaheim, California, September 29-October 2, 2009.
 
Press Release

GIS Enterprise License Agreement Enables Stimulus Tracking
 
With the endorsement of the Governor's Oregon Geographic Information Council (OGIC) and on behalf of state agencies, DAS has negotiated and executed an enterprise license agreement (ELA) with ESRI, the provider of the standard GIS software for state agencies. Implementation of the agreement is now underway, with the assistance of a stakeholder group of agencies that currently use ESRI software and funded the initial term of the ELA.
 
The ELA has already proven very useful as DAS has been working with ODOT and the Employment Department to develop two ESRI applications for planning, tracking and reporting stimulus funds. There is a public facing web page posted at the Governor's recovery website that shows where stimulus funds are being spent by county, and in some cases by city. The next generation of this tool has been posted for Go Oregon state stimulus tracking. The next generation web application provides information at the project level.
 
The second application is under development now and will provide state agencies, local governments and other organizations the ability to plan and track more detailed stimulus spending, as well as report on that spending to the federal government, as appropriate. This second application is called the Oregon Stimulus Transparency & Accountability Tracking System (ORSTATS). ORSTATS may help Oregon attract more stimulus dollars throughout the state, including jobs created and retained. The ORSTATS application will feed the public-facing web pages on the Governor's recovery website.
 
The initial term of the ELA is approximately 30 months, ending June 30, 2011. For a lump sum payment, the ELA provides unlimited access to most ESRI software for all state agencies. No purchase costs will be incurred for new ESRI software that is deployed during the term of the ELA. For new software deployed during the ELA term, the State will begin paying software maintenance on July 1, 2011, thus providing time to include those costs in the budget process for the 2001-2013 biennium.
 
Help desk support for ESRI software use will be handled by DAS for the most part, with a few agencies continuing their own GIS help desks. There will be 20 named technical support staff in various state agencies that can contact ESRI to solve more complex issues. Some training and professional services are included in the ELA. DAS will serve as the single distribution point for ESRI software under the ELA. The ELA does not include the Oregon University System or local governments.

2009 ESRI International User Conference
 
July 15, 2009 - EISPD and the Office of Governor Ted Kulongski received a Special Achievement in Geospatial Information Systems (GIS) Award for its vision, leadership, and innovative use of GIS technology.

Press Release

Business Value Index Presentation
 
Intel’s Approach to Project Prioritization and Selection
 
In September 2007, EISPD ITIP invited representatives from Intel to present information on their Business Value Indexing Methodology to a multi-agency audience. The session was held from 3:15 to 5:00 on September 26, 2007 in the Employment Auditorium
 
IT portfolio management is a topic DAS and Oregon state agencies have been discussing for quite some time.  IT portfolio management is a systematic and integrated approach used for the continuous identification, selection, control, life-cycle management, and evaluation of IT investments over time.   Intel employs a related methodology - Business Value Index (BVI) - to help them prioritize their IT investments through a common language and framework for assessing potential business value, impact on IT efficiency, and financial attractiveness.
 
The BVI session, led by Robert Deutsche, the Principal Architect for Intel’s Enterprise Architecture Practice, Worldwide was designed to help agency business and IT professionals learn more about Intel’s approach and what lessons Oregon might be able to apply to the portfolio management of IT investments in state government.
 
For more information about this presentation or BVI in general contact:
 
Contact: Sean McSpaden, (503) 378-5257
 

Human Capital Management and Workforce Planning
 
IT Human Capital Management and Workforce Planning
 
In October 2007, EISPD ITIP invited representatives from Gartner, Inc. – a worldwide IT Research and Advisor Firm – and the DAS Human Resource Services Division (HRSD) to present information of IT Human Capital Management and Workforce Planning to a multi-agency audience.  The session was held on October 22, 2007 from 1:00-3:00 in the Veteran’s Auditorium. 
 
A sustained pool of talented professionals is essential to planning, implementing, and operating statewide IT projects, enterprise-level initiatives, and programs.  Attracting and retaining talented professionals presents ongoing challenges for both industry and government. Adding to this challenge is the fast-approaching retirement of the baby boom generation. This translates into the potential loss of critical skills, knowledge and leadership.
 
The session, led by Bill Link – Gartner, Inc. – and Jennifer Lara – DAS HRSD Training, Development and Recruitment Services Manager – was designed to help agency business and IT professionals understand how Oregon’s trends compares to others and to become more aware of the best practice approaches in recruitment and retention being employed across the nation. 
 
For more information about this presentation:
Contact: Sean McSpaden, DAS EISPD (503) 378-5257
 
For more information about state agency IT staffing information:
Contact: Jennifer Lara – DAS HRSD (503) 378-3869
 

Enterprise Resource Planning
 
Enterprise Resource Planning (ERP) Training and Awareness
 
In September 2007, DAS EISPD executed a contract with the Government Finance Officers Association for Enterprise Resource Planning (ERP) Training and Awareness Services on behalf of the Joint ODOT/DAS Integrated Systems Project.
 
This project is a joint effort between DAS and ODOT to explore the use of common and integrated enterprise resource planning (ERP) modules.  ODOT has a need to implement an integrated financial management, procurement, and human resource information system.  DAS has a need for that system to, at minimum, interface with existing enterprise administrative information systems managed by DAS.  Further, DAS Human Resource Services Division has a need to explore the replacement of its existing human resource information systems.  The two agencies have agreed to partner in this effort to the greatest extent possible as outlined in an interagency agreement signed by the director’s of both agencies in November 2006.
 
The contractor will provide training and awareness services in a series of two to three day sessions to be held during the 2007-2009 biennium.  The first training session for DAS and ODOT project participants is scheduled to be held in the month of January or February 2008 (details regarding the training are now being finalized with the contractor)
 
For more information:
 
Contact: Sean McSpaden, DAS EISPD (503) 378-5257
 

Geographic Information Systems
 
EnterpriseGeographic Information Systems (GIS) Software Standard
 
On behalf of the State Chief Information Officer (CIO) and the EISPD Geospatial Enterprise Office, EISPD IT Investment and Planning is in process of establishing an enterprise software standard for Geographic Information Systems (GIS) software across state government. EISPD received state CIO Council endorsement to proceed with the standards setting process via rulemaking at their July 24, 2007 meeting.
 
There are both economic and technological justifications for this effort, but the prime business driver for the work is to facilitate the interoperable functionality of this powerful software among and between state agencies. This standard is the first information technology standard to be established through administrative rule making by DAS-EISPD, as required under ORS 291.038.
 
Status: On September 27, 2007, EISPD ITIP held an administrative rule hearing to accept public comment on the standard.  EISPD is currently evaluating those comments and determining next steps related to rule adoption and any procurement-related activity that may either precede or follow that action.
 
Look for more information about this standards setting effort on the web OR
 
Contact: Scott Riordan, (503) 378-3385
 

Quality Assurance Oversight
 
Procurement Documents and Reporting Templates for Quality Assurance on Major IT Projects
 
In accordance with statewide policy, state agencies with major IT projects are required to obtain the quality assurance oversight services of third party independent contractors. When these professional services are required a competitive process that adheres to applicable state procurement rules is used.
 
In August 2007, DAS EISPD IT Investment and Planning Section staff – Nick Betsacon and Ying Ki Kwong - completed work on a comprehensive set of documents including a sample quality assurance statement of work, appendices, and a variety of reporting templates.   The documents were developed to accelerate the QA procurement process and to ensure that consistent quality management and risk assessment processes and standards are applied to the oversight of each major IT project.
 
This work was completed in partnership and collaboration with multiple state agencies.  Special thanks goes to agency staff working for the Oregon Department of Human Services (Office of Information Systems - Strategic Systems Initiatives), the Oregon Department of Transportation (Information Systems - Transportation Application Development) and assigned counsel from the Oregon Department of Justice (Business Transactions Unit).
 
EISPD IT Investment and Planning (ITIP) is now working with State Data Center staff to develop a set of quality standards that appropriately address infrastructure-related projects like the consolidation efforts the SDC plans to pursue in the coming years.  Once that work is complete, EISPD ITIP will work with the State Procurement Office to establish a statewide price agreement for quality assurance (QA) services.  That effort is targeted for completion in the first quarter or early second quarter of 2008 and will complement the QA services state agencies are currently able to acquire off of the IT Managed Service Provider Contract for small to mid-sized projects. 
 
 
Look for more information on the Web or
 
Contact: 
Ying Ki Kwong, (503) 378-5317
or
Sean McSpaden, (503) 378-5257