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IT Investment and Planning

Statewide IT Policies, Appendix A
 
Glossary of Terms
 
The glossary for this document defines terms used within this document. The author cautions that the meaning of terms presented may be different in another context.
 
To support the reader, this document identifies other resources that provide descriptions for terms. These other resources are maintained independently; the author cautions that the resources may be obsolete when accessed.
 
Publicly available resources that can aid the reader´s understanding
 
Tutorials about how everyday things, including technology, work
 
 
Department of Administrative Services (DAS) Enterprise Information Strategy and Policy Division (EISPD) Strategic Planning and Policy documents that contain glossaries.
 
State of Oregon Enterprise IRM Strategy
State of Oregon Enterprise Network (SOEN)
Electronic Government
 
Descriptions provided for select terms used in this document
 
TERM
DESCRIPTION OF TERM
ADA
Americans with Disabilities Act
Agency
"Agency" or "state" means the State of Oregon acting through each of its agencies, boards, or commissions. Whenever the context allows, agency refers to a particular agency that owns or controls a system at issue.
Agency systems
"Agency systems" or "systems" means all agency electronic information devices, interconnections, and technical information related to them. Systems shall include phones, pagers, Fax machines, computers, copiers, recorders, transmitters, and any similar, connected, or related, devices. Systems include other systems accessed by or through those devices, such as the Internet, e-mail, cable television, and phone services. Systems include designs, specifications, passwords, access codes, and encryption codes. Systems also include any identifiers for devices, users, or accounts.
Catalog Sales
On-line catalogs to sell state products or services to citizens or business partners.
CIO
Chief Information Officer - Also known as the Administrator of the DAS Enterprise Information Strategy and Policy Division. The CIO is also known as the Chief Information Officer for State Government.
Clearinghouse of EC projects  
A single database maintained by IRMD with access by all agencies that lists all the EC projects, the business applications, project manager, and technology used.
Client Information
State agency data collected from or sent to clients of agency programs.
COBIT
Control Objectives for Information Technology
Customer Information
State agency data collected from or sent to customers of agency programs or business partners.
Credit Card Authentication
Accepting credit card payment over the public Internet for state products or services.
DAS
Oregon Department of Administrative Services
Digital Wallet
Electronic transfer of cash from a bank to a customer´s browser to use to pay for E-commerce transactions.
E-Cash
Electronic transfer of cash from a bank to a customer´s browser to use to pay for E-commerce transactions.
EC
Electronic Commerce
EDI
Electronic Data Interchange: standardized format for sending and receiving electronic orders.
Electronic Commerce.
Broad term in general use to describe business transactions conducted over the Internet.  For this policy, the term is limited to financial and confidential data transmissions.
Financial EDI
Standardized format for sending and receiving financial data electronically.
Information
"Information" means information of any kind used in any way in agency systems. Examples include messages, communications, e-mails, files, records, recordings, images, graphics, transmissions, signals, programs, macros, software, and data.
Information Technology
Information Technology includes, but is not limited to, all present and future forms of hardware, software, and services for data processing, office automation, and telecommunications.
IRMD
The Enterprise Information Strategy and Policy Division (EISPD) of DAS
ISACA
Information Systems Audit and Control Foundation
Interagency Funds Transfer
Electronic transfer of funds between state agencies that link Web forms with back office payment systems.
IT
Information Technology
JLCIMT
Joint Legislative Committee of Information Management Technology
Major projects
Major projects are expenditures for network and computing systems other than routine maintenance. IT projects are undertaken to create a unique product or service. They have a definite beginning and end date and are aimed at solving specific business problems, or improving the way that the organization achieves its mission. A major project has a total/composite value equal to or in excess of $500,000.
Network Communication Equipment
Telecommunication services, hardware, or software in accordance with Oregon Administrative Rules 125-320-0020 and 125-320-0025.
On-line Bid Auctions
Web sites that act as broker to bring together sellers and buyers of products.  i.e. E-Bay
ORS
Oregon Revised Statutes
Other emerging technologies
Over time, other electronic commerce transactions or technologies will emerge and may be included in this policy.
Publishing
"Publishing" means using systems to disseminate or spread information to the public or beyond the user´s area of authority within the agency. Examples include newsletters, web pages, fliers, chain letters, e-mail broadcasts, and postings to Internet groups or to e-mail lists.
Smart Cards
 
Digitized cards that have an embedded microchip that can contain financial, security, demographic, and other information.
systems
"Agency systems" or "systems" means all agency electronic information devices, interconnections, and technical information related to them. Systems shall include phones, pagers, Fax machines, computers, copiers, recorders, transmitters, and any similar, connected, or related, devices. Systems include other systems accessed by or through those devices, such as the Internet, e-mail, cable television, and phone services. Systems include designs, specifications, passwords, access codes, and encryption codes. Systems also include any identifiers for devices, users, or accounts.
state
"Agency" or "state" means the State of Oregon acting through each of its agencies, boards, or commissions. Whenever the context allows, agency refers to a particular agency that owns or controls a system at issue.
total project cost
The sum of all project costs
TSO
Telecom Service Order
Use, uses, used
"Use, uses, used" means any use of agency systems to affect information in any way by state employees, officers, agents, or volunteers. Examples include using systems to search, produce, calculate, extract, forward, print, publish, receive, send, transmit, apply, run, control, download, upload, record, copy, rename, access, alter, delete, erase, encrypt, or store any information. This policy does not control private (non-state) uses of public services such as a state-sponsored list service or bulletin board.