For On-Cycle Budget Development (i.e., Governor's Budget construction in even years):
For all major IT initiatives greater than $1,000,000, agencies must submit a business case document in addition to a POP and complete the IT Project Spreadsheet
– regardless of funding source and whether the project funding will be met with base budget, POP, or other funds.
The business case template and worksheets are provided below for voluntary use. Agencies can use their existing business case templates as long as the core requirements outlined on the IT Budget Development web page
Off-Budget Cycle (i.e. Current Biennium)
The template and worksheets provided below can also be used in the off-budget cycle (i.e. in the current biennium) to satisfy the business case requirements associated with the IT Investment Review and Approval Policy.
The cost thresholds are different than in the on-cycle budget development process.
* Note that the Microsoft Word Business Case Template contains instructions that appear in the template as italicized text and checklists throughout the document to assist you in creating the business case for your project. The italicized text and checklists are intended to be deleted after the business case is completed.
** Note that the Microsoft Excel worksheets contain:
- Sample data for illustration purposes. Please delete the data and reset the net present value (NPV) to zero before entering your project data.
- Blue cells, into which your numeric data may be entered, and yellow cells that are locked and contain automatic formulas.
- Dollar amounts in units of $1,000. So, to enter a cash inflow (i.e. financial benefit) in the amount of $3,900,000 the cell entry would be $3,900. To enter a cash outflow (i.e. a project cost or expenditure) the dollar entry should be bounded in parentheses to indicate a minus. For example a cost of $3,900,000 would be entered as ($3,900).
The Word template and the Excel worksheets are living documents, and have been revised as needed over time. If you have any comments or questions about their use, suggestions for future revisions, or questions about the use of an existing agency business case template contact Darren Wellington
at (503) 378-2242.