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Information Resource Request (IRR)
Policy

The Department of Administrative Services, Chief Information Office is responsible for the initial review and approval of information technology projects involving acquisitions where the total project cost is $150,000 or greater.
 
The Information Technology Investment Review/Approval Policy identifies specific information technology project requirements based on the size, scope and complexity of the project, as well as Information Resource Request submission forms.
 
Information Technology Investment Review / Approval Policy (pdf )
Information Resource Request Form (Effective date:  04/23/10) (doc) 
 
General Project review criteria (docx
 
As a courtesy to the Enterprise Technology Services (ETS) Division of DAS, and as a convenience for State Data Center (SDC) agencies, we have included the ETS Exclusion Process document here as both a PDF and as a DOC. The PDF is the official signed process, and the DOC includes the template for initiating an exclusion request as Exhibit B. Exhibit A lists the agencies that must use the Exclusion Request Form for non-SDC information technology investments/projects.

ETS  Service Scope Exclusion Process (Approved 11/6/2008) (pdf)

ETS Service Scope Exclusion Process (doc) (Use Exhibit B for submitting exclusion request)

Content list from Exhibit A (agencies that must request exclusion in order to not use SDC services):

Department of Administrative Services
Department of Consumer and Business Services
Department of Corrections
Oregon Employment Department
Department of Forestry
Department of Housing and Community Services
Department of Human Services
Oregon State Police
Department of Revenue
Department of Transportation
Department of Veteran’s Affairs

From November 2007 to January 2008, a multi-agency project team met to identify process improvements for the Information Resource Request process.  The current policy is a result of the multi-agency project team process improvements which aligns total project cost dollar thresholds with State Procurement and Department of Justice acquisition requirements.  Additional Information Resource Request process improvement efforts are ongoing.
 
The May 2008 Final Presentation contains additional information about the Information Resource Request, Business Process Improvement and the actions and tasks that will be undertaken to improve the overall process.  

 
Information Resource Request (IRR) Process
The Process Flow Diagram provides a high level view of the overall steps in the IRR process.  One of the issues identified in the multi-agency IRR business process analysis as a factor that led to delays in the IRR approval process was that agencies needed to work with Information Technology Investment & Planning section staff early in the project planning cycle rather than waiting to submit the IRR for approval just prior to procurement.
 
The May 2008 Final Presentation contains additional information about the Information Resource Request, Business Process Improvement and the actions and tasks that will be undertaken to improve the overall process.  

 
Other Resources
Work Session 1 (doc)
 
Work Session 2 (doc)
 
Work Sessions 3-4 (doc) 
  
 
For further information contact Darren Wellington:
Darren.Wellington@das.state.or.us
(503) 378-2242