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Enterprise Asset Management

Agency Leasing of Office Quarters
Assistance to State Agencies
We will help state agencies with:
  • Lease negotiations
  • Lease dispute resolution
  • Rental market analysis
  • Leasing Special facilities
 
We are also the ones to call when you need to:
  • Increase or decrease your office space needs
  • Interpret terms and conditions of your lease
  • Remodel and/or make tenant improvements
  • Address Americans with Disabilities Act compliance issues

To Begin, Submit the Following:
 
For requests of 0-4,999 square feet:
 
For requests of 5,000 square feet and above*:
*requests of 10,000 square feet or more will also be required to follow the Major Leasing Process as outlined in ORS 276.420.
 
Please call Facilities Leasing at (503) 378-2865 if you have any questions about completing the forms. In addition, we provide information about current market rates for anticipated new leases.
 

Facilities Leasing Review
  • Facilities Leasing has 45 days to review the Business Case and the Space Request. The assigned leasing agent may contact the agency with additional questions during the review process. Please do not hesitate to call the assigned leasing agent with questions or concerns. Some requests are easier to review and may be completed within the 45 day period if needed by the client agency.
  • If the lease is for 10,000 square feet or more and for 10 years or more (including options to extend), the Office Space Request and Business Case must also be presented to the Capital Projects Advisory Board (CPAB).
The assigned leasing agent will notify the Capital Projects Advisory Board Coordinator when Leasing has received a request that will require CPAB review and will help to coordinate the scheduling of the review.

Lease Negotiations
Once the Request has been approved, the leasing agent may seek and negotiate terms for the lease on behalf of the client agencies in accordance with the steps outlined in OAR 125-120-0000.  First the leasing agent will determine if space is available in state owned space.  If not, leasing with a private land owner will be pursued.
 
If the lease is for more than 10,000 square feet then it must be solicited through a major leasing process more specifically described in OAR 125-120-0160.
 
Please contact Facilities Leasing at (503) 378-2865 if you have questions or concerns about the leasing process.
 

Forms for Capital Projects Advisory Board (CPAB) Review

Vacant Space for Lease

Rent and Rates

State Agencies

Leasing Resources
DAS Vacancy
Non-DAS Vacancy

Building Owners and Realtors

Leasing Resources

Contact Us

Phone: (503) 378-2865
Send Us an E-mail