Accounts Payable

 

 

Shared Financial Services provides accounts payable services to DAS and various Client Agencies to help ensure compliance with the Oregon Accounting Manual, Oregon Revised Statutes, statewide and internal policies and procedures. Our cost-effective services allow agencies to focus on their primary business responsibilities.

Shared Financial Services reviews and approves external payments, ensuring proper documentation and audit trails are in place to back up each payment.

 

Our accounts payable services offered:

  • Review of invoices for proper accounting codes, appropriate supporting documentation, agency authorization, proper signature authority, and reasonableness of expenditures prior to entry into the SFMA accounting system.
  • Review and payment processing of the Travel Expense Detail Sheet (TEDS) forms.
  • Provide training to customers for travel rules and regulations, accounts payable fundamentals and internal controls.
  • Post disbursement transactions to general and subsidiary ledgers.
  • Record encumbrances.
  • Review and verify 1099 reporting as required by IRS.
  • Archiving of documents per record retention schedules.
  • Various statewide distributions.