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Disaster Preparedness Procurement
General Information
Hurricane Evacuation Sign
Disaster can strike at any time.  The key to handling the disaster is to prepare for it.  This page contains forms and documents for public procurement agencies to use to assist first responders in an emergency crises.

Procurement Documents
Forms and Logs

 Blank Purchase Order 
 Disaster Event Log
 Disaster Event Log Instructions 
 Disaster Event Log List 
 Disaster Finance Tracking Log 
 Disaster Purchases Tip Sheet 
 Disaster Procurement Walkthrough Scripts 
 FEMA Documents
 Equipment FEMA FORM 90-125
 Labor FEMA FORM 90-123
 Material FEMA FORM 90-124

Emergency Vendors and Supplies

Emergency Vendors & Supplies Spreadsheet 
How to run an Emergency Commodities Report in ORPIN 
ORPIN Disaster Vendors List 
ORPIN Emergency Commodities Report This report displays suppliers registered in ORPIN as of 1-19-12 who can provide commodities commonly needed in emergencies. Suppliers listed are not necessarily contract holders.
ORPIN Login 
State Metered Equipment List


Blank SPOTS Card Info  
SPOTS Card Request 
SPOTS Information

Emergency Communications and Connections
Free Wi-Fi Hot Spots

 Wi-Fi Free Spot
 Open Wi-Fi Spots

Emergency Contact Information

 Emergency Responders and Public Utilities Contact Information 

Disaster Procurement Guidebook
The section contains electronic documents of all the items in the Disaster Procurement Guidebook. Agencies may use this information to build thier own guidebook.

Intro Table of Contents 
Intro Disaster Procurement Overview 
 Section 1 Roles and Responsbilities
  Coordinating Supervisor 
  Event Tracking Status Report 
  Roles and Responsibilities of Others 
 Section 2 Disaster Procurement Process
  Procurement Process Flow Chart 
  Procurement Process Guide 
 Section 3 Disaster Event Log
  Disaster Event Log Form 
  Disaster Event Log Instructions 
 Section 4 ORPIN
  Search Existing Awards in ORPIN
  Emergency Contract Index Report (not available, see ORPIN Disaster Vendors List above)
  Emergency Commodity Report 
  ORPIN Agency Coordinator List
 Section 5 Payment Information
  SPOTS Card Holder Duties 
  SPOTS Card Use During Disasters 
  How to get a SPOTS Card and Increase Limit 
  SPOTS Card Application 
 Section 6 Finance Tracking
  Finance Coordinator Duties 
  Finance Tracking Log Instructions 
  Finance Tracking Log 
 Section 7 Disaster Resource Coordination
  Resource Coordination Process Chart 
  Disaster Resource Coordination Agreement 
 Section 8 FEMA
  FEMA Financial Records Guide 
  Material Summary Log FF 90-124
  Labor Summary Log FF 90-123
  Rented Equipment Log FF 90-125
 Section 9 Mobile Office
  Mobile Office Guideline 
 Section 10 Appendices
  Special Procurement Authority 
 Template Disaster Response Amendment Terms and Conditions 
  Emergency Contact Numbers 
  Incident Command System Principles and Practices 
  Disaster Procurement Walkthough Scripts 
 Forms Event Tracking Status Report 
 Forms Disaster Procurement Process Chart 
 Forms Disaster Event Log 
 Forms Disaster Finance Tracking Log 
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