Business Continuity Planning for Oregon State Agencies Forms and Examples

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Business Continuity Planning for Oregon State Agencies

DAS Divisions

Forms and Examples


DAS
Other Agencies

DAS

These documents were created by the Enterprise BCP Program at DAS, and are intended to be used by agencies to write agency business continuity plans.

Guide to Developing a BCP	This is a recommended process for agencies to use when developing a business continuity plan.
Model BCP for State Agencies	Agencies can use this as a model when creating a business continuity plan. This is an example of a completed plan for Oregon agencies, and was created by compiling information from several agencies into a single model.
Agency Critical Business Function (CBF) Worksheet	This worksheet should be used to identify an agency’s critical business functions. The questions are designed to help agencies evaluate the criticality and recovery time objectives of each critical business function.
Business Impact Analysis Questionnaire	This questionnaire includes the forms to fill out when conducting a business impact analysis. If you are following the “Guide to Developing a BCP,” that guide explains when and how to develop this analysis.
Guide to Testing a BCP	This report provides different techniques for testing your BCP, from table-top exercises to full simulations.
An Introduction to BCP for Small Agencies and Boards	This PowerPoint presentation is designed to give small agencies and boards an introduction to Business Continuity.

These documents were created by other divisions at DAS, and may be useful to agencies when developing agency business continuity plans.

DAS Facilities Office Space Request Form	This fillable PDF form may be used to request office space from DAS Facilities in emergent, and non-emergent situations. The form will help to estimate your office space and equipment needs.
State Data Center Disaster Recovery Data Collection Form	This excel spreadsheet allows agencies to document their network and computing needs to submit to the State Data Center.

Other Agencies

These business continuity plans and related documents were developed by Oregon agencies. You will find examples of plans, feasibility studies, needs assessments, project charters, timeline Gant charts, and other resource documents. The business continuity plan is the only product that is required of agencies, but these other documents can help to define and manage the BCP process.

Agency	Link to Specific Documents	Description
Department of Corrections	DOC business case – June 2007	Explains why DOC needs a business continuity plan. States that goal of BCP is to identify advanced procedures that will enable ODOC to respond to an event.
	DOC feasibility study – July 2007	Describes the costs and benefits of developing a BCP for DOC. Lists general costs of hiring a project manager to manage BCP process.
	DOC needs assessment – May 2007	Describes current structure and circumstances of DOC and explains why it is important for agency to develop a business continuity plan.
	DOC project charter – July 2007	Discusses the policy that requires agencies to develop a BCP. Describes the phases that DOC will use to develop its BCP.
Department of Education	ODE BCP overview presentation – May 2008	Presentation that BCP Coordinator gave to key staff throughout agency to describe BCP process. (PowerPoint)
	ODE business impact analysis – June 2008	Business impact analysis that identifies the operational and financial impacts that may result from a disruption of ODE business operations. A BIA measures the effect of resource losses over time, and provides data upon which to base decisions on mitigation and recovery.
	ODE eBRP Toolkit forms – June 2008	ODE uses the eBRP Toolkit to catalog and track business continuity information. This is the form that the BCP Coordinator provides to staff to collect information to be entered into the eBRP Toolkit.
	ODE critical business functions (CBF) worksheet – June 2008	DAS critical business functions worksheet, as presented to ODE staff
Department of Environmental Quality	Business Continuity Plan, August 2008	Example of a business continuity plan using a template that addresses critical business functions in appendices.
Department of Environmental Quality	BCP Communication Appendix	An example critical business function appendix for the critical business function of “External Communication”
Judicial Department	Tabletop Scenario Outline, August 2008	This document outlines a tabletop scenario used by the Judicial Dept. in August 2008.
Lottery	Business Unit Needs Questionnaire, 2003	A Business Impact Analysis support document, this simple, one-page questionnaire helps identify the necessary resources for a single business unit.
Lottery	Business Continuity Management Program Overview, June 2008	This overview outlines the progress and infrastructure of the Lottery’s BCP Program.
Marine Board	Business Continuity Plan, Draft October 2008	This is a draft business continuity plan from the Oregon State Marine Board, as of October 2008.
Medical Board	Recovery Steps	This document lists the recovery steps for the restoration of Administrative Services.
Medical Board	Critical Business Function Matrix	This matrix details critical business functions, recovery steps and recovery time objectives.
OregonHealth Licensing Boards	OHLA business continuity plan – Jan 2007	Example of a business continuity plan for a small board.
Parks Department	Parks business continuity plan and disaster recovery plan – Nov 2007	Business continuity plan and disaster recovery plan for the “Reservations Northwest” call center in Portland.
Board of Pharmacy	Business Continuity Plan, August 2008	An example business continuity plan for a small board.
Department of Revenue	Revenue business continuity plan – recovery steps	Plan that describes steps to take to respond to and recover from any unplanned business interruption. The plan details exactly what different teams will need to do.
	Revenue presentation on BCP process – April 2008	Presentation that provides tips on process that Dept. of Revenue used to develop a business continuity plan. (PowerPoint)
	Revenue functional flow diagram	Flow chart format that was used to diagram the processes of the agency’s critical business function.
	Revenue communications flowchart	One-page diagram of the agency’s communications processes. Helps explain “who talks to whom” during a crisis situation.
	Revenue table top test assumptions	Short list of assumptions to consider when preparing to conduct a table top test.
	Revenue table top test evaluation form	Short form outlining issues to address when evaluating your business continuity plan following a table top test.
Secretary of State	SOS business impact analysis (BIA) questionnaire	Developing the Business Impact Analysis (BIA) is one of the first steps in developing a continuity plan. The first section of this questionnaire describes the purpose of the BIA. The questionnaire was given to staff to complete. It is a template for conducting the BIA interviews and provides an overall framework for the BIA meetings.
	SOS business impact analysis for Human Resources Division – April 2008	This BIA identifies key business processes, associated computer systems, tangible/intangible impacts if a process can’t be performed, critical interdependencies, and essential vital records. Most importantly, it identified how soon (e.g., 12 hours, 24 hours, 5 Days, etc.) after an unplanned disruption a business process must be recovered.
	SOS business continuity plan for Audits Division – June 2008	Business continuity plan for the Audits Division of the agency.
Department of State Lands	DSL communications plan – March 2008	Crisis communications plan for a smaller agency
Department of Treasury	OST BCP project charter	Brief document outlining the overall policy and purpose of the agency’s business continuity plan. (pdf)
	OST project Gant chart	Gant chart showing timelines for steps involved in developing Treasury’s business continuity plan. (pdf)
	OST testing with Sungard	Outline of the steps to be taken for a specific on-the-ground test. Test involved setting up operations at Sungard facility in Arizona following an “incident.” (pdf)
	OST assessment of lessons learned	Outline that can be used to develop summary of results following an incident or a BCP test. (pdf)
	OST incident assessment worksheet	Form to use to assess agency response when an incident occurs. Can also be used during a test of the BCP to evaluate agency response to the test. (pdf)
OregonYouth Authority	OYA business continuity plan for Central Operations	Business continuity plan for agency’s Central Operations division.

Page updated: June 26, 2009

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