| State E-governance Board Charter |
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| Mission |
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Providing collaborative governance of the ongoing development, deployment, delivery and maintenance of Oregon.gov and future shared Web space.
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| Purpose |
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- Develop goals, vision and values of Oregon.gov
- Provide oversight of the Oregon.gov public Web site
- Establish appropriate channels to govern a future statewide intranet
- Evaluate effectiveness, content, standards and policies
- Improve consistency by positioning Oregon.gov as the “front door” to finding state information
- Provide leadership to other state agencies on best practices for communicating via the Web
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| Organization Structure |
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The State E-governance Board is sponsored by the Governor´s Office and receives direction from the DAS Director’s Office. The board provides leadership to state agencies and makes decisions regarding Oregon.gov and shared Web structure to the DAS E-government Program.
The E-governance Board does not get involved in technology decisions; however, it recommends business needs for the enterprise.
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| Membership & Decision Process |
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Chair
Lonn Hoklin
Public Affairs Manager
Department of Administrative Services
503-378-2627
Members
- Department of Administrative Services – Wally Rogers, Linda Morrell
- Department of Agriculture – Katherine Kennedy-LeaMaster
- Department of Consumer and Business Services – Lisa Morawski
- Department of Education – Gene Evans
- Department of Employment – Tom Fuller
- Department of Forestry – Dan Postrel, Jeri Chase
- Department of Human Services – Pamela Rouske
- Department of Parks and Recreation – Beth Wilson
- Department of Revenue - Open
- Department of Transportation – Michael Topik
- Higher Education – Open
- Judicial – Scott Smith
- Oregon Economic and Community Development /Brand Oregon – Open
- Oregon State Library – Robert Hulshof-Schmidt
As vacancies occur the agency administrator will be responsible for appointing a replacement to the E-governance Board.
Members are expected to be present at every meeting. Substitutes are not permitted, although guests are encouraged. The making of decisions will not be postponed or nullified due to the absence of the member of the affected organization.
It is the responsibility of the E-governance Board to set direction for Oregon.gov and the shared Web environment; however, direction and policies need to be supported by all. In order to ensure that directions and policies are set with a full understanding of the issues and the impact of the decision, we agree that:
Decisions, appropriate to the jurisdiction of the E-governance Board will be reached by consensus of members present. Consensus is defined as achievement of full support for a decision after a complete airing of different viewpoints. Consensus is achieved through discussion, not voting. If the group cannot reach consensus, the majority and minority options will be presented to the DAS Deputy Director with a recommendation for resolution.
The board will continually look at opportunities to communicate relevant information to appropriate audiences.
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| Responsibilities |
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- Make decisions about strategic direction of Oregon.gov and shared Web structure.
- On an enterprise level, suggest global changes to taxonomy, structure look and feel, styling, etc.
- Develop and manage an editorial process for feature stories.
- Develop rules of engagement with the E-government Program (technical team).
- Decide on and manage Key User Tasks (KUTs) and their content, including popularity boxes and most visited sites.
- Manage “virtual space” or Web pages or content not owned by any one agency.
- Organize cross-agency teams to share information about e-government.
- Recommend new template additions or changes.
- Develop and approve policies, processes or procedures.
- Facilitate and resolve non-compliance issues.
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| Operating Principles |
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Statewide enterprise view and perspective:
Facilitate a user experience that will develop lasting “digital relationships" with citizens and visitors of the state giving them what they need, making it easy to ask or find, and being concise and relevant.
Arrange and present information in a way that will shorten the time spent online and increase the satisfaction of the experience.
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