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HR Systems & Services
PPDB Group
Centralized PERS Team
PPDB Group
What We Do
The PPDB Group (HR Systems) is responsible for the development, revision, operation, and security of the statewide-computerized human resource (personnel-related) systems, their databases and tables.  These systems are mission-critical in support of the statewide HR administration and are used by all agencies in the three branches of Oregon State government and the Oregon State Lottery.  It does not include employee or position data for the Oregon University System (OUS).  These systems must be available on a daily basis with information instantaneously available for HR and payroll processing.  Reports and information are provided for regular and special report/download requests including informational needs for state executive and legislative levels of analysis and decision-making.
 

Who Do I Contact For PPDB Questions & Information
HR Systems Contact List (pdf)
 

PPDB Web Reporting
How to Access PPDB Web Reports (pdf)
 
PPDB Web Reports Login 
 

PIE Meeting Recaps
The Personnel Information Exchange (PIE) Meetings are held quarterly to provide information to state agencies regarding the Personnel and Position Database (PPDB). Recaps of the meetings and handouts are posted here. (PDF)
 
June 30, 2009 
 
March 12, 2009 
 
November 5, 2008 
 
June 24, 2008  

PPDB Security and E-Recruit System Access Request (all pdfs)
The request form was updated August 27, 2009.
 
Request Form/Agreement (pdf)
 
Request Process & Instruc (pdf)

PA Code Information
PA Codes by Number (pdf)
 
PA Codes by Category (pdf)
 
PA Code Selection Guide 
 

PPDB Forms (all pdfs)
EEO Self-Report Form 
 
Personnel Folder Transfer Request Form 
 
PA Form 6/2007 
 
Voluntary Separation Form
 

PPDB Resources and Information (all pdfs)
BIC Instructions
 
City Names in PBED
 
Doublefill Codes 
 
EIN Overview
 
EIN Q&A
 
Foreign Addresses
 
Info Asset Classification Matrix 
 
Job Share How To 
 
LAC Matrix 
 
Military Adrresses
 
Name Change PA 
 
OUS Procedures
 
Payroll Schedule 2009
 
PB5D Position Codes 
 
PBED Keyboard Template
 
PPDB Reminders
 
Separation Code Definitions
 
SSN Correction
 
Temps 167 vs 168
 
Wage Job Class Codes 
 
Work Phone Update Instructions
 
  
HRtech-net - Restricted mailing list for DAS HR Administrator communications to state HR technicians.
 

Centralized PERS Team
What We Do
The HRSD Centralized PERS Services Team (HR Services) provides policy and technical assistance to ensure employees’ retirement account and service time are accurate and statewide issues are resolved.
 
Services we provide:
  • Electronic reporting of required employee demographic and payroll data to PERS on a monthly basis.  This includes system modifications and resolving data discrepancies between Oregon State Payroll System (OSPS), the Position Personnel Database (PPDB) and PERS.  
  • Assist agencies in the resolution of specific individual employee issues, retirement plan compliance and determination of employee eligibility which includes tracking of PERS required forms. 
  • Create various invoices and appeals on PERS eligibility determinations. 
  • Apply and monitor all PERS related Oregon Administrative Rules (OAR) and Oregon Revised Statues (ORS) that affect statewide policies, agencies and employees.  Follow all PERS related legislation and comment on OAR’s as necessary.
  • Participate in the monthly PERS Employer Advisory Committee (EAC) and attend monthly PERS Board meetings to monitor and comment on issues that effect state agencies and employees.

Who Do I Contact For Centralized PERS Team Support
Team Assignments - By Agency Numbers  
Team Assignments - By Agency Title
Team Assignments - By Support Person  


HR Services Forms
Status Check (pdf)
 
Page updated: September 02, 2009

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