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Typical Cycle of Benefit Planning, Purchasing and Implementation
Following is the cycle the Benefit Board has typically followed in planning, purchasing and implementing benefits.
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Time Frame
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Activity
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January 1
| Contracts for new plan year go into effect.
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Jan-Feb
| Determine Vision innovations and purchasing strategy.
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Feb-March
| Request proposals from open market or renewal responses from current plans.
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March-April
| Review responses, proposed rates. Request refinements.
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April-May
| Review refined responses, proposed rates, member suggestions.
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May-June
| Conduct negotiations.
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May-June
| Select plans and negotiate rates.
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July-Aug
| Publish rates. Plan for implementation and Open Enrollment.
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Aug-Sept
| Implement. Communicate Open Enrollment.
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October
| Conduct Open Enrollment.
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November
| Review non-contracted vendor suggestions for following plan years.
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December
| Finalize contracts for new plan year.
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