Assessment Checklist
|
Agency Response
|
1 - Is the driver a state employee and otherwise authorized state driver?
|
Yes No Comments:
|
2 - Does the driver meet the criteria for a Hardship Permit in the Vehicle Use and Access Rules?
- Hardship permits are only acceptable as a license for state driving (with additional approval) for eligible state employees.
- A newly hired employee who has a suspended license, no license, or a Hardship Permit is not eligible to drive on state business in any vehicle. (Because the State is self-insured, we will not agree to provide a self-insurance certificate for new hires with a suspended license, no license, or a Hardship Permit.)
- The following categories are not state employees: Workers provided by a temporary employment services agency, Department of Correction inmates, state volunteers and OUS students unless the student is a state employee.
|
Yes No Comments:
|
3 - Is driving a job requirement for the employee´s position?
|
Yes No Comments:
|
3a - Is driving an essential function?
|
Yes No Comments:
|
3b - What type of driving does the employee do on the job?
|
Comments:
|
3c - What type of vehicle do they operate?
|
Comments:
|
3d - When and where do they drive?
|
Comments:
|
3e - Does the employee transport clients or other passengers?
- If so, by rule, your agency must grant prior approval before employees with a Hardship Permit can transport passengers on state business.
- We recommend your agency include this restriction in your loss control plan and impose strict restrictions.
|
Yes No Comments: |
3f - Can the employee be assigned non-driving tasks?
|
Yes No Comments: |
3g - Can the employee use alternative transportation to get their job done?
- In metropolitan areas, public transportation is generally available.
- Safety to the public, clients, and the employee should be the main consideration.
- Convenience to the employee should not be a deciding factor in this area.
|
Yes No Comments: |
3h - Can the employee hire a chauffeur?
|
Yes No Comments: |
4 - What is the employee´s full driving record?
- By rule, an agency shall review the employee´s full driving record before deciding to accept the Hardship Permit.
- DMV can provide your agency with two certified driving records, personal and commercial. Each public record contains major and minor traffic offenses for the last three years.
|
Comments: |
4a - What is the employee´s record of citizen complaints, citations, on-the-job crashes or collisions while driving a state vehicle?
- This information can be obtained from CS STARS by your agency´s risk coordinator.
- Obtain information on incidents that result in a vehicle property damage claim below your agency´s deductible. This information will not be available in CS STARS and is retained only by your agency´s risk coordinator.
|
Comments: |
4b - Does this employee meet your agency´s criteria for an acceptable driving record?
|
Yes No Comments: |
5 - Consider whether the driving problem that caused the employee´s loss of driving privileges affects their work or could occur on the job.
|
Comments: |
6 - Consider how your agency will prevent an on-the-job problem. Consider the risk it presents and the harm that could result.
|
Comments: |
7 - If the driving problem that caused the employee´s loss of driving privileges has occurred before, your agency should seriously consider the public reputation risk.
- Is this a pattern of behavior?
- Does the employee need to be evaluated for a treatable condition?
|
Comments: |
8 - Include Human Resources, Labor Relations, Safety and, perhaps, to legal counsel.
|
Comments: |
9 - Talk to your employee. What solution does he or she propose?
|
Comments: |
