State Procurement Office SPO Strategic Improvement Project

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State Procurement Office

Department

SPO Strategic Improvement Project

What is the Strategic Improvement Project (SIP)


What is the Strategic Improvement Project (SIP)

The *Strategic Improvement Project* (SIP)– Transforming Oregon’s state procurement system into a world class system. Sponsors: Dianne Lancaster-Chief Procurement Officer; Jan Dean-Administrator-State Services Division; Jacquie Spenner-Project Manager Project Description Taking a snapshot of the current Oregon Procurement System & DAS-SPO operations. Benchmarking other organizations to determine best practices. Defining a world class procurement system for Oregon. Identifying & implementing the practical actions to create a world-class procurement system. NOTE: "Procurement System", for the purposes of SIP, is composed of legal requirements, operational practices and processes of all stakeholders which contribute to Oregon’s procurement process, this includes DAS-SPO. Intended Results By achieving these results, service to all system stakeholders will be enhanced. Defined and strengthened use of performance measures Clarified roles and responsibilities among stakeholders Streamlined procurement processes Simplified statutes, rules and forms Maximized DAS SPO’s contribution to stakeholders Cultivated environment for continuous improvement


Project Update

Highlights (Last Revised 12/16/08) Major milestone achieved. We have completed the "Document the Present" stage of the SIP project. This milestone describes the current business environment at the Department of Administrative Services State Procurement Office and the State Procurement System as a whole. As a result of this work, Public Knowledge has created five reports documenting the information gained through research, interviews, and surveys. The links below provide a summary of the information gathered through this process. Full copies of the reports may be obtained by contacting Jacquie Spenner, Project Manager. As-Is Process Maps: (Please Note: The size of this report exceeds our ability to distribute electronically.). Map of business process of the State Procurement Office to serve as a baseline. Supporting Functions:Describes business processes within the State Procurement Office that support the State’s Procurement System. Current Performance Measures: Describes the current performance measures used by State Procurement Office. Current Best Practices in Procurement: Identify major trends and issues emerging in procurement. Stakeholder Perceptions Assessment: A compilation of perceptions of the current procurement System by a variety of Procurement System Stakeholders. The State Procurement Office has started the next two project stages, "Design the Future" and "Analyze the Differences". We will continue to involve stakeholders in this process as we move ahead.


Communications

Notifications External Communique - 01/08/2009


History

About the Project Project at a Glance


Contact Us

Jacquie Spenner, Project Manager

Page updated: January 08, 2009

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