State of Oregon Job Announcement

Text Size: A+| A-| A | Text Only Site | Accessibility


Post Code: D722
Announcement Number: LE090083
Classification Number: C0104
Open: 11/16/2009
Close: 12/2/2009
Location: Eugene
Availability: Part Time
OFFICE SPECIALIST 2
(Scholarship and Access Program Assistant)
$1,107 - $1,472 MONTHLY
GENERAL INFORMATION This position is with the Oregon Student Assistance Commission in Eugene, Oregon. The recruitment will be used to establish a list of qualified candidates to fill one Part-Time Limited Duration position with the Oregon Student Assistance Commission. The duration of this position is through June 30, 2011 If you are interested in the current vacancy, your application must be received within two (2) weeks from the open date of this announcement. Applicants will be subject to both a Computerize Criminal History and Driver and Motor Vehicle Services check as well as a thorough background investigation. Adverse background data may be grounds for immediate disqualifications. You must have a valid driver’s license and a good driving record. If not, you must be able to provide an acceptable alternate method of transportation. TO QUALIFY Your PD 100 application form and cover letter will be reviewed to verify that you meet the qualifications stated in this section. To receive credit, your application form must clearly show that you have: Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR An Associate’s degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. To receive credit for all required/related coursework, you must submit a photocopy of your transcripts with your application. IF YOU QUALIFY there is no test for this job. If you meet the "To Qualify" requirements of this announcement your name will be placed on the list with a code of QLF (qualified). DESIRED ATTRIBUTES We are seeking candidates with a work history that demonstrates: Strong organizational skills Experience in planning training conferences and workshops including preparing handouts and minutes Experience managing software databases and distribution lists Ability to manage paper and electronic record keeping files Proficiency with Microsoft Office Software including Word, Excel, Access, Outlook, etc. Note: Preference may be given for one or more years of general clerical experience at full performance levels. DUTIES AND RESPONSIBILITIES The purpose of this position is to provide clerical support to the Scholarship and Access Programs work unit. General Program Support Organize and maintain paper and electronic recordkeeping for program activities, including time-sensitive and confidential information, files and distribution lists. Maintain databases. Perform miscellaneous data entry tasks such as entering private award and ASPIRE site application data and award info into the database and sending award notifications. Assist with the collection and organization of surveys, agreements, evaluations and other reports required by programs. Assist with tracking applications, payments and in-kind contributions. Assist with the processing and review of applications according to guidelines. Assist with the preparation of private award applications for scholarship selection committees. Assist with the disbursement process to schools including the check-ordering process, mailing check batch documentation to schools and maintaining files of returned, signed confirmation sheets. General Office Support Assist with generating, editing, copying, and distributing a variety of correspondence, forms, grants, publications, spreadsheets and reporting tools. Process approved Leave Request forms, collect time sheets from Scholarship and Access program unit staff, check approved time used. Process UPS shipments and occasional bulk mailing projects. Prepare copies of other materials as needed by other staff. Answer general questions from the public. Route specific questions about student eligibility and awards to the appropriate Scholarship Portfolio Coordinators. Provide back-up for front-desk reception and general office support Provide back-up for Scholarship Processing Coordinator Meeting and Outreach Support Provide clerical support, including meeting handouts, minutes, and logistical arrangements for all meetings and conferences. Make meeting travel arrangements. Maintain the agency outreach calendar for college fairs and statewide college financing presentations. WORKING CONDITIONS Office Environment Monday through Friday work schedule or as agreed upon Occasional statewide travel by automobile and overnight stays HOW TO APPLY Interested persons are asked to submit: State of Oregon Application form (PD100) Cover Letter (No more than two pages describing why you are interested in the position and how your experience and background matches the “To Qualify” and the “Desired Attributes” sections of this announcement) Only candidates whose experience and training closely matches position needs will be invited to interview. If you have a disability and need an alternate format in order to complete the employment process, you may call Recruitment Services at (503) 378-2130 or TTY (503) 378-4672 for the hearing impaired. Please be prepared to leave a message describing the alternate format needed. SEND completed application materials to: Human Resource Services Division HRMC – Attn. Patty Cuno 155 Cottage St NE U30 Salem, OR 97301-3968 You may FAX your application materials to (503) 373-7684. Your application materials must be received by the close date and must be complete and legible. We are unable to acknowledge or verify receipt of applications due to the large volume. NOTICE of results will be sent by mail. Although agencies are not required to delay their selection process, you may request a review of the results. Your request must be received within 10 days from the date of the notice. Additional information cannot be accepted. However, if your application was not accepted and if the recruitment is still open, you may submit a new application as long as it's received in our office by the close date. Note: Emailed applications will not be accepted. SUBMIT only the required materials. Reference letters or work examples should be kept for interviews. KEEP a copy of your application for job interviews. COPIES ARE NOT PROVIDED. The pay on all announcements may change without notice. The advertised pay does not reflect the impact of any mandatory furloughs that may be implemented for the duration of the 2009-11 biennium. *OREGON* *STUDENT ASSISTANCE COMMISSION IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY.*

Page updated: November 16, 2009

Click here to go to the Oregon Dept. of Veterans' Affairs outreach contact form

Adobe Reader is required to view PDF files. Click the "Get Adobe Reader" image to get a free download of the reader from Adobe.