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About us
About Fiscal and Business Services
Fiscal and Business Services (FABS) ensures sound fiscal management of the department and provides financial support functions, including accounting, budgeting, collections, payroll, procurement, and reconciliation of workers' compensation assessments reporting.

We strive to deliver excellent customer service with every interaction. We actively balance DCBS divisions' program and business needs with our responsibility to ensure compliance with statutes, rules, and policies. We understand and accept the challenge to be flexible in our service delivery to you while standardizing functions for maximum efficiency.

Our goals are to:

  • Provide leadership in the area of financial management
  • Provide timely, accurate, consistent, and relevant information and service
  • Understand division and program goals and desired outcomes
  • Create relationships that encourage honest feedback and suggestions for improvement
  • Promote collaborative and innovative solutions
  • Foster an environment of continuous process improvement
For more information on the specific services FABS provides please explore our website.
What we do
Fiscal and Business Services provides the following services:

Administrative management

  • Establishes appropriate internal policies and procedures, and interprets the Department of Administrative Services (DAS) policies, procedures, and administrative rules
  • Assists divisions with records management, acting as liaison with the Secretary of State archives division to coordinate retention schedules and records storage and retrieval
Budget development and execution

  • Acts as the agency's liaison for the DAS Budget and Management division and the Legislative Fiscal Office
    • Develops and prepares the department's biennial budget document throughout the following phases: Agency Request Budget, Governor's Recommended Budget, and Legislatively Approved Budget
    • Prepares quarterly allotment plans requesting necessary limitation
    • Coordinates Emergency Board requests
    • Prepares necessary budget documentation to reallocate or reclassify authorized positions to support changes in program needs
    • Prepares fiscal impact statements for proposed legislation
  • Enters agency budget data into the state's budget systems: ORBITS (Oregon Budget Information Tracking System) and PICS (Position Inventory Control System)
  • Works with division administrators, division budget coordinators, department research analysts, and the Director's Office to develop revenue forecasts and expenditure plans and analyze fee structures and cash balances
  • Prepares financial reports for division administrators, division budget coordinators, and the Director's Office to document program spending plans, highlight financial performance, and ensure that the department does not exceed its authorized budget
  • Monitors cash balances in department accounts and works with the State Treasurer investment staff and DCBS Investment Council to meet agency investment goals
Accounting services for the department, including accounts payable and receivable, cashiering, and collections 
  • Uses the Oregon Accounting Manual to analyze, process, and report financial transactions in accordance with generally accepted accounting principles, federal regulations, and Internal Revenue Service requirements
  • Processes money and credit card payments and refunds, sorting and identifying payments for division programs within the agency's many business systems
  • Makes payments for all goods and services purchased by DCBS and for benefit payments and reimbursements from the workers' compensation reserves
  • Administers the DCBS travel program and processes employee travel reimbursements
  • Records cash drawn against federal grants awarded to the agency
  • Administers the chargeback plan for Shared Services divisions, allocating administrative costs to the various dedicated revenue sources within the department
  • Reconciles cash accounts
  • Provides general ledger accounting and enters transactional data into the statewide financial systems: Relational Standard Accounting and Reporting System and Statewide Financial Management System
  • Prepares quarterly financial statements and works with the DAS State Controllers Division to produce the state's Comprehensive Annual Financial Report
  • Pursues collection of delinquent amounts owed to the department, including recovering claims costs and penalties from employers who do not have required workers' compensation insurance coverage and collecting fines from employers and individuals penalized or cited by DCBS divisions for violations of their laws
Payroll administration

  • Processes employee time sheets and payroll
  • Enters pay-related data into the Oregon State Payroll System
  • Processes voluntary deductions (savings bonds and deferred compensation), health insurance, and other benefit elections
  • Helps ensure the department's compliance with the state's unpaid mandatory furlough election and office closure policy
Purchasing and contracting

  • Acts as the central procurement authority for the department, ensuring that goods and services acquired by DCBS are obtained in compliance with state law and policy
  • Assists divisions in creating invitations to bid, requests for proposals, personal services contracts, and trade service contracts
  • Helps divisions prepare service agreements with other government entities
  • Enters agency goods and services request data into statewide systems: Oregon Procurement Information Network and the Advanced Purchasing and Inventory System
Reconciliation of workers' compensation assessments reporting

  • Works with the Department of Revenue and the Oregon Employment Department to ascertain that monies received through the Combined Payroll Tax Reporting process are appropriately receipted to the correct government program
  • Identifies the periods of time for which employers are responsible for reporting and paying the Workers' Benefit Fund assessment, and manages the accounts under which employers report and pay the WBF assessment
  • Audits employer accounts to verify the correctness of WBF assessments reported and paid by employers
  • Manages the accounts under which insurers and self-insured employers report and pay their workers' compensation premium assessments by verifying and posting all premium assessment reports and payments
  • Participates in the annual reconciliation of adjusted direct earned premium with the Insurance Division and Workers' Compensation Division