EMPLOYMENT FIRST

Overview

Employment services for individuals with intellectual and developmental disabilities from the Office of Developmental Disabilities Services (ODDS), Vocational Rehabilitation (VR) and the Oregon Department of Education (ODE) are organized alphabetically by topic area.

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Related Links

Developmental Disability Services

Vocational Rehabilitation Services

Secondary Transition for Students with Disabilities

Questions?

Any questions on employment policies related to services for people with intellectual and developmental disabilities can be sent to: employment.first@state.or.us.

Career Development Plan

The Career Development Plan (CDP) identifies the individual’s employment goals and objectives. The CDP is based on person-centered planning principles.

Policy Documents and Related Information

  
  
Career Development Planning & Decision Not to Explore Employment Implementation Guide9/25/2017
Career Development Planning: Who is Required to Have a Career Development Plan or Decision Not to Explore Employment9/25/2017
SC/PA: Career Development Plan Final Instructions9/25/2017
OAR 411-415: Career Planning and the CDP6/29/2016
OAR 411-345: ODDS Employment Services6/29/2016
Employment Discussion Guide6/1/2016
Selecting Employment Providers5/1/2016

Transmittals

  
  
  
Career Development PlanCareer Development Plan Transmittal9/29/2017
APD-IM-17-060CDP: Writing SMART Goals Online Module8/18/2017
APD-IM-16-055Update to Worker Guides6/24/2016

 

Core Competencies/Provider Requirements

ODDS and VR are committed to contracting employment services from qualified Employment Professionals who meet the training and competencies adopted by Oregon Employment First.

Policy Documents and Related Information

  
  
Authorizing Employment Supports6/23/2017
Employment Service Provider Enrollment Guide6/23/2017
FAQ Employment Training Core Competencies and Credentials6/23/2017
ODDS Approved Employment Training Courses12/4/2015
Core Competencies and Training Standards of Supported Employment Professionals12/5/2013

Transmittals

  
  
  
VR-AR-17-04VR: Employment First Core Competencies Modules for Employment Specialists who need to demonstrate competencies to comply with VR Job Placement Services Contract requirements4/4/2017
APD-AR-17-020Core Competencies Online Training Modules and Quizzes3/31/2017
APD-AR-16-079Independent Contractor Employment Service Enrollment1/5/2017
APD-AR-16-077Personal Support Worker Employment Service Enrollment1/5/2017
APD-AR-15-074Core Competencies and Training Standards of Supported Employment Professionals Checklist12/18/2015
APD-AR-15-004Training and Credentialing Requirements for Employment Service Providers1/30/2015
APD-PT-14-029Qualifications for Discovery Providers9/12/2014

 

Competitive Integrated Employment

Competitive Integrated Employment is full or part-time work at minimum wage or higher, with wages and benefits similar to those without disabilities performing the same work, and fully integrated with co-workers without disabilities.

Policy Documents and Related Information

  
  
Revised VR Supported Employment Procedures6/30/2017
Worker Guide - Employment Stabilization3/29/2017
Job Coaching Without VR Placement​​ Form3/29/2017
Worker Guide - Competitive Integrated Employment3/3/2017
OAR 407-025 Integrated Employment Services for Individuals with Intellectual or Developmental Disabilities,6/29/2016
Memorandum of Understanding - ODDS and VR3/14/2016
OAR 582-001 VR Definition for Competitive Integrated Employment1/1/2015

Transmittals

  
  
  
APD-PT-15-017Wage Requirements for ODDS Employment Services6/15/2017
APD-IM-17-021ODDS Employment Stabilization3/10/2017
VR-IM-17-03VR Supported Employment and Job Stabilization3/1/2017

 

Discovery

This is a person-centered, time-limited, employment planning service. It can help an individual obtain, maintain, or advance in a competitive integrated job at or above minimum wage. Activities in the service can vary and can identify an individual’s interests, strengths, and abilities.

Policy Documents and Related Information

  
  
Worker Guide - Worker Compensation Insurance Coverage6/16/2017
List of Discovery Providers9/1/2016
Message - Myths and Facts about Discovery2/26/2016
Fact Sheet - Discovery1/8/2016
Video - Discovery1/8/2016
FAQ Discovery9/1/2014
Individual Employment Discovery Profile7/1/2014
Message - Employment First and Discovery3/21/2014

Transmittals

  
  
  
APD-AR-17-034Worker's Compensation Insurance6/16/2017
APD-PT-15-011ODDS Employment Services for Transition Age Individuals and Youth while Special Education and Related Services Remain Available under IDEA3/27/2015
APD-PT-14-029Qualifications for Discovery Providers9/12/2014
APD-IM-14-047List of Providers of Discovery9/5/2014
APD-AR-14-042Authorization for Discovery Service7/8/2014

 

Employment Outcomes System

The Employment Outcomes System (EOS) is a system for collecting semiannual data on the employment outcomes of adults with intellectual and/or developmental disabilities who are receiving employment services from ODDS. Job seekers can use this data to research employment providers in their area.

Policy Documents and Related Information

  
  
EOS Training Video4/26/2017

Transmittals

  
  
  
APD-AR-17-023Employment Outcomes System Report4/28/2017

 

Employment Path Community

Employment Path Community Services should provide learning and work experiences. It may include volunteer opportunities. The goal of this service is for an individual to develop employment skills to be used in an integrated job.

Policy Documents and Related Information

  
  
Worker Guide - Worker Compensation Insurance Coverage6/16/2017
Fact Sheet - Employment Path Community1/8/2016
Video - Employment Path Community1/8/2016

Transmittals

  
  
  
APD-AR-17-034Worker's Compensation Insurance6/16/2017

 

Employment Stabilization and Competitive Integrated Employment

The Employment Stabilization Worker’s Guide outlines the process related to transfers from VR-funded job coaching to ODDS-funded job coaching. It also specifies how and when ODDS can fund job coaching in its entirety.

Policy Documents and Related Information

  
  
Revised VR Supported Employment Procedures6/30/2017
Worker Guide - Employment Stabilization3/29/2017
Job Coaching Without VR Placement​​ Form3/29/2017

Transmittals

  
  
  
APD-IM-17-021ODDS Employment Stabilization3/10/2017
VR-IM-17-03VR Supported Employment and Job Stabilization3/1/2017

 

Expenditure Guidelines

The Expenditure Guidelines outline rates for employment services. There are three provider types that can provide employment services: Personal Support Workers can provide job coaching, Independent Contractors can provide Discovery, and Provider Agencies can provide all employment services. All of these rates are broken out by service and provider type in the Expenditure Guidelines.

Policy Documents and Related Information

  
  
ODDS Expenditure Guidelines5/1/2017
ODDS Provider Rates Video9/30/2016
Burns Associates Final Rate Models for Supported Employment Services6/30/2014

Transmittals

  
  
  
APD-PT-14-023ReBAR Employment Rate Model6/30/2014

 

Home and Community Based Services

ODDS services are funded through the Medicaid Home and Community Based Services (HCBS) program. New federal regulations specify that all HCBS services must be offered in integrated community settings. Those settings that do not comply have time to transition and come into compliance, as outlined in the state level transition plan and provider level transition plans.

Policy Documents and Related Information

  
  
  
Oregon HCBS Website1/1/2016
Oregon HCBS Transition Plan1/1/2016
HCBS Advocacy Site1/1/2016
Tools for Onsite Reviews - Employment Service SettingHCBS Monitoring Tool2/17/2016
HCBS Provider Self-AssessmentHCBS Monitoring Tool1/29/2016
Tools for Onsite Reviews - Day Service SettingsHCBS Monitoring Tool1/1/2016
ODDS Overview of HCBS Employment and Day ServicesHCBS Training/Tech6/28/2016
HCBS Impact on ODDS Employment & Non-Residential Day ServicesHCBS Training/Tech6/28/2016
HCBS Technical Assistance Guide - Provider Transformation PlansHCBS Training/Tech6/28/2016
FAQ - HCBSHCBS Training/Tech1/29/2016
Oregon HCBS Fact SheetHCBS Training/Tech3/27/2015
OAR 411-450 Community Living SupportsPolicy/Rule6/29/2016
OAR 411-004 Home and Community-Based Services and Person Centered PlanningPolicy/Rule1/1/2016

Transmittals

  
  
  
APD-AR-16-019Review of Employment Services and Non-Residential Day Services3/4/2016
APD-PT-15-006No New Services in Sheltered Workshops (Providers) 2/25/2015

 

Job Coaching

Job Coaching is a support service for an individual to maintain or advance in an individual job in a competitive integrated employment setting in the general workforce, including customized employment or self-employment.

Policy Documents and Related Information

  
  
Maintenance Job Coaching Request Form8/8/2017
Expenditure Guidelines5/1/2017
Job Coaching Without VR Placement​​ Form3/29/2017
FAQ - 20 Hour Standard - VR and ODDS Stakeholder Call12/2/2016
Worker Guide - Job Coaching Requirements11/1/2016
Job Coaching vs ADL-IADL Services Desk Aid11/1/2016
FAQ - ODDS Stakeholder Call on Rates10/6/2016
OAR 411-345: ODDS Employment Services6/29/2016
Fact Sheet - Job Coaching1/8/2016
Video - Job Coaching1/8/2016

Transmittals

  
  
  
APD-AR-16-065Job Coaching Rates10/14/2016
APD-AR-16-066Maintenance Job Coaching Request9/16/2016

 

Job Development

A Job Developer identifies job opportunities in the workplace where an individual’s skills match the employer’s need. Job Development may include support with the application and interview process, and visits with potential employers.

Policy Documents and Related Information

  
  
Video - Job Development Forms Webinar9/23/2016
Fact Sheet - Job Development1/8/2016
Video - Job Development1/8/2016
VR Job Placement Services Contract - Technical Guide9/23/2015

 

Lane vs. Brown Settlement

Lane v. Brown is a class action involving employment services that Oregon provides to people with intellectual and developmental disabilities (I/DD). A settlement was reached at the end of 2015, which was accepted and approved by the Oregon Federal District Court in January 2016.

Policy Documents and Related Information

  
  
Independent Reviewer 2016 Report12/31/2016
Independent Reviewer Announcement5/2/2016
Message - Settlement Requirements2/19/2016
Judge's Order Approving Settlement1/27/2016
Lane vs Brown Federal Settlement Agreement12/30/2015
Fact Sheet - Lane vs Brown12/30/2015
Release - Settlement Approved12/30/2015
Message - Proposed Settlement Actions9/18/2015
Message - Proposed Settlement Reached9/11/2015
Integrated Employment Plan7/6/2015
Governor's Executive Order 15-012/2/2015
Lane vs Brown Data Reports

 

Sheltered Workshop Settings

Beginning July 1, 2015, no new entries are allowed to sheltered workshops in Oregon.

Policy Documents and Related Information

  
  
List of Sheltered Workshop Settings3/1/2017
OAR 407-025 Integrated Employment Services for Individuals with Intellectual or Developmental Disabilities,6/29/2016
FAQ - Policy Changes for Providers, CDDPS, Brokerages for No New Entries Policy6/23/2015
Message - Employment First News on No New Entries6/12/2015
FAQ - For Families and Individuals - Policy Changes for No New Entries Policy6/11/2015
Video - ODDS Director on No New Entries5/5/2015
Message - July 1 No New Entries to Sheltered Workshops5/1/2015
Message - Changes to Services Effective July 1, 20154/3/2015
Governor's Executive Order 15-012/2/2015

Transmittals

  
  
  
VR-AR 17-02Subminimum wage --WIOA Part 3971/19/2017
APD-PT-15-022Identified Sheltered Workshop Settings6/29/2015
APD-PT-15-006No New Services in Sheltered Workshops (Providers) 2/25/2015
APD-PT-15-007No New Services in Sheltered Workshops (SCs-PAs)2/25/2015

 

Supported Self Employment

All participants in Vocational Rehabilitation services will establish an employment goal consistent with their strengths, resources, priorities, concerns, abilities, capabilities, career interests, and informed choice. Self-employment is a means to achieve an employment goal.

Policy Documents and Related Information

  
  
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Transmittals

  
  
  
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Tier Review/Exceptions

The tier review process has been in effect since 2014 when ODDS started tier-based rates for employment and Day Support Activities. A Service Coordinator or Personal Agent would submit a request to ODDS for a tier review. If a provider is concerned that an individual’s needs are not supported by their current tier, they can notify the SC/PA that a tier review is needed and provide supporting documents.

Transmittals

  
  
  
APD-AR-16-070Tier Review Practices9/30/2016
APD-PT-16-021Interim ANA tier assignments for residential services 6/17/2016
APD-IM-15-033Current Tier 7 review policy6/17/2016
APD-AR-14-019Funding Review and Exceptions 4/27/2015
APD-PT-14-023ReBAR Employment Rate Model6/30/2014
APD-AR-14-036Request for ReBAR assessments6/27/2014

 

Transition-age Youth Services

Transition from school to work or post-secondary education involves a number of partners and activities and should begin well before students leave school. Transition services begin at age 16, or younger if the team determines it is necessary, and continues through age 21. In some cases, adult service providers may continue transition services up to age 24.

Policy Documents and Related Information

  
  
Cooperative Agreement with VR ODDS and ODE5/16/2017
Mock Sheltered Workshop School-Based Business - Work Activity Self-Assessment Form2/13/2017
ODE Supported Employment Services Guidance12/9/2016
ODE Guidance - Avoiding Mock Sheltered Workshop Activities in Schools9/22/2016
Mock Sheltered Workshop Flowchart9/22/2016
Transition Resource Handbook9/1/2016
Post-School Outcomes Reports and Results

Transmittals

  
  
  
VR-PT-15-02VR Transition Policy Aligns with Workforce Innovations and Opportunity Act9/1/2015
APD-PT-15-011ODDS Employment Services for Transition Age Individuals and Youth while Special Education and Related Services Remain Available under IDEA3/27/2015

 

Transportation

Individuals are eligible for community or Employment/Day Support Activity (DSA) transportation services, if they need daily living care supports either during transportation or at the destination and are receiving services through the Office of Developmental Disabilities Services (ODDS). More information is available on the ODDS Transportation Services web page.

 

20 Hour Standard for Planning Employment Services

ODDS and VR policy for planning and implementing supported employment services is the opportunity to work at least 20 hours per week, recognizing that based on individual choice, preferences and circumstances, some people may choose to work at that level while others may not.

Policy Documents and Related Information

  
  
FAQ - 20 Hour Standard - VR and ODDS Stakeholder Call12/2/2016
Video - Maximizing Hours7/8/2016
FAQ - 20 Hour Standard Policy Addendum from Stakeholder Call7/8/2016
Worker Guide for ODDS on 20 Hour Policy5/13/2016
Message - 20 hour standard and policy guidance3/18/2016
FAQ - 20 Hour Standard Policy Changes for June 30, 2016

Transmittals

  
  
  
Edit
VR-AR-16-02VR Maximizing Client Goal of Hours Worked5/13/2016 
APD-IM-16-044ODDS 20 Hour Per Week Employment Services Planning Requirements5/13/2016 

 

Workforce Innovation and Opportunity Act

The Workforce Innovation and Opportunity Act (WIOA) is the federal law designed to help job seekers access employment, education, training, and support services to succeed in the labor market and to match employers with the skilled workers they need to compete in the global economy. The Rehabilitation Act of 1973, which is the funding source for Oregon’s Vocational Rehabilitation (VR) program, was amended and reauthorized by WIOA.

Policy Documents and Related Information

  
  
WIOA Final Rules8/19/2016
Workforce Innovation and Opportunity Act of 20141/3/2014

Transmittals

  
  
  
VR-IM-17-02Supported Employment Timeline3/1/2017
VR-PT-15-02VR Transition Policy Aligns with Workforce Innovations and Opportunity Act9/1/2015
VR-PT-15-01Supported Employment Policy and WIOA4/21/2015

 

Frequently Asked Questions (F.A.Q.) Documents from VR/ODDS

  
  
FAQ Employment Training Core Competencies and Credentials6/23/2017
FAQ from VR/ODDS Stakeholder Call, 6-6-176/6/2017
FAQ from VR/ODDS Stakeholder Call, 3-9-173/9/2017
FAQ from VR/ODDS Stakeholder Call, 12-2-1612/2/2016
FAQ ODDS New Rates Stakeholder Call, 10-6-1610/6/2016
FAQ on 20 Hour Standard Policy Addendum, 7-8-167/8/2016
FAQ on 20 hour Standard Policy, 6-6-166/6/2016
FAQ Entry to Sheltered Workshops for Providers, CDDPs, Brokerages, 6-23-156/23/2015
FAQ Entry to Sheltered Workshops for Individuals and Families, Part 2, 6-11-156/11/2015
FAQ Entry to Sheltered Workshops for Individuals and Families, 4-29-154/29/2015
FAQ Employment First: Commonly Asked Questions from Individuals and Families, 11-19-1411/19/2014
FAQ Discovery9/1/2014
FAQ VR/ODDS Services, 2-11-142/11/2014

 

Helpful Links

 

Meeting minutes​

  
  
Description
Meeting Notes 9-6-2017 EO Policy10/6/2017
Meeting Minutes for September 2017 Executive Order Stakeholder Policy Group meeting. Employment First
Meeting Notes 8-2-2017 EO Policy9/8/2017
Meeting Minutes for August 2017 Executive Order Stakeholder Policy Group meeting. Employment First
Meeting Notes 6-7-2017 EO Policy8/2/2017
Meeting Minutes for June 2017 Executive Order Stakeholder Policy Group meeting. Employment First
Meeting Notes 5-3-17 EO Policy6/8/2017

Meeting Minutes for May 2017 Executive Order Stakeholder Policy Group meeting. Employment First
Meeting Notes 3-1-17 EO Policy5/4/2017
Meeting Minutes for March 2017 Executive Order Stakeholder Policy Group meeting. Employment First
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