APD Glossary

Additional OIS acronyms & terms

Acceptance documents	Acceptance documents means written evidence of satisfactory completion of an approved phase of work or contract, and acceptance thereof by the State agency.
ACF	Administration for Children and Families.
Acquisition	Acquisition means acquiring ADP equipment or services from commercial sources or from State or local government resources.
Activities	Activities are tasks and milestones.
ADP	Automatic data processing means data processing performed by a system of electronic or electrical machines so interconnected and interacting as to minimize the need for human assistance or intervention.
Alternative analysis	Alternative analysis is when alternative considerations such as transfer of an existing system are analyzed.
APD	Advanced Planning Document is a federally required document that is used by states to inform CMS/ACF/FNS of their intentions related to federally funded programs, and request approval and funding to accomplish their needs and objectives. The term APD refers to a Planning APD, Implementation APD, or to an Advance Planning Document Update.
APDU	Advanced Planning Document Update is a federally required document that is used by states to inform CMS/ACF/FNS of official project status, request approval and continued funding to accomplish their needs and objectives.
Annual APDU	Annual APDU is a document submitted annually to report project status and/or post implementation cost-savings.
As-Needed APDU	As-Needed APDU is a document used as needed to request funding approval for project continuation when significant project changes are anticipated; for incremental funding authority and project continuation when approval is being granted by phase; or to provide detailed information on project and/or budget activities.

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CAF	Children, Adults, and Families is responsible for developing self-sufficiency and child-protective programs.
CAP	Cost allocation plan means a narrative description of the procedures that the State agency will use in identifying, measuring, and allocating all State agency costs incurred in support of all programs administered or supervised by the State agency.
CBA	Cost Benefit Analysis describes the program performance improvements, projected costs, and anticipated benefits that the system is expected to deliver.
CFR	Code of Federal Regulations
CMS	Centers for Medicare and Medicaid Services manages the Medicare program, Medicaid program, and State Children's Health Insurance Program (SCHIP).
COBIT	Control Objectives for Information and Related Technology basis for auditing the IT management function.
CoCoMo	Cost Construction Model is an industry-proven cost-estimating model.
C-Stat	The contract management system used by Oregon DHS.

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DAS	Oregon's Department of Administrative Services
DDI	Design, Development and Implementation
DHS	Oregon's Department of Human Services is Oregon's health and human services agency.
DIS	Detailed Implementation Schedule
DOJ	Oregon Department of Justice

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EXPRS	Express Payment and Reporting System is a payment system for Developmental Disability, Mental Health, and Alcohol and Drug Services.

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FAC	See forecast at completion
Facilitator	Person external to a group whose purpose is to help the group work more effectively.
Facilities Management Style	Management approach in which the project manager makes himself or herself available to answer questions and provide guidance when needed but does not interfere with day-to-day tasks.
Feasibility Study	Feasibility study means a preliminary study to determine whether it is sufficiently probable that effective and efficient use of ADP equipment or systems can be made to warrant a substantial investment of staff, time, and money being requested and whether the plan is capable of being accomplished successfully.
FACIS	Family And Children Information System is Oregon's Statewide Automated Child Welfare Information System (SACWIS). This application is the entry, display and management tool for Child Welfare case management functions throughout the state.
FFP	Federal Financial Participation means the Federal Government's share of expenditures made by a State agency under the programs.
FFS	Fee For Service
FNS	U.S. Department of Agriculture's Food and Nutrition Services
FPA	Finance Policy Analysis Group provides budget and forecasting services, monitors federal and state policies, and develops the rates paid to providers in DHS programs.
Framework Technology	Software capability that implements some of the functionality of the Medicaid Information Technology Architecture.
FTE	Full Time Employee
Functional Requirements Specification	Functional Requirements Specification is defined as an initial definition of the proposed system, which documents the goals, objectives, user or programmatic requirements, management requirements, the operating environment, and the proposed design methodology, e.g., centralized or distributed.

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General Systems Design	General Systems Design means a combination of narrative and graphic description of the generic architecture of a system as opposed to the detailed architecture of the system.
GAU	General Accounting Unit in Office of Financial Services manages Federal financial reporting.

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HIPAA	Health Insurance Portability and Accountability Act is Federal regulations establishing national standards for health care information.
HIPAA Security	Health Insurance Portability and Accountability Act Security Rules is Federal rules that specify a series of administrative, technical, and physical safeguards, organizational and documentation requirements for covered entities to use to assure the availability, confidentiality, and integrity of electronic protect health information.

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I-APD	Implementation Advance Planning Document.
IPP	Integrated Project Plan (IPP)
IRMD	DAS, Information Resource Management Division
ISE	Information Systems Engineering.
ISO	Information Security Office is responsible for information security and privacy.
IV & V	Independent Validation and Verification

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JLCIMT	Joint Legislative Committee on Information Management and Technology is a legislative committee responsible for overseeing all information technology projects within Oregon State government.

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Medicaid	Federal and state funded portion of the Medical Assistance Program established by Title XIX of the Social Security Act, as amended and administered in Oregon by the Department of Human Services.
MMIS	Medicaid Management Information System.

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OAR	Oregon Administrative Rule.
OFS	DHS Office of Financial Services.
OHP	Oregon Health Plan managed by the DHS Office of Medical Assistance Programs.
OIS	DHS Office of Information Services is responsible for information technology and services.
OMAP	Oregon Medical Assistance Program is responsible for developing and implementing certain Medical Assistance Programs.

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P-APD	Planning-Advance Planning Document.
PSBL	Program Support & Budget Liaison in Office of Financial Services sets up the accounting structure.

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QA	Quality Assurance is the process of monitoring specific project results to determine if they comply with relevant quality standards, and identifying ways to eliminate causes of unsatisfactory performance.

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Requirements Analysis	Requirements Analysis means determining and documenting the information needs and the functional and technical requirements the proposed computerized system must meet.
RFP	Request for Proposal
ROI	Return on Investment is an assessment of whether the investment is justified by the savings it will create over its life.

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SACWIS	Oregon's Statewide Automated Child Welfare Information System
SEIU	State Employees International Union
SFMA	Statewide Financial Management Application
SPD	Seniors and People with Disabilities.
System specifications	System specifications means information about the new ADP system such as workload descriptions, input data, information to be maintained and processed, data processing techniques, and output data--which is required to determine the ADP equipment and software necessary to implement the system design.

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TCO	Total Cost of Ownership.
TPR	Third Party Resource "Other" insurance.
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