 |
|
Deliverable-based $0 - $5,000 PSK
Precondition
|
Step
|
Action |
OIS
|
OCP
|
Duration
|
| |
PSK Process – contract need through Notice to Proceed
|
|
|
5 – 35 days
|
|
A
|
Develop Solicitation (optional - if no solicitation, go to Step B)
|
|
|
2 – 14 days
|
|
1
|
Develop plan to complete the Request for Proposal (RFP)
- Step #1: Project Manager (PM) enters contract tasks into project schedule
- Step #2: PM & Contracts Coordinator Agree on schedule commitments for contract tasks
|
Lead |
|
1 – 7 business days
|
|
2
|
Draft Contract
- Step #1: Refine Statement of Work (SOW)
- Step #2: Define milestones, tasks, deliverables, due dates
- Step #3: Draft Contract Terms & Conditions
- Step #4: Update project schedule (communication issue option)
|
Lead – Steps 1,2,4 |
Lead – Step 3
|
1 – 7 business days
|
|
B
|
Award Contract (if no solicitation, start here) |
|
|
3 – 28 days
|
|
1
|
Negotiate Contract Issues
- Step #1: Identify and Negotiate Issues (limited to SOW, Milestones, Delivery Schedule, & Cost)
- Step #2: Update Contract
|
Lead – Step 1 |
Lead – Step 2
Facilitate – Step 1
|
1-7 business days
7 - 14 business days if no solicitation
|
|
2
|
Coordinate Contract Review and Approvals
- Step #1: Contractor approval
- Step #2: OIS CIO or Deputy CIO approval
- Step #3: Coordinate all revisions to Proposed Contract (if required)
|
|
Lead |
1 – 7 business days
|
|
3
|
Issue Notice to Proceed
- Step #1: Issue Notice to Proceed to Contractor and notify OIS
- Step #2: Notify program or business area Step #4:
- Step #3: Issue Executed Copy of Contract to Contractor and OIS
|
Lead - Step 2 |
Lead – Steps 1, 3
|
1 – 7 business days
|
Glossary
- Duration Estimates - Duration estimates are most likely for a formal contract, i.e., on average the task will be completed within that time frame. Shaded cells indicate durations for federal approval agency (if required).
- Facilitate – Lead discussion and tasks that results in a completed product. Responsible for document version control. Collaborates with all stakeholders.
- Lead – Primary ownership and responsibility to ensure the task is completed. Collaborates with all stakeholders.
- Stakeholder – Individuals and/or groups who are involved in or may be affected by task activities.
Duration Estimates – Assumptions
Actual Duration will be affected by DHS’ priority, scope of the project and deliverables, solicitation strategy, issue resolution, and resource availability.
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