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D" D# D$ U% U& U' D( ) D* U+ D, U- D. D/ D0 U1 U2 U3 U4 5 D6 7 8 D9 : ; < = E> ? E@ A B DC H I J K L DM N Q DR S T U V W DX Y QZ [[ [\ ] ^ [_ ` [a [b c [d [e f Ug h i Ej k l {m n o p Eq r s Et  u v w x z E{ |  U  U  2 U  [ 2 <<<<'dxd(hH  Z 6Times New Roman Regular<<<<'dxd<@p `(Courier te+ d  _TXdXXXTH Z G XTXd  SAMPLE#H c G G TH Z7##X9X G H cV#(3U$ !  ((3e$ !   d <<<<'dxdhttp://scfinfo.hr.state.or.us/Policy.htm<<<<'dxd<<<<'dxd($<<<<'dxd<<<<'dxd<<<<'dxd(hH  Z 6Times New Roman Regular<<<<'dxdU  Book Antiqua<<<<'dxd #<<<<'dxd sU)  p"XXbrown/87123/12.3.99xxx(#SchedulePage  2  Bz,Cr'x<       X55XAgXXXXAgXX XAg  ! !!XnjXX XAg  Q%CXAgXXXnj  Book Antiqua(x-  Z 6Times New Roman Regular("  Z 6Times New Roman Regular("  Z 6Times New Roman Regular  Book Antiqua # sU)  p"XXbrown/87123/12.3.99xxx(#SchedulePage  2         X55XAgXXXXAgXX XAg  ! !!XnjXX XAg  Q%CXAgXXXnj  Book Antiqua  Book Antiqua #  sU)   p"XXbrown/87123/12.3.99xxx(#SchedulePage  2         X55XAgXXXXAgXX XAg  ! !! XnjXX XAg  Q%C XAgXXXnj  Book Antiqua  Book Antiqua # sU)  p"XXbrown/87123/12.3.99xxx(#SchedulePage  2         X55XAgXXXXAgXX XAg  ! !!XnjXX XAg  Q%CXAgXXXnj  Book Antiqua  Book Antiqua #  sU)  !p"XXbrown/87123/12.3.99xxx(#SchedulePage  2         X55"XAgXXX"XAgXX XAg  ! !!XnjXX XAg  Q%CXAgXXXnj  Book Antiqua_XXrXX (9XrG X(9k G C N g x ,x x kx g g eg N N `N C C QC   | r|  #(9Xk {#Tk X(9Disclaimer:Unlessotherwisespecificallystated,theinformationcontainedhereinismadeavailabletothepublicbytheDepartment X ofHumanServices(DHS),OfficeofInformationServices(OIS),ProjectManagementOffice(PMO),andtheOfficeofContractsandProcurements(OC&P)foruseasanexampleofcontractscontentinformation.TheintentofthecontractexampleistoassiststaffwithcontractcreationbyprovidingPersonalServiceContractexamples,guidelines,andstandards.̀NeithertheDHS,OIS,PMO,OCP,DOJ,DAS,IRMDnoranyotheragencyorentitiesthereof,assumesanylegalliabilityorresponsibilityfortheaccuracy,completeness,orusefulnessofanyinformation,productorprocessdisclosedintheseexamples.Referencehereintoanyspecificcommercialproduct,process,servicebytradename,trademark,manufacturer,vendor,orotherwise,doesnotconstituteorimplyitsendorsement,recommendation,orfavoringbytheDepartmentofHumanServices,theStateofOregon,oranyentitiesthereof.TheviewsandopinionsoftheoriginatorsexpressedthereindonotnecessarilystateorreflectthoseoftheDHS,OIS,PMO,OCP,oranyagencyorentitiesthereof.Texttakenfromtheseexamplesandusedtodevelopsimilarsolicitationsandcontractswillnotreplacetheappropriatestepsnecessaryforapproval.#(9XTk ##(9XX(9#(9XX(9k X(9         @U U tSTATEOFOREGONPERSONAL/PROFESSIONALSERVICESCONTRACT    ContractNumber: H 10H p H 1H S 816S p q 336q z q 8q z { 9{ S H 80H S Q H 1H Q S R 1R S H 7 1018167 H 8 1016 8156 8 6 8126   RR8(#Date: o June19,o o February5,o 2002  h  ThiscontractisbetweentheStateofOregon,actingbyandthroughitsDepartmentofHumanServices,hereinafterreferredtoasthe"DHS"and h CHRISTIANCOMMUNITYPLACEMENTCENTER,d.b.a.h i h Angelh i j ANGELADOPTIONSINTERNATIONALj h T HOLTINTERT V NV T AT h W T NT W h T TIONALCHILDRENST U SERVICES,INU h T I PLANI I LOVINGI I ADOPTIONSI I NOWI T I 9 HOLT9 9 INTERNA9 9 TIONAL9 9 CHI9 9 LDREN9 9 S9 9 S9 : ERVICES: I T : ,: : I: T 9 ADOPTIONSOFSOUTHERNOREGON,I9 T NT h C.,h  |$ hereinafterreferredtoasthe"Contractor".#(9Xk #Tk X(9#TG Tk p#T2L TG WorktobeperformedunderthiscontractrelatesprincipallytotheDHSsChildren,AdultsandFamilies,AdoptionServices 8 Office.#TG  T2L/ ##(9XTG #TG X(9ԀDHS'ssupervisingrepresentativeforthiscontractis KathyLedesma . J #(9XTG 1#(9XX(9k X(9 EffectiveDateandDuration: Thiscontractshallbecomeeffectiveon l k jULYk l l Julyl k k m 1m k February8k ,2002 oronthedateatwhicheverypartyhassigned l thiscontractand,whenrequired,theDepartmentofAdministrativeServicesandtheDepartmentofJusticehaveapprovedthiscontract,whicheverdateislater.Thiscontractshallexpire,unlessotherwiseterminatedorextended,on June30,2003 .However, ( suchexpirationshallnotextinguishorprejudiceDHS'srighttoenforcethiscontractwithrespectto(i)anybreachofaContractorwarranty;or(ii)anydefaultordefectinContractorperformancethathasnotbeencured.  d StatementofWork: Thestatementofservicestobeperformedandcontractprovisionsarecontainedinthefollowingdocuments " whichareattachedheretoandarebythisreferencemadeapartofthiscontract:Document p 0 Pages % (# (# SCHEDULE0 p 0 p(#p(#14 84 5 75 0 (# (#X& (# (# GENERALPROVISIONS 50 `' (# (# EXHIBITC0 p 0 p(#p(#2 d  ( (# (#     d    See  ExhibitAStatementofWorkon   nextpage.#(9Xk ##(9XX(9#(9XX(9k X(9    d  p*  Consideration: DHSagreestopayContractoranamountnottoexceed $25,000.00 foraccomplishmentofthework,includingany  x, allowableexpenses.InterimpaymentsshallbemadetoContractorasoutlinedinthecontractdocumententitledSCHEDULE. Amendments: Thetermsofthiscontractshallnotbewaived,altered,modified,supplementedoramended,inanymanner 4". whatsoever,exceptbywritteninstrumentsignedbytheparties,including,whenrequired,theDepartmentofAdministrativeServicesandtheDepartmentofJustice.   CONTRACTOR,BYEXECUTIONOFTHISCONTRACTHEREBYACKNOWLEDGESTHATCONTRACTORHAS " / READTHISCONTRACT,UNDERSTANDSIT,ANDAGREESTOBEBOUNDBYITSTERMSANDCONDITIONS.  #@!0 -2uea j~0p@@@%  d E9Hl @M M { CONTRACTORDATAANDCERTIFICATION  $"2 NAME:(taxfiling):___________________________________________________________________________ADDRESS:_________________________________________________________________________________ SocialSecurity#orFederalTaxI.D.# _______________________Phone#:   ? Fax#:     '$5 Citizenship:Non-residentalien____Yes____NoBusinessDesignation(checkone):____SoleProprietorship____Partnership____LimitedPartnership '    ____LimitedLiabilityPartnership____LimitedLiabilityCompany____CorporationAbovepaymentinformationmustbeprovidedpriortoContractapproval.ThisinformationwillbereportedtotheInternalRevenueService(IRS)underthenameandtaxpayeridentificationsubmitted.(SeeIRS1099foradditionalinstructionsregardingtaxpayerIDnumbers.)InformationnotmatchingIRSrecordscouldsubjectContractorto31percentbackupwithholding. Certification: TheindividualsigningonbehalfofContractorherebycertifiesandswearsunderpenaltyofperjury:(a)thenumber ,4*= shownonthisformisContractor'scorrecttaxpayeridentification;(b)Contractorisnotsubjecttobackupwithholdingbecause(i)Contractorisexemptfrombackupwithholding,(ii)ContractorhasnotbeennotifiedbytheIRSthatContractorissubjecttobackupwithholdingasaresultofafailuretoreportallinterestordividends,or(iii)theIRShasnotifiedContractorthatContractorisnolongersubjecttobackupwithholding;(c)s/heisauthorizedtoactonbehalfofContractor,s/hehasauthorityandknowledge P/,A , ,1 ,  regardingContractor'spaymentoftaxes,andtothebestofher/hisknowledge,ContractorisnotinviolationofanyOregontaxlaws;(d)ContractorisanindependentContractorasdefinedinORS670.600;and(e)theaboveContractordataistrueandaccurate. CONTRACTORS:YOUWILLNOTBEPAIDFORSERVICESRENDEREDPRIORTONECESSARYSTATEAPPROVALS.    Contractor: p  % G Xk K%%( 9XXG j%  !( 9XXX(9! ! k XX(9!By:򀀀Title:򀀀Date:򀀀 h  DepartmentofHumanServicesAuthorizedRepresentative:  p  By:򀀀Title:򀀀  Date:򀀀 (    ReviewedbyContractsCoordinator:򀀀   Date:򀀀 8   ApprovedastoLegalSufficiency: 򀀀N/AAsst.A.G.,Date:#(9Xk 1"#  񀀀 #(9XX(9## 9XX(9 X9XX 9  H$!1 , ,1 ,  , ,1 ,  _ 9XX X9  X 9  @%{#  i(#H  SCHEDULE  X <( wX4 X^XX<Contractor: r CHRISTIANCOMMUNITYPLACEMENTr t r CENTERr t r X HOLTINTERX \ NA\ r \ X ANX \ r X TIONALX r X J PLANJ J LOVINGJ J ADOPTIONSJ J NOW,J J J K INC.K X J ; HOLT; ; ; ; INTERNA; ; TION; ; CHI; J = ; L; = ? > D> ? J @ LDRENS@ J ; ADOPTIONSOFSOUTHERN; = < DR< = ; ; L ; ; 0 ^ 0 ^ L s 0  Y 0G"(#(#Y s Y 0 ^ Y Date:n June19n n February5n ,2002~&^(#^(# 0 ' 04'(#'(# M A SERVICESA M B OR EGON B M ,INC.M Z Z [ [ M 񀀀 4(#4(# M ^ [ [ ^ ] Z Z ] a ^ ^ a ` ] ] ` c a a c d ` ` d u CENTERu x u u x u # H `'#H  u x u u x u u v u u e CHILDRENSSERVICES,INC.e v w d.b.a.ANGELADOPTIONSINTERNATIONALw d d c c ] 񀀀] _ ] 񀀀] _ b _ _ b v b b _ 񀀀_ v f >4(#4(# f SECTIONADEFINITIONS d Kw X wX4 X^XK1.0  "HomeStudy"meanstheevaluationofadoptiveapplicantspotentialtoaccept   andparentachildwhomaybeplacedforadoption.Thehomestudyconsistsofinformationfrompersonalcontacts,references,criminalhistoryandabuserecordclearance,andcaseworkersprofessionalopinion.Thestudywillspecifythetermsoftheapprovalandanyconditions. (#(# 2. 0  "SpecialNeedsChild"or SpecialNeedsChildrenisachildorchildrenin L  DHScustodywhohaveoneormoreofthefollowingfactors,conditions,orcharacteristics: (#(# B wFQ Xw XB F 0  a.  Sixyearsofageorolder;<(#(# L 4!e 35L 63    F 0  6312!e  b  .3  0(#(#  Hasaphysical,mental,oremotionaldisability;6311݌N(#(# Ќ   63    F 0  6322!e  c  .3  0(#(#  Hassignificantemotionaltiestotheadoptivefamily/relativeplacement ` whileintheircareasafosterchild;6323݌ (#(# Ќ   63    F 0  63%42!e  d  .3  0(#(#  Arepartofasiblinggroup;and/or63%4h4݌(#(# Ќ   63    F 0  63/52!e  e  .3  0(#(#  Arepartofanethnicminority.63/5r5݌(#(# Ќ  3.0 F 0F(#F(#"CaseReviewProcedure"meansanyprocedurerequiredbystateorfederal  law,courtorderoradministrativerule,processorpolicyforreviewofthecurrentstatusand/orplanforachildinthecustodyofDHS. (#(# 4.0 F 0F(#F(#"AdoptionCommittee"meansacommitteedesignatedbyDHStoselect Z  adoptivehomesforchildreninthepermanentcustodyofDHS. (#(# 5.0 F 0F(#F(# SpecialNeedsPre-AdoptionTrainingmeanstrainingwhichteachesthe #8! effectsofabuse(physical,sexual,andemotional),neglect,drugsandalcohol,movesand/ortransitiononchildrenandthesignificanceofthebirthfamilyexperience,openness,attachmentprocess/problems,andpositivebehaviormanagement. (#(# 6.0 F 0F(#F(# SpecialNeedsAdoptionCoalition, SNACor SNACAgencymeans )'% Oregonlicensedprivateadoptionagencieswhoaremembersofacoalition.SNACagenciesrecruit,screen,prepare,andcounselfamiliesfortheadoptionofOregonchildreninthecustodyofDHSandprovideotherservicesasidentifiedintheagreement(s)betweenmemberagenciesandDHS.D.+)(#(# Ї7.0 F 0F(#F(# PartnerAgencymeansalllocal,regionalandstateofficesofDHSand,where X thelocalDHSOfficeiscohousedorworksincloseproximitywithanonDHSstate,county,cityorprivatenotforprofitagency,thoseagenciesaswell. (#(# 8.0 F 0F(#F(# MEPAistheMultiethnicPlacementActof1994whichisafederalstatute H thatprohibitsdiscriminationbasedonrace,colorornationaloriginasconsiderationinadoptionandfosterplacements. (#(# 9.0 F 0F(#F(# IEPAreferstotheInterethnicAdoptionProvisionsofSection1808ofthe   SmallBusinessJobProtectionActof1996whichisentitled RemovalofBarrierstoInterethnicAdoption.IEPAaffirmsandstrengthenstheprohibitionagainstdiscriminationinadoptionandfostercareplacements. (#(# 10.0 F LegalRiskPlacementmeansthatDHSbelievesanadoptionisinthebest B  interestofthechild;DHShasmadeaformaldecisiontofreethechildforadoption;thechildisplacedinanapprovedadoptivehome;andDHSintendstoapprovethisplacementasthedesignatedadoptivehomeifthechildbecomeslegallyfreeforadoption. F(#F(# 11.0 F  TenuousPlacementforthepurposesofthiscontractreferstothosesituations V wherethereisnotatimelyresolutiontothelegalissuesofthecaseand/orwhenplacementissuesrequirethesupervisionoftheplacementbytheContractortoexceedareasonableamountoftimeasdeterminedjointlybyDHSandtheContractor. F(#F(# 12.0 F ASFAisthefederalAdoptionsandSafeFamiliesActof1997,whichisthe  majorchildwelfarelegislationmakingthesafetyofthechildparamount,eliminatesgeographicbarrierstoplacingchildreninpermanenthomes,andpromotespermanencywithsafefamilies.# H ,#H  _P F(#F(# SECTIONBSERVICES t"  1.0 F TheContractorshallhaveandmaintainavalid,currentOregonlicensefrom $@"  DHStoprovideadoptionplacementservices. F(#F(# 2.0 F AllservicesprovidedbytheContractorshallreflectapolicyofnon 'v%# discriminationinallmatters,includingadoptiveplacementandsupervisionofchildren,andintherecruitmentandselectionoffamilyresourcesinaccordancewithSOSCFPolicyIE.2 MultiethnicPlacementsOregonAdministrativeRules. F(#F(#   (-*( 3.0 F TheContractorshallprovideadoptionservicesforSpecialNeedsChildren X  referredbyDHS.Alladoptionservices,includingplacement,shallbemadeonlyasauthorizedbyDHS.Adoptionservicesandprocesses,includingrecruitment,selection,placement,supervisionandfinalizationservices,shallalwaysadheretothevalues,philosophy,direction,andrulespursuanttothetermsofthiscontract,DHSPolicy,OregonLawandAdministrativeRule,including,butnotlimitedto,thefollowingSOSCFpolicies,PolicyIE.2 MultiethnicPlacements;PolicyIG.2.1 MinimumStandardsforAdoptiveHomes;PolicyIIB.1, SafetyStandardsforFosterCare,RelativeCareandAdoptiveFamilies;PolicyIG.1.4 OregonComputerizedCriminalHistoryChecksandNationwideCriminalHistoryChecksthroughtheFBIforFosterParentsandAdoptiveParentsforDHSsChildren;PolicyIE.1.1, WorkingwithRelativesTowardPlacementofChildrenorPolicyIG.1.1, CurrentCaretakerAdoptionPlanning,whicheverisapplicable;PolicyIG.1.5, AdoptionPlacementSelection;PolicyIG.1.10, SupervisionofanAdoptivePlacement;PolicyIE.3, PlacementExpectations;andPolicyIG.1.3.1, SOSCFandPartnerAgenciesEmployeeAdoptionHomeStudies.AlladoptionservicesandprocessauthorizedbyDHSmustbeincompliancewiththeAdoptionsandSafeFamiliesAct(ASFA)of1997.AllSOSCFpoliciesreferenced,throughoutthiscontract,andonattachedexhibitsshallidentifythepolicyofDHS,andtheterm SOSCFshallbesynonymouswithDHS.AllSOSCFpolicyreferencedthroughoutthiscontractmaybeobtainedbyrequestingacopyfromthesupervisingrepresentative,ormaybefoundontheInternetat:4_FKO  5  http://scfinfo.hr.state.or.us/Policy.htm6MKOMIG  7li8MF(#F(# 4. 0 F Contractoragreestoprovidethefollowingservices:F(#F(# BHH XwFQ XB0 F a.0cF(#F(#ProvideaHomeStudyofeachadoptivehomeandresourcethatistobe > consideredbyDHSforaSpecialNeedsChild.TheHomeStudyshoulddocumenttheprospectiveadoptiveparentsparticipationinSpecialNeedsPre-AdoptionTraining.HomesandresourcesstudiedmustmeetDHSrulesasdefinedinSOSCFPolicyIG.2.1, MinimumStandardsforAdoptiveHomes,SOSCFPolicyIIB.1, SafetyStandardsforFosterCare,RelativeCareandAdoptiveFamilies,andSOSCFPolicyIG.1.4, OregonComputerizedCriminalHistoryChecksandNationwideCriminalHistoryChecksthroughtheFBIforFosterParentsandAdoptiveParentsforDHSsChildrenOregonAdministrativeRules.Studiesaretobecompletedaccordingtothe RecordingGuideforAdoptiveHomeStudiesformatincludingFaceSheet,andsubmittedto: c(#c(#  :.+) 0 F 0cF(#F(#OregonDepartmentofHumanServices c(#c(#  F  c Children,AdultsandFamilies,OfficeofPermanencyforChildren F  c AdoptionServicesProgramUnit F  c 500SummerStreetNEE71 F  c Salem,Oregon9730110680 F b.0cF(#F(#WhenmutuallyagreeduponbytheContractorandDHStheContractorshall l presentadoptivehomestoanAdoptionCommitteeforconsiderationofaSpecialNeedsChild.TheadoptionselectionprocessshallfollowSOSCFPolicyI.E.1.1, WorkingwithRelativesTowardPlacementofChildrenorSOSCFPolicyI.G.1.1, CurrentCaretakerAdoptionPlanning,whicheverisapplicable;andSOSCFPolicyIG.1.5, AdoptionPlacementSelection.TheCommitteemayselectthehomepresentedbytheContractorforplacementsubjecttotheapprovalandwrittenagreementofDHSandtheContractor. c(#c(#  F c.0 c WhenDHSandtheContractoragreethataSpecialNeedsChildwillbe f placedintheadoptivehomeproposedbytheContractor,theContractorshallsignandreturnanAdoptionPlacementDocumentprovidedbyDHS.TheAdoptionPlacementDocumentshallidentifythechild,adoptivehome,methodandamountofpayment,billinginstructions,andotherinformationpertinenttotheplacement.AcopyoftheAdoptivePlacementDocumentshallberetainedwiththecontractbytheContractor.AcopyoftheAdoptionPlacementDocumentwillalsoberetainedbyDHSaspartofthechildspermanentadoptionfile. c(#c(#  F  c # H C#H  E"H H` XHH XE0 F d.0cF(#F(#WhenaSpecialNeedsChildisapprovedforplacementinaDHSapproved  Contractor'shome,theContractoragreestocoordinatewithDHSreferringworker(s)allaspectsofplanningandimplementingpreplacementandplacementactivitiesincluding,butnotlimitedto,thefollowing: c(#c(# 0 F  F(#F(# 0 F 0cF(#F(#1)0%c(#c(#PlanwiththeassignedDHSworkerforpreplacementvisitsbetweenthe t"  adoptiveparentsandthechild;andcoordinatethevisits. %(#%(# 0 F 0cF(#F(#2)0%c(#c(#AssessandreporttothereferringDHSworkertheresultsofthepre %R#! placementvisitsbetweentheadoptiveparentsandthechild. %(#%(# 0 F 0cF(#F(#3)0%c(#c(#InformtheadoptiveparentsofDHS'proceduresandrequirementsfor (&$ adoptionplacement,supervisionoftheplacement,andtheConsenttoAdoptionletter.DiscusstheneedforAdoptionAssistanceandassisttheadoptivefamilyincompletingthe AdoptionAssistanceApplicationFamilyInformationform(CF969B)andsubmittoDHSwithin60daysofselectionastheadoptiveproviderbyaDHSAdoptionCommittee.:.+)%(#%(# Ї F  c 4)0 % # H Y#L"+ TheContractorwillobtainfromtheDHSreferringworkerthe Genetic X andMedicalHistoryofChildform(CF246)andprovideit,alongwithanypsychological/psychiatricevaluations,andallotherrelevantdocumentation/information,onthechild,totheadoptivefamilyassoonasfeasibleafterplacementhasbeendesignated.ContractorshallnoteintheContractorsfile,andinaprogressreport,thedatetheinformationwasprovidedtotheadoptivefamily.# L"+_#H  l%(#%(#  0   0Jb0 F 0cF(#F(#2!e  5  )3  0%c(#c(#  TheContractorwillobtainfromDHSsreferringworkerthe Required   InformationforAdoptionWorkersandAdoptiveParentsform(CF963)andthematerialreferencedontheform.TheContractorshallprovidethematerialtotheadoptiveparentassoonasfeasibleafterselectionastheadoptiveparenthasbeenmadebytheDHSAdoptionCommittee.TheContractorwillobtainthesignatureoftheadoptiveparentontheformCF963asacknowledgingreceiptofthematerial.TheContractorshallretainacopyoftheCF963andshallnoteintheContractorsfile,andinaprogressreport,thedatetheinformationwasprovidedtotheadoptivefamily.0Jbub݌ %(#%(# Ќ  0 F e.0cF(#F(#WhenaSpecialNeedsChildisplacedinaDHSapprovedContractorshome, V theContractoragreestoprovideSupervisionofPlacementandFinalizationservicesincluding,butnotlimitedto,thefollowing: c(#c(#  F  c 1)0 % NotifyDHSofthedateofthephysicalplacementofthechildintothe  adoptivehome. %(#%(#  F  c   0 F 0cF(#F(#2)0%c(#c(#SupervisetheplacementofthechildaccordingtoSOSCFPolicyI , G.1.10 SupervisionofanAdoptivePlacement.SupervisionbytheContractorssupervisingworkershouldincludeatleastmonthlyface-to-facevisitswiththechildandtheadoptiveparent(s).FacetofacevisitsshallbeincompliancewithSOSCFPolicyIE.3, PlacementExpectations.Visitsaretoassesssafetystandards,child'sphysical,mentalandemotionalneeds,andthequalityoftherelationshipbetweentheadoptiveparent(s)andthechildaswellasthechild'sbehaviorandemotionaladjustmenttotheplacement.TheContractorwilldocumentthedateandcontentofface-to-facevisitsintheprogressreportsasdefinedinSectionB,Services,paragraph4,subparagraphf. %(#%(# 0 F 0cF(#F(#3)0%c(#c(#Providefamilyandchildcounselingasneededandsupervisionuntilthe +(& adoptionislegalized/finalized. %(#%(#   (-*( 0 F 0cF(#F(#4)0%c(#c(#ArrangewithDHSforanynecessarytherapyandconsultationforthe X  child. %(#%(#  F  c 5)0 % InformDHSofanychangesaffectingtheplacement,includingfailureof 6 theplacement. %(#%(#  F  c 6)0 % ContactandconsultwithDHSatagreedupontimestodiscussmatters l relatedtotheadoptionandadoptionprocesses. %(#%(# 0 F 0cF(#F(#7) % ParticipateasrequiredinCaseReviewProcedures. c(#c(#  F  c 8)0 % NotifyDHSwhenthefamilyisreadytofinalizetheadoption. %(#%(#  F  c 9)0 % PrepareandsubmitthefinalcourtreportasdirectedbyDHSinthe B   FinalCourtReportFormat. %(#%(# 0 F 0cF(#F(#10)0%c(#c(#Informtheadoptiveparent(s)oftheservicesandresourcesavailable x  throughtheOregonPostAdoptionResourceCenter(ORPARC). %(#%(#  F  c 11)0 % CoordinatewithDHSandadoptiveparent(s)thelegalfinalizationofthe V adoption. %(#%(# 0 F f.0cF(#F(#TheContractorshallsubmit90day(quarterly)progressreportsonthestatus  ofchildrenplacedinhomesundertheirsupervision.Thefirstreportshallevaluateandreportonthefirst90daysfromthedateofplacement,andsubsequentreportsaredueat90dayintervalsfromdateofplacementandnolaterthan30daysafterthereportingperiod.Twocopiesofeachprogressreportshallbesubmitted:onetotheDHS_referringchildsworker;andonetoDHSAdoptionsServicesProgramunitattheaddressreferredtoinSectionBServices,Paragraph4,subparagrapha.Thereportsaretoadheretothe AdoptionPlacementProgressReportFormatandshoulddocumenteventsandactivitiesintheadoptivehomeincluding,butnotlimitedto,thefollowinginformation: c(#c(# K"H HXXH H` XK0 F  c 1)0%F(#F(#Thedates,locationandpersonscontactedandtypeofcontact(phone, &d$" homevisit,officeinterview). %(#%(# 0 F  c 2)0%F(#F(#Observationsandanalysisofthechild'sphysical,mentalandemotional )'% development.Ifthechildismedicallyneedy,submitreportsfrommedicalproviders. %(#%(#   (-*( 0 F 0cF(#F(#3)0%c(#c(#Anevaluationofthequalityoftherelationshipexistingbetweenthe X  childandtheadoptivefamily. %(#%(# 0 F  c 4)0%F(#F(#Anyotherprofessionalcommentsandrecommendations.6%(#%(#  F 0 c 5)0%c(#c(#InformDHSofanychangeinthenumberofpersonslivinginthehome.Z%(#%(# L ^ ( 4L 63   0 F 0cF(#F(#63y2   6  )3  0%c(#c(#  Beginningwiththeprogressreportcoveringthesecond90dayperiod  ~ andcontinuingthroughonallsubsequentprogressreports,arecommendationonwhetherthechildandfamilyarereadytoproceedtofinalization.63yy݌ %(#%(# Ќ  0 F g.0cF(#F(#WhenaSpecialNeedsChildisplacedinaDHSapprovedhomebythe 0  Contractor,DHSagreesto: c(#c(# 0 F  c 1)0%F(#F(#ProvidetheContractorwithacopyofthe GeneticandMedicalHistory f ofChildform(CF246),the RequiredInformationforAdoptionWorkersandAdoptiveParentsform(CF963),andanypsychological/psychiatricevaluationsonthechild. %(#%(#  F 0 c 2)0%c(#c(#CooperatewiththeContractorinplanningvisitsbetweentheadoptive h parentsandchild,andassistincoordinatingthevisits. %(#%(# 0 F  c 3)0%F(#F(#ContactandconsultwiththeContractoratagreedupontimestodiscuss  mattersrelatedtotheadoptionandadoptionprocesses. %(#%(#  F 0 c 4)0%c(#c(#ProvideinformationtotheContractorconcerningtheAdoption , Assistanceprogramincludingdocumentsnecessarytocompletetheapplicationprocess. %(#%(# 0 F  c 5)0%F(#F(#Providelegaldocumentsandconsentnecessarytocompletetheadoption t"  whenDHS,theContractorandadoptiveparentsagreecompletionoftheadoptionisindicated. %(#%(#  F 0 c 6)0%c(#c(#MaintainacopyofthecompletedAdoptivePlacementDocument, &d$" referredtoinSectionBServices,Paragraph4,subparagraphc.,inthechildsfilelocatedintheDHScentralofficeAdoptionsServicesProgramUnit. %(#%(# 0 F  c 7) % Maintainpermanentrecordsrelativetotheadoption.,)'F(#F(#   (-*( 0 F  c 8)0%F(#F(#AcceptthechildfromtheContractor,upontheContractor'srequest,if X  theadoptiveplacementisterminatedandnoreplacementplanisbeingmadeorhasbeenmade. %(#%(# 0 F 0cF(#F(#9)0%c(#c(#ProvidetheContractorwithformCF294A ContractInvoice/Voucher.H%(#%(# 0 F 0cF(#F(#10)0%c(#c(#Approvepaymentsuponreceiptandacceptanceofservicesprovidedby l Contractor. %(#%(# 0 F h.0cF(#F(#DHSmayconductreviewsoftheContractor'sperformance.DHSshall   reviewforcontractcomplianceandadoptionserviceoutcomesasdefinedinallparagraphsandsubparagraphsofSectionB,Services,andotherrelevantportionsofthiscontract.DHSmayrequestameetingorconferencecallwiththeContractortodiscussareasofconcernanddevelopremediesasdeemedappropriatebyDHS. c(#c(# 5.0 F TheContractorshallprovideAdoptiveHomeStudiesfortrialserviceand x  permanentDHSemployees,employeesofaDHSPartnerAgency,orotherqualifyingpersonsinaccordancewithSOSCFPolicyIG.1.3.1, SOSCFandPartnerAgenciesEmployeeAdoptionHomeStudies. F(#F(# 0 F a.0cF(#F(#AftertheDHStrialserviceorpermanentemployee,DHSPartnerAgency z employee,orotherqualifyingpersonselectsandcontactsaSNACAgency,theselectedSNACAgency,ifacceptingtheHomeStudyassignment,shallnotifytheOfficeManageroftheAdoptionsServicesProgramUnitoftheselection. c(#c(# 0 F 0cF(#F(#TheSNACAgencyshallsignandreturnaformtitled EmployeeHomeStudyDocumentprovidedbyDHS.TheEmployeeHomeStudyDocumentshallidentifythechildifthepotentialadoptionischildspecific,thepotentialAdoptivehome,methodandamountofpayment,billinginstructions,andotherinformationthatcouldbeconsideredpertinent.ThesignedEmployeeHomeStudyDocumentshallactasauthorizationtoprovidethehomestudyserviceand asconfirmationthattheContractorhasagreedtoprovidethe %R#! HomeStudyServices,andshallaccompanytheContractorsinvoiceforpayment.TheEmployeeHomeStudyDocument,whensignedbyDHSandtheContractor,shallsatisfytherequirementof arrangeforacontractasoutlinedinOAR4131200270(3)and(4). c(#c(#  F  c   .-*( 0 F b.0cF(#F(#InvoiceforpaymentfortheAdoptiveHomeStudyshallhaveseparatecharges X  identifiedfortheApplicationFeeandfortheHomeStudyFeeasidentifiedinOAR4131200270(4).InvoiceforpaymentshallbeonContractorsletterheadandsubmittedwithacompletedformCF294AprovidedbyDHS. c(#c(#  0 F c.0cF(#F(## H a#L"+ InaccordancewithDHSneedfortheContractortoproduceanunbiasedand Z objectivehomestudy,uponreceiptofthesignedEmployeeHomeStudyDocument,DHSshallpaytheContractorforhomestudyservicesaccordingtoSectionCConsideration,Paragraph1.subparagraph(f)ofthecontract.# L"+ #T   c(#c(# L N (^L0 F d.  0cF(#F(## T #L"+ TheContractorshallpresenttheHomeStudytothechildsDHSworkerfor   trialserviceorpermanentemployee,PartnerAgencyemployee,orotherqualifyingpersontobepresentedataSensitiveIssueAdoptionCommitteeif: c(#c(#  0   00 F 0cF(#F(#2  1  )3  0%c(#c(#  Childspecific,90daysfromthedateofacceptingtheHomeStudy T assignment;or0ْ݌ %(#%(# Ќ   0   00 F 0cF(#F(#2  2  )3  0%c(#c(#  Nonchildspecific,within90daysofmatchingaHomeStudywitha 2 potentialplacement.# L"+#H  0%݌D%(#%(# Ќ  0 F e.0cF(#F(#IftheSensitiveIssueAdoptionCommitteeselectstheemployeeasthe h adoptiveresourceforthechild,thecontractforplacement,supervision,finalizationanddisruptionservicesshallbeperformedinthesamemannerandpaymentshallbemadeasiftheserviceswerebeingprovidedtoanonemployee. c(#c(# 6. 0 F TheSNACAgencyshallperformRelativeAdoptionHomeStudies,placement , services,and/orfinalizationservicesundertheconditionslistedinthesubparagraphsa.throughc.below.SNACAgencieswillbeassigned,whenappropriate,onanequal,rotatingbasisaccordingtothegeographicavailabilityofeachSNACAgency,asaresultofconsultationbetweenDHS'InterstateCompactforPlacementofChildren(ICPC)ProgramUnitandDHS'AdoptionsServicesUnit.PaymenttotheSNACAgencyforservicesprovidedunderthissectionshallbeasidentifiedinSectionC,Consideration,Paragraph1,subparagraphg.PaymentfortheRelativeAdoptionHomeStudywillbemadeuponsubmissionofthecompletedHomeStudytotheICPCProgramUnitandthesimultaneoussubmissionofthecompletedForm294AtotheAdoptionsServicesProgramunit. F(#F(# !   ! L Ee( NL 63   0 F 632e  a  .3  0cF(#F(#  0c(#c(#ChildoriginatesfromoutofstateandisalreadyplacedinOregonwitha ,)' relativeonafostercarebasis.IftheDHSofficecurrentlyprovidingsupervisionoftheplacementdeterminesthatitisappropriatetoreferthe :.+) RelativeAdoptionHomeStudytoaSNACAgency,thereferringDHSOfficerequeststheDHSICPCProgramUnittoassignallorpartoftheprocesstoaSNACAgency,including(butnotlimitedto):adoptivehomestudy;post-placementsupervision;and/orfinalizationservices.AllservicesprovidedbytheSNACAgencyshalladheretotheappropriatelanguagecontainedinthiscontractforsimilarservice.IftheSNACAgencyisunableordeclinestoperformtheservice,theywillnotifytheICPCstaffoftheirdecision.TheICPCstaffwillreturnthereferraltotheDHSofficetoperformtheserviceifappropriate.63U݌ (#(# Ќ  0 F b.0cF(#F(#ThechildisinanotherstateandtherelativeresidesinOregonandrequestsa   RelativeAdoptiveHomeStudy.TheDHSICPCProgramUnitreceivesarequestfromtheChildssendingstateandperformsaChildProtectiveServices(CPS)screening. c(#c(# 0 F 0cF(#F(#IftheCPSscreeningrevealsahistoryofabuseorneglect,orisquestionable,theICPCstaffwillconsultwiththepotentialreceivingDHSoffice,anddecideifthecaseshouldbedeniedorifahomestudyshouldbeperformedbyDHSstaff. c(#c(# 0 F 0cF(#F(#IfthereisnodisqualifyingCPSrecord,theICPCunitwillassignthecasetotheappropriateSNACAgency.TheSNACAgencywillperformhomestudyservicesasdescribedelsewhereinthiscontract,andincludeallcriminalhistorychecks,includingLEDSchecksandfingerprintingifrequired.IftheSNACAgencyisunableordeclinestoperformtheservice,theywillnotifytheICPCstaffoftheirdecision.TheICPCstaffwill# H 4#H  returnthereferraltothe  DHSofficetoperformtheserviceifappropriate. c(#c(# 0 F c.0cF(#F(#ThechildisinanotherstateandtherelativeresidesinOregonandrequests P  bothaRelativeFosterCareHomeStudyandaRelativeAdoptiveHomeStudy.TheDHSICPCProgramUnitreceivesarequestfromtheChildssendingstateandperformsaCPSscreening.IftheCPSscreeningrevealsahistoryofabuseorneglect,orisquestionable,theICPCstaffwillconsultwiththepotentialreceivingDHSServiceDeliveryAreaManager,OperationsManagerordesignee# H ݣ#H  Ԁanddecideifthecaseshouldbedeniedorifahome &d$" studyshouldbeperformedbylocalDHSstaff. c(#c(# "   " 0 F 0cF(#F(#IfthereisnodisqualifyingCPSrecord,theICPCunitwillassignthecasetotheappropriateSNACAgencyonlyunderthefollowingcriteria:first,thefosterplacementisexpectedtobeshortterm,usuallylessthansix(6)months;andsecond,theSNACAgencyislicensedtocertifyfosterhomes.TheSNACAgencywillperformhomestudyservicesasdescribedelsewhere :.+) inthiscontract,andincludeallcriminalhistorychecks,includingLEDSchecksandfingerprintingifrequired.IftheSNACAgencyisunableordeclinestoperformtheservice,theywillnotifytheICPCstaffoftheirdecision.TheICPCstaffwill# H #H  ԀforwardthereferraltoalocalDHSofficeto 6 performtheservice,ifappropriate. c(#c(# 7.0 F Contractorshallcompleteaminimumof40hoursoftrainingperyear(July1 l throughJune30)relatedtoSpecialNeedsAdoptions: F(#F(# 0 F a.0cF(#F(#ParticipationinregularlyscheduledmeetingsoftheSNACisrequired.   AttendanceattheregularlyscheduledSNACmeetingswithDHS,SNACAdoptionRoundtables,andallSpecialNeedsAdoptionstrainingsofferedbytheOregonPostAdoptionResourcesCenter(ORPARC)canbecountedtowardsmeetingthisrequirement,ascanotherSpecialNeedsadoptiontrainings.ContractorshallprovidetoDHSdocumentationoftrainingreceivedaccordingtothefollowingschedule,tobereceivedonorbeforethe ReportDatefortrainingreceivedduringtheassociatedtimeperiodlistedbelow.ReportswillbesubmittedtotheOfficeManagerofAdoptionsServicesinDHSsCentralOfficeinSalemattheaddresslistedinSectionB,Services,Paragraph4,subparagrapha. c(#c(#  F 0 c 0c(#c(#Reportdate:0(#(#Fortrainingreceived:z(#(# # 0 F 0 F # 0 F  c   April30,20020F(#F(#February1,2002throughMarch31,2002(#(# 0 F  c   July31,20020F(#F(#April1,2002throughJune30,2002(#(# 0 F 0cF(#F(#  October31,20020c(#c(#July1,2002throughSeptember30,2002(#(# 0 F 0cF(#F(#  January31,20030c(#c(#October1,2002throughDecember31,2002,(#(# 0 F  c   April30,20030F(#F(#January1,2003throughMarch31,2003>(#(#  F  c 0  July31,20030(#(#April1,2003throughJune30,2003P (#(# 0 F b.0cF(#F(#Whilethesametrainingmaybeattendedorcompletedbyoneormore t"  Contractorstaff,whenmorethanoneContractorstaffparticipateinthesametraining,onlythetimeofonepersonshallbecounted. c(#c(# L Fu((EL 63   0 F 63U2u  c  .3  0cF(#F(#  Documentationoftrainingwillincludethefollowingitemsandbeinthe &d$" formatasidentifiedinthedocumenttitled SNACDocumentationofTraining:63U݌ c(#c(# Ќ  0 F 0cF(#F(#1)0%c(#c(#Inclusivedatesofreportperiod;+(&%(#%(#  F  c 2)0 % Nameofperson(s)attendingtrainingforwhichcreditisclaimed;,)'%(#%(#  F 0 c 3)0%c(#c(#Datesoftraining;(-*(%(#%(#  F 0 c 4)0%c(#c(#Descriptionoftrainings;:.+)%(#%(#  F 0 c 5)0%c(#c(#Numberofhoursclaimedforeachoftheindividuallylistedtrainings;X%(#%(#  F  c 6)0 % Totalhoursoftrainingclaimedforreportperiod:j%(#%(#  F  c 7)0 % Dateofreport;and|$%(#%(#  F  c 8)0 % NameofpersonsubmittingreportforAgency.6%(#%(# L CU((FL0 F d.0cF(#F(#DHSreservesthesolerighttodeterminewhethertrainingattendedor Z receivedbytheContractormeetsthecriteria relatedtoSpecialNeedsAdoptionincountingtowardsthe40hourminimumrequiredunderthiscontract. c(#c(# # H *#H  SECTIONCCONSIDERATION   L ?u((CL 63   63ͻ2u  1  .3  0 F   # H #)"+ Servicesarepaidona perchildbasisbasedonappropriateadoptivefamilies 0  presentedandselectedatcommittee,theinitial nottoexceedamountmaybeincreasedwiththeunderstandingthatamendmentsincreasingthemaximumamountallowablewouldbeappropriateifforthoseagenciesthatpresentandhavechosenalargernumberofappropriatefamiliesthanothers.Thebasecompensationshallbeasfollows:63ͻ݌ F(#F(# Ќ  # )"+t#H  L ?u((?L0 F a.0cF(#F(#DHSwillpayanamountnottoexceed$25,000.00.Paymentshallbesubject V totheprovisionsofORS293.462(paymentofoverdueaccountcharges)andratesaresubjecttochangebyLegislativeaction.DHSwillpaytotheContractor,bycheck(s)theratesasfollowswhichincludesaLegislativeCostofLiving(COLA)increase,iftheCOLAisnotLegislativelyapprovedtherateswillnotbeincreasedonJuly1,2002:# H #H  ԀDHSwillpaytotheContractor,  bycheck(s)asfollows: c(#c(# 0 F b.0cF(#F(#Anamountnottoexceed$1,625.00perchildwillbepaidforcompletionof > PlacementServices.FortheperiodbeginningJuly1,2002andending c(#c(# 0 F 0cF(#F(#June30,2003,anamountnottoexceed$1,658.00perchildwillbepaidforcompletionofPlacementServices.PlacementServicesaredescribedinSectionB,Services,Paragraphs4,subparagraphsc.andd.ofthiscontract.Inallcases,paymentshallbemadetotheContractoruponreceiptbyDHSofwrittennotificationofplacementofthechildbytheContractorandDHShasofficiallydesignatedthehomeastheAdoptivePlacementora LegalRiskPlacement. c(#c(# 0 F c.0cF(#F(## H #L"+ Ifterminationoftheadoptiveplacementisdeclaredwithinsixmonthsof )'% placement,nosecondpayment,asdescribedinSectionC,ConsiderationParagraph1,subparagraphb.above,willbemade.TheContractorshallreceive50%oftheamountinSectionC.Consideration,Paragraph1subparagraphb.above,iftheadoptiveplacementisterminatedaftersix :.+) monthsfromthedateofplacement,butbeforelegalcompletionoftheadoption.# L"+#H  Ԁ# H #H  Anamountnottoexceed$1,625.00perchildwillbepaidfor j completionofSupervisionofPlacementandFinalizationservices.FortheperiodbeginningJuly1,2002andendingJune30,2003,anamountnottoexceed$1,658.00perchildwillbepaidforcompletionofSupervisionofPlacementandFinalizationservices.SupervisionofPlacementandFinalizationservicesaredescribedinSectionBServices,Paragraph4subparagraphse.andf.ofthiscontract.Inallcases,paymentforSupervisionofPlacementandFinalizationserviceswillbemadeuponreceipttoDHSoftheFinalDecree. c(#c(# 0 F d.0cF(#F(#TheContractorshallreceive50%oftheamountinSectionC,Consideration,   Paragraph1subparagrapha.# H 2#H  Ԁaboveiftheadoptiveplacementisterminated 0  aftersixmonthsfromdateofplacement,butbeforelegalcompletionoftheadoption.Ifdisruptionisdeclaredpriortosixmonthsofplacement,nosecondpayment,asdescribedinParagraph1subparagraphb.above,willbemade. c(#c(# 0 F e.0cF(#F(## H #H  Anadditionalamountnottoexceed$1,625.00perchildforextended D supervisionofaTenuousPlacement,maybeapprovedbyDHS.FortheperiodbeginningJuly1,2002andendingJune30,2003,anadditionalamountnottoexceed$1,658.00perchildforextendedsupervisionofaTenuousPlacement,maybeapprovedbyDHS.Inallcases,theContractorandtheProgramManagerofDHSAdoptionsServicesProgramUnitmustagreeinwritingthattheplacementandsupervisionmustandwillcontinue,thatsignificantbarrierspreventthefinalizationofadoption,andtheContractormustdemonstrateareasonabledeliveryofserviceshasbeenprovidedtothechildandadoptivefamily,andwillcontinuetobeprovidedtothechildandadoptivefamilybytheContractor. c(#c(#  F f.0 c # H 5#L"+ DHSandPartnerAgencyHomeStudy:IncompliancewithOAR413120 t"  0270(4),anamountnottoexceed$150.00shallbepaidtotheContractorasanapplicationfeeuponsatisfactionoftherequirementsoftheEmployeeHomeStudyasdescribedinSectionBServices,Paragraph5ofthisSchedule.Inaddition,anamountequaltotheestablishedhomestudyfeepertransmittal c(#c(#    ,*(   0 F    0 F  0cF(#F(#  letterissuedinconjunctionwithDHSPolicyIG.4,IndependentAdoptions,OAR4131400020(1)(a)(B)shallalsobepaiduponsatisfactionoftherequirementsoftheEmployeeHomeStudyasdescribedinSectionBServices,Paragraph5ofthisschedule.# L"+#T  +(&c(#c(# # T #H  $  $  (-*(  F g.0 c ICPCRelativeHomeStudy,PlacementServices,andFinalizationServices: X  Paymentforservices,asdescribedinSectionB,Services,Paragraph6,shallbeinthesamemannerandatthesamerateasiftheservicesprovidedwereforachildinthecustodyofDHS.# H p#H  6c(#c(# 2.0 F PaymentwillbemadesubjecttoreceiptbyDHSoftheContractorsprepared90 Z dayprogressreportsofchildrenplacedinhomesundertheirsupervisionasdescribedinSectionBServices,Paragraph4(f)ofthiscontract. ~F(#F(# 3.0 F Contractorshallnotexceed,andDHSwillnotpay,anyamountinexcessofthe   maximumcompensationamountsetforthabove.Ifthismaximumcompensationamountisincreasedbyamendmentofthiscontract,theamendmentmustbefullyeffectivebeforeContractorperformsworksubjecttotheamendment.Nopaymentwillbemadeforanyservicesperformedbeforethebeginningdateoraftertheexpirationdateofthiscontract.Thiscontractwillnotbeamendedaftertheexpirationdate. F(#F(# 4.0 F BillingforservicesshallbemadeonformCF294 ContractInvoice/Voucher 2 providedbyDHSandsentalongwithanyotherrequireddocumentationto:OregonDepartmentofHumanServices,Childre n,Adultsand  d Families, V AdoptionsServicesUnit,500SummerStreetNEE71,Salem,Oregon973011068.TheContractorshouldnotifytheCentralOfficeAdoptionsServices z programunitinSalemifanadditionalsupplyofformCF294Aisneeded. F(#F(# 5.0 F DHSreservestherighttoadjustordenypaymenttotheContractorasdescribed  inSectionCConsiderationforanyoftheservicesdescribedinSectionB  ServicesifContractorfailstoperformtheservicesasprescribedwithin , reasonableandappropriatetimeframesasdeterminedbyDHSconsistentwithgoodpracticestandards. F(#F(# SECTIONDPROVISIONSSPECIFICTOTHISCONTRACT t"  1.0 F DHSentersintothiscontractinanticipationofrequiringtheContractor's $@"  services.However,DHSmakesnoguaranteeofthenumberofchildrenwhomaybereferredtotheContractor.DHSacknowledgesthatthequantityandappropriatenessofreferrals,amongotherfactors,haveadirectrelationshiptothecontractutilizationrate.DHSalsoacknowledgesthattheratespaidforservicesunderthiscontractdonotnecessarilyrepresentthetotalcostofthatservice. F(#F(# %  %  (-*( 2.0 F Contractor-ClientRelationship:TheContractorwillestablishasystemthrough X  whichachildand/ortheadoptiveparent(s)maypresentgrievancesabouttheoperationoftheContractor'sserviceprogram.Atplacement,theContractorwilladvisethechildandadoptiveparent(s)ofthisprovision.TheContractorshallnotifyDHSofallunresolvedgrievances. F(#F(# 3.0 F ServicestoCulturallyDiverseChildrenandFamilies:Providingequalaccessto l andmaximumbenefitfromservicesforchildrenandyouthwhoaremembersofculturallydiversegroupsisapriorityforDHS. F(#F(# 0 F TheContractorshallberesponsiblefordevelopingaplantoidentifythestepstobetakentowardbecomingmoreculturallycompetentinordertomoreeffectivelyserveculturallydiverseyouth.TheplanmustbereceivedbyDHSnolaterthanDecember31ofeachevennumberedyear.DuringtheregularlyscheduledreviewoftheContractor'sprogram,DHSshallreviewinformationregardingeffortstodeliverserviceswhichbenefitculturallydiversechildrenandyouth. F(#F(# 4.0 F ProgramRecords,Controls,ReportsandMonitoringProcedures:TheContractor 2 agreestomaintainprogramrecordsincludingstatisticalrecords,andtoprovideprogramrecordstoDHSattimesandintheformprescribedbyDHS.TheContractoragreestoestablishandexercisesuchcontrolsasarenecessarytoassurefullcompliancewiththeprogramrequirementsofthiscontract.TheContractoralsoagreesthataprogramandfacilitiesreview(includingmeetingswithconsumers,reviewofservicerecords,reviewofpolicyandprocedures,reviewofstaffingratiosandjobdescriptions,andmeetingswithanystaffdirectlyorindirectlyinvolvedintheprovisionofservices)maybeconductedatanyreasonabletimebystateandfederalpersonnelandotherpersonsauthorizedbyDHS. F(#F(# 5.0 F Insurance:Contractorshallsecureandkeepineffectduringthetermofthis b!  contract,aComprehensiveorCommercialGeneralLiabilitypolicycoveringpersonalinjuryandpropertydamagewithcontractualliabilitytoincludetheindemnityprovidedunderthiscontract,fromaninsurancecompanyauthorizedtodobusinessintheStateofOregon.( ( )  F(#F(#  F(#F(# 07F(#F(#) Coveragelimitsshallbenotlessthan$1,000,000combinedsinglelimitperoccurrence.&d$"F(#F(# & & ' & & & & ' 0 F TheinsurancepoliciesrequiredforperformanceofthiscontractshallnametheStateofOregon,itsDepartmentofHumanServices, StateOfficeforServicestoChildrenandFamilies, includingitsofficersandemployeesasadditionalinsureds, butonlywithrespectto actsoromissionsof +(& theContractor,itsofficers,subcontractors,employeesoragentsunderthiscontract.Eachpolicyshallcontainaseverabilityofinterestclause. F(#F(#  @.+) 0 F Asevidenceoftheinsurancecoveragesrequiredbythiscontract,andpriortotheexecutionofthiscontract,theContractorshallfurnishcertificate(s)ofinsurancetoDHSatthefollowingaddress:DirectorsOfficeContractsandProcurement |$ Unit,AttentionContractsManager,500SummerStreetNEE03,Salem,Oregon973011080.ThecertificateformtobecompletedbytheContractor'sinsurer H andwillbemaintainedinDHS'sfileofthiscontract. F(#F(# 0 F Eachinsurancepolicymustcontainaprovisionthatthereshallbenocancellation,materialchange,orrefusaltorenewsuchinsurancepolicieswithout30 days'priorwrittennoticetoDHS. F(#F(# 0 F IfContractorwillbetransportingDHSsclient(s),ContractorshallmaintaininforceatitsownexpenseAutomobileLiabilityinsurancewithacombinedsinglelimitofnotlessthan$1,000,000eachoccurrenceforBodilyInjuryandProperty B  Damage,includingcoverageforowned,hiredornon-ownedvehicles,asapplicable. F(#F(# 8.0 F Media:TheContractorshallnotprovideinformationtothemediaregardinga 2 recipientofservicespurchasedunderthiscontractwithoutfirstconsultingtheCentralOfficeAdoptionServicesProgramUnitinSalem.TheContractorshallmakeimmediatecontactwiththeProgramManagerorinhis/herabsence,amemberoftheProgramManagementteam,whenmediacontactfirstoccurs.TheProgramofficewillassisttheContractorwithanappropriatefollowupresponseforthemedia. F(#F(# 9.0 F ADA:IncompliancewiththeAmericanswithDisabilitiesAct,thiscontractis  availableinalternateformatssuchasBraille,largeprint,audiotape,oralpresentation,andcomputerdisk.TorequestanalternateformatcalltheStateofOregonDepartmentofHumanServicesContractsandProcurementUnitat(503)9455818orTTY(503)9455928. F(#F(# 10.0 F ConfidentialityInformation:Theuseordisclosurebyanypartyofany #.! informationconcerningarecipientofservicespurchasedunderthiscontract,oranypurposenotdirectlyconnectedwiththeadministrationofDHSsorContractorsresponsibilitieswithrespecttosuchpurchasedservices,isstrictlyprohibited,exceptonwrittenconsentoftheProgramManageroftheAdoptionsServicesProgramUnit.(&$F(#F(# + * * * * * * + 11.0 F CriminalHistoryCheck:TheContractorshallverifythatanyemployeeworking +(& withchildrenreferredbyDHShasnotbeenconvictedofchildabuse,offenses againstpersons,sexualoffenses,childneglect,oranyotheroffensebearinga_, (-*(F(#F(# 0 F , - , 0cF(#F(#, - substantialrelationtothequalifications,functionsordutiesofanemployee scheduledtoworkwithDHSschildren.TheContractorshallestablishverificationby: F(#F(#  F 1)0 c havingtheapplicantasaconditionofemployment,applyforandreceivea H criminalhistorycheckaccordingtothefingerprintbasedcriminalrecordchecklawsofthestateinwhichservicesareprovided,whichwillbesharedwiththeContractor,OR c(#c(# / / 0 0  F 2)0 c theContractorasanemployerwillcontacttheappropriatelocalagencyfora   criminalhistorycheckontheapplicant/employee.TheContractorwillneedtogivetheagencytheapplicantsname,birthdateandsocialsecuritynumber. c(#c(# 0 F TheContractorshalldetermineafterreceivingthecriminalhistorycheck,whethertheemployeehaslistedconvictions,andwhethertheseconvictionsposearisktoworkingsafelywithchildren.IftheContractornotesaconvictionfromanyoftheabovelistedcrimesontheapplicant/employeesrecord,andtheContractorchoosestohiretheemployee/applicant,theContractorshallconfirminwriting,thereasonsforhiringtheindividual. F(#F(# 0 F Thesereasonsshalladdresshowtheapplicant/employeeispresentlysuitableorabletoworkwithreferredchildreninasafeandtrustworthymanner.TheContractorwillplacethisinformation,alongwiththeapplicant/employeescriminalhistorycheck,intheemployeespersonnelfile. F(#F(# 0 F ThecriminalhistorycheckprocedureslistedabovealsoapplytotheContractor.TheContractorshallestablishapersonalpersonnelfileandplaceContractorscriminalhistorycheckinnamedfileforpossibilityoffutureDHSaudit.0F(#F(#>(#(# 12.0 F FiscalResponsibility,Records,Controls,ReportsandMonitoringProcedures: b!  TheContractoragreestomaintainfiscalrecordsconsistentwithacceptedaccountingpracticesandcontrols,whichwillproperlyreflectalldirectandindirectcostsandfundsexpendedintheperformanceofthiscontract,andallrevenuereceivedforprogramsunderthiscontract. F(#F(# .       . 1 1 2 2 3 3 1  1  (-*( _13.0 F SOSCFPolicyIE.2 MultiethnicPlacementsOregonAdministrativeRules. X  Undertheserules,Contractorisconsideredan entity,andisthereforerequiredtocomplywiththeserulesandthestateandfederalstatutescitedtherein.Allpenalties,includingbutnotlimitedtothelossofTitleIVEfederalfunds,thatareimposedupontheContractorforaviolationorallegedviolationoftheMultiethnicPlacementActof1994(MEPA),asamendedbytheInterethnicAdoptionProvisionsofSection1808oftheSmallBusinessandJobProtectionActof1996(IEPA),shallbethesoleresponsibilityoftheContractor.DHSwillnotreplacewithstategeneralfunds,oranyotherfunds,anyfederalfundsforfeitedbytheContractorasaresultofMEPAand/orIEPAviolationorallegedviolation. F(#F(# # H #