| Post Code: D722 | |
| Announcement Number: LEHS9294 | |
| Classification Number: C0107 | |
| Open: 06/19/2009 | |
| Close: 07/06/2009 | |
| Location: Salem | |
| Availability: Full Time | |
This employment opportunity is with the Office of the Director/Oregon State Hospital Replacement Project, which is part of the Department of Human Services (DHS). There is one full-time, limited duration opening located in Salem. This position is currently funded through June 30, 2011 with possible future funding pending legislative approval each biennium through the completion of the project in 2015. This position includes family health benefits and leave accrual. This position is represented by a union. This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur. QUALIFICATIONS Three years of clerical/secretarial experience which included two years at a full performance level performing typing, word processing, or other generation of documents AND lead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the two years at the full performance level. SUBMIT THE FOLLOWING State of Oregon Application Form PD100 AND A cover letter that clearly addresses each of the following desired competencies listed below. If you do not respond to each of the desired competencies, you may not be offered an interview. Qualified applicants whose background most closely matches the desired competencies will be invited to interview.
You may e-mail, deliver, mail or FAX your completed application materials. They must be received no later than the application deadline. E-Mail:
(Please include announcement number LEHS9294 in the subject line of the e-mail)
Deliver/Mail:
Department of Human Services
Recruitment and Retention Unit
ATTENTION: Brett Marconeri
500 Summer Street NE, E22
Salem OR 97301-1099
OR
FAX your application to 503-378-2249
When faxing your application please include a cover sheet indicating number of pages sent. Due to the high volume of incoming applications, we are unable to verify receipt of applications. APPLICATION PROCESS Obtain application materials, job, and benefits information by doing one of the following:
If you need assistance to participate in the application process, you are encouraged to call 503-945-5698 (voice) or 503-945-6214 (TTY) between 8:00 a.m. and 5:00 p.m. (Pacific Time) Monday through Friday. Keep a copy of your application materials for your job interviews. DHS does not provide copies. Although faxing your application is an option, DHS is not responsible for materials that are illegible or missing as a result of FAX transmission errors or loss in the mail or e-mail. Due to the high volume of incoming applications, we are unable to verify receipt of applications. Pay on all announcements may change without notice. Notice of your application results will be sent to you by mail. Although agencies are not required to delay their selection process, you may request a review of your application results. This review request must be received in writing within 10 days from the date of the notice. Additional application information cannot be accepted. However, if the recruitment is still open you may submit a new application, which must be received in our office by the close date of the recruitment. If you are offered employment, the offer will be contingent upon the outcome of a criminal background and driving records check. Any history of criminal activity will be reviewed and could result in the withdrawal of the offer or termination of employment. DUTIES AND RESPONSIBILITIES Provide administrative support to the Oregon State Hospital Replacement Project (OSHRP) Team. Develop procedures, systems, and forms necessary for the position and other team members and partners to complete work, and ensure efficient flow of information. Coordinate diverse activities to ensure completion of projects and assignments; coordinate and respond to the flow of documents and/or requests; coordinate the completion of technical manuals, directives, and procedures; explain laws, rules, procedures, and processes for obtaining documents; collect, organize and report data for narrative or statistical reports and serves as a point of contact for other government agencies, contractors, department staff and the general public. Maintain the Project Website and coordinate with various contractor websites. The support functions will include coordination of working documents, scheduling events, filing of correspondence, communication with staff, constituents, and other state agencies. Other duties as assigned. WORKING CONDITIONS Must have a valid driver's license and an acceptable driving record, or be able to provide an acceptable alternate method of transportation and must be able to maintain this as a condition of employment. Normal office working conditions, meeting urgent and ever-changing deadlines, handling multiple projects at the same time, and working on various computer programs. Maintaining project confidentiality is mandatory. Duties require occasional travel, particularly on an as needed basis between the Salem and Junction City site locations and the downtown Salem DHS office. ABOUT THE DEPARTMENT DHS is about people. We help Oregonians be independent, healthy, and safe. We protect children who are abused or neglected. We provide treatment services to people whose lives are damaged by alcohol and drugs. We serve seniors, people with disabilities, and people with mental illness. We help low-income people along the road to self-sufficiency with health coverage, job preparation, childcare and other supports. We provide leadership in public health services. Our services are delivered in the least restrictive setting and in partnership with communities. We are absolutely committed to ongoing innovation in the delivery of services, and we are committed to recruiting, developing and retaining dedicated employees. For a complete explanation of state employee benefits, visit our website at http://www.oregon.gov/DHS/jobs/salary.shtml PLEASE CONSIDER JOINING US! The Oregon Department of Human Services is committed to affirmative action, equal employment opportunity and workplace diversity. | |
