| Post Code: D704 | |
| Announcement Number: LEHS9310 | |
| Classification Number: X1320 | |
| Open: 06/26/2009 | |
| Close: 07/10/2009 | |
| Location: Salem | |
| Availability: Full Time | |
This employment opportunity is with the Oregon Department of Human Services (DHS)/Division of Administrative Services/Office of Human Resources. There is one full-time opening located in Salem at the Oregon State Hospital. This position is Management Service and is not represented by a union. This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur. QUALIFICATIONS A Bachelor's degree in Human Resource Management, Organizational Behavior or Development, Business or Public Administration, the Applied Behavioral Sciences, Industrial Relations or a job-related course of study determined by the appointing authority; OR Valid Certification as a Professional in Human Resource awarded by the Human Resource Certification Institute, and one-year Human Resource experience; OR Three years Human Resource paraprofessional or technical-level experience. SUBMIT THE FOLLOWING State of Oregon Application Form PD100 AND A cover letter that clearly addresses each of the following desired competencies listed below. If you do not respond to each of the desired competencies, you may not be offered an interview. Qualified applicants whose background most closely matches the desired competencies will be invited to interview. Experience processing confidential personnel related documents. Experience working in a fast paced office environment, providing services to many customers who have multiple priorities and deadlines. Please include the organization(s) where you gained your experience and the types of duties for which you were responsible. You may deliver, mail, e-mail or FAX your completed application. It must be received by the application deadline. (Indicate announcement LEHS9310 in the subject line of the e-mail)
Department of Human Services
Recruitment and Retention Unit
ATTENTION: Jean Fauth
500 Summer Street NE, E22
Salem OR 97301-1099
or
FAX your application to 503-378-2249
When faxing your application please include a cover sheet indicating number of pages sent.
APPLICATION PROCESS Obtain application materials, job, and benefits information by doing one of the following: Access the DHS website at www.oregon.gov/dhs/jobs Contact your local Oregon Employment Department office. If you need assistance to participate in the application process, you are encouraged to call 503-945-5698 (voice) or 503-945-6214 (TTY) between 8:00 a.m. and 5:00 p.m. (Pacific Time) Monday through Friday. Keep a copy of your application materials for your job interviews. DHS does not provide copies. Although faxing your application is an option, DHS is not responsible for materials that are illegible or missing as a result of FAX transmission errors or loss in the mail or e-mail. Pay on all announcements may change without notice. Notice of your application results will be sent to you by mail. Although agencies are not required to delay their selection process, you may request a review of your application results. This review request must be received in writing within 10 days from the date of the notice. Additional application information cannot be accepted. However, if the recruitment is still open you may submit a new application, which must be received in our office by the close date of the recruitment. If you are offered employment, the offer will be contingent upon the outcome of a criminal background and driving records check. Any history of criminal activity will be reviewed and could result in the withdrawal of the offer or termination of employment. In accordance with the Oregon State Police CJIS security policy, a national fingerprint-based criminal history check will be performed on all personnel who will have authorized access to FBI CJIS information and systems. This is in addition to DHS criminal history requirements. DUTIES AND RESPONSIBILITIES In consultation with Human Resources Managers, Human Resources Generalists, and hiring managers: Human Resource Program Coordination: Administer, monitor and track a variety of personnel actions and processes including changes to all types of employee personnel changes. Assist Senior Human Resources Manager and/or Human Resources Managers to complete and process position classification changes. Review personnel actions, or other employment documents for accuracy by applying collective bargaining provisions, state rules, policies and procedures. Review policies and agreements to advise supervisors and managers on procedures for leave requests, background verifications, recruitment, completing personnel actions, return to work of injured workers, performance appraisals. Develop materials and give training in Human Resource procedures. Recommend changes to human resource procedures and processes. Coordinate human resource programs such as internships, mentor or specialized recruitment. Recruitment and Selection: Interpret/apply policies, laws, regulations or union contracts relating to recruitment, selection, and hiring practices and procedures. Evaluate position descriptions for consistency with class specifications; identify essential/marginal functions. Collaborate with hiring managers to plan recruitment strategy. Work with hiring managers to develop selection criteria/interview questions. Create recruitment announcements and advertisements. Review applications for qualification standards and compare against grading criteria. Score and evaluate job applications. Prepare for and attend job fairs to give information about employment opportunities. Give advice to managers on recruitment procedures, affirmative action policies and hiring processes. Train others on recruitment procedures. Advise on procedures to hire temporary workers. Monitor temporary appointments for compliance with policy and procedures. Maintain recruitment records. Complete and maintain records for security background checks and driver's records. Coordinate and plan career or job fairs. Employee Records and Reporting: Maintain employee-related databases. Operate software to calculate statistics or prepare statistical reports. Review, collect and analyze data to prepare reports, and write/edit personnel procedures, processes and forms. Respond to subpoenas and requests for personnel files and employment records. Monitor human resource actions to meet documentation requirements. Review/analyze statistical reports for trends. Report findings to higher-level Human Resource analysts. Maintain/oversee the retention of employee-related files. Advise on the methods of processing personnel-related transactions through the state human resource information system. Work with other human resource staff, the state central payroll and budget sections to correct problems with employee position or payroll records. Identify areas of non-compliance with record keeping procedures. Develop system design documentation such as computer screen examples, form changes, or changes to training manuals. Collaborate with system users to compile and recommend current and long-term needs for changes to the state human resource information system. Analytical Support: Analyze work situations and advise supervisors and managers on communicating performance expectations. Give advice to supervisors relating to low-level grievance actions. Review files, laws, policies and collective bargaining agreements and prepare background reports for managers or higher-level analysts. Maintain grievance case files and other labor related databases; track, monitor and compile related data. Coordinate review of positions for overtime eligibility. Analyze jobs to write position descriptions. Audit jobs and recommend position allocation. Collect and distribute compensation data in support of collective bargaining. Respond to salary surveys from other jurisdictions; match descriptions of jobs to state job classes; compare and compile salary and benefit information. Analyze compensation data such as base compensation, composite benefit rates, differentials, premium and penalty pay, and paid time off. Maintain data base human resource system tables such as salary rates, classification titles, job evaluations and compensation factors. Calculate compensation rates using standardized compensation formulas. In addition, position provides professional support to Human Resources Managers, Human Resources Generalists, and DHS employees concerning Family Medical Leave, EEOC, and other human resources function compliance. WORKING CONDITIONS The person in this position works a professional workweek and the incumbent's flexibility to this work schedule is considered a condition of employment. It is understood that the hours of work may vary from day to day, week to week. The hiring manager will work with the incumbent to determine work schedule specifics. Occasional travel. You must have a valid driver's license and an acceptable driving record OR you must be able to provide an alternate method of transportation. ABOUT THE DEPARTMENT DHS is about people. We help Oregonians be independent, healthy, and safe. We protect children who are abused or neglected. We provide treatment services to people whose lives are damaged by alcohol and drugs. We serve seniors, people with disabilities, and people with mental illness. We help low-income people along the road to self-sufficiency with health coverage, job preparation, childcare and other supports. We provide leadership in public health services. Our services are delivered in the least restrictive setting and in partnership with communities. We are absolutely committed to ongoing innovation in the delivery of services, and we are committed to recruiting, developing and retaining dedicated employees. For a complete explanation of state employee benefits, visit our website at http://www.oregon.gov/DHS/jobs/salary.shtml PLEASE CONSIDER JOINING US! The Oregon Department of Human Services is committed to affirmative action, equal employment opportunity and workplace diversity. | |
