| Post Code: D703 | |
| Announcement Number: LEHS9508A | |
| Classification Number: C0860 | |
| Open: 10/28/2009 | |
| Close: 11/10/2009 | |
| Location: Salem | |
| Availability: Full Time | |
If you previously applied under announcement number LEHS9508 and qualified, you need not reapply. Your name will automatically be added to the list of qualified candidates for this recruitment. This employment opportunity is with Children, Adults and Families (CAF)/Self-Sufficiency Program, which is part of the Department of Human Services (DHS). There is one permanent full-time opening located at the Self-Sufficiency office in SOUTH SALEM. This position is represented by a union. This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur. Note: Please be aware that due to the economic downturn and subsequent state budget short-fall the Governor has ordered mandatory furloughs for employees. This position will be required to take furloughs in the biennium 2009-2011. QUALIFICATIONS A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, or a degree related to human services. OR Any combination of experience or education equivalent to three years experience coordinating or administering a human services related program. SUBMIT THE FOLLOWING State of Oregon Application Form PD100 and A cover letter that clearly addresses each of the following desired competencies listed below. If you do not respond to each of the desired competencies, you may not be offered an interview. Qualified applicants whose background most closely matches the desired competencies will be invited to interview.
You may e-mail, deliver, mail, or FAX your completed application. It must be received no later than the application deadline. E-Mail:
(Please include announcement number LEHS9508A in the subject line of the e-mail.)
Deliver/Mail:
Department of Human Services
Recruitment and Retention Unit
ATTENTION: Nora Leyva-Esquivel
500 Summer Street NE, E22
Salem OR 97301-1099
or
FAX your application to 503-378-2249
When faxing your application please include a cover sheet indicating number of pages sent.
Due to the high volume of incoming applications, we are unable to verify receipt of applications.
APPLICATION PROCESS Obtain application materials, job, and benefits information by doing one of the following:
If you need assistance to participate in the application process, you are encouraged to call 503-945-5698 (voice) or 503-945-6214 (TTY) between 8:00 a.m. and 5:00 p.m. (Pacific Time) Monday through Friday. Keep a copy of your application materials for your job interviews. DHS does not provide copies. Although faxing your application is an option, DHS is not responsible for materials that are illegible or missing as a result of FAX transmission errors or loss in the mail or e-mail. Due to the high volume of incoming applications, we are unable to verify receipt of applications. Pay on all announcements may change without notice. Notice of your application results will be sent to you by mail. Although agencies are not required to delay their selection process, you may request a review of your application results. This review request must be received in writing within 10 days from the date of the notice. Additional application information cannot be accepted. However, if the recruitment is still open you may submit a new application, which must be received in our office by the close date of the recruitment. If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the DHS, Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment. DUTIES AND RESPONSIBILITIES This position provides program support and assistance to Branch Manager and District Manager as needed. The primary purpose of this position is to provide coordination and liaison services to the multiple partners operating the JOBS program in the branch within the District. Major Duties Include: Program Review: Facilitate communications between CAF and program service providers, insuring processes are in place and functional and keeping CAF, provider and contractor staff informed of changes that may affect the program or communication processes. Informally and formally reviews program delivery to determine the Quality of services and function of procedures according to local plan(s). Completes data analysis on contract and support services costs and participation. Initiates informal corrective action discussion and planning. Coordinates with and assists Field Services Jobs Unit monitoring within the District. Data Collection, Reporting, and Analysis: Responsible for the collection of data on various aspects of program operations and the reporting of that data in defined formats by specific deadlines. This includes the development and refinement of spreadsheets to display data, and the collection and compilation of data from divergent sources, including PC TRACS, mainframe reports, manual reporting processes from the branch and contractor staff, and use of Dash Board data. Provide management with timely analysis of trends, performance issues and concerns reflected by the available data. Program Development: Responsible for the development and fine tuning of program components in District 3. Use program principles and component concepts developed by the Leadership and Planning groups, and coordinate and facilitate group processes with Branch, partner and community staff to assure that components meet the intent behind the original concept, and are in line with program principles. Establish and maintain collaborative working relationships with participant families, contractor staff, the general public, community resources, and other agency staff. Program Representation: Represent CAF in community settings, using current knowledge of all agency programs (JOBS, TANF, Food Stamps, Employment Related Day Care, Medicaid, OHP, etc.) to inform partners and community groups about programs and resources available to assist clients in achieving self-sufficiency, and keep them up to date on program changes. Interpret and explain the differing rules and standards for various programs and how employment and other changes in participant’s situation may affect eligibility. Maintain knowledge of agency performance measures and how these competing program demands are prioritized and how each may impact the others. Initially explore and develop contracted service resources and potential providers. Provide assessment and evaluation tools and analysis of data, to evaluate program components and make modifications as needed. Through community outreach and other efforts identify and /or develop resources to be used by staff and partners in meeting client’s needs. WORKING CONDITIONS The employee’s work is conducted in offices, participants’ homes, and other program sites, such as schools, partner agencies, etc. Work can require travel, including overnight and weekends. The employee will be expected to work a flexible schedule. Employee has contact with a range of people, including some exhibiting anger and frustration. Participants could be drug- or alcohol-affected and in need of treatment. You must have a valid driver's license and an acceptable driving record. If not, you must be able to provide an alternate method of transportation. ABOUT THE DEPARTMENT DHS is about people. We help Oregonians be independent, healthy, and safe. We protect children who are abused or neglected. We provide treatment services to people whose lives are damaged by alcohol and drugs. We serve seniors, people with disabilities, and people with mental illness. We help low-income people along the road to self-sufficiency with health coverage, job preparation, childcare and other supports. We provide leadership in public health services. Our services are delivered in the least restrictive setting and in partnership with communities. We are absolutely committed to ongoing innovation in the delivery of services, and we are committed to recruiting, developing and retaining dedicated employees. For a complete explanation of state employee benefits, visit our website at http://www.oregon.gov/DHS/jobs/salary.shtml PLEASE CONSIDER JOINING US! The Oregon Department of Human Services is committed to affirmative action, equal employment opportunity and workplace diversity. | |
