| Post Code: D702 | |
| Announcement Number: LEHS9718 | |
| Classification Number: X7002 | |
| Open: 10/27/2009 | |
| Close: 11/10/2009 | |
| Location: Salem | |
| Availability: Full Time | |
This employment opportunity is with Administrative Services, which is part of the Department of Human Services (DHS). There are two full-time openings located within the Office of Document Management Unit in Salem. These positions are Management Service and are not represented by a union. This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur. Please be aware that due to the economic downturn and subsequent state budget short-fall the Governor has ordered mandatory furloughs for employees. This position will be required to take furloughs in the biennium 2009-2011. QUALIFICATIONS Your resume must clearly indicate five years experience in lead work/supervision, staff-technical or professional-level work related to an electronic data management system. This experience must have included participation in the management of a program, section, or unit including one or more of the following areas: a) Development of program rules and policies, b) Development of long-and-short range goals and plans, c) Program evaluation or d) Budget preparation/management. A Bachelor's degree or courses in a field related to management such as Business or Public Administration; or a field related to a human service program may be substituted for up to three years of the human service experience. NOTE: This position requires flexible work hours including evenings and weekends. Typical shifts are 6:00 a.m. – 3:00 p.m.; 3:00 p.m. – 11:30 p.m.; 11:30 p.m. – 6:00 a.m.; and 11:30 p.m. – 8:00 a.m. The Office of Document Management has a 24-hour operational business need and may temporarily or permanently assign staff to shifts other than the typical shifts listed in this recruitment. As a condition of hire and continued employment, employees are required to work various shifts based on current business need. Additionally, employees are required to cover shifts on a temporary basis with short notice while co-workers are out of the office i.e. vacation, illness, etc. NOTE: Fingerprint-based criminal history and driving record checks will be done for applicants offered employment. Candidates must be cleared by the Criminal Justice Information System (CJIS) through a fingerprint-based criminal background check. TO APPLY: A completed DHS Management Service Application Form (located at the end of this announcement). Please do not submit the State of Oregon Application Form (PD100). AND A current resume. Your resume must clearly show that you meet the qualifications that are listed above AND A cover letter that clearly addresses each of the following desired competencies listed below. If you do not respond to each of the desired competencies, you may not be offered an interview. Qualified applicants whose background most closely matches the desired competencies will be invited to interview.
You email, deliver, mail or FAX your completed application. It must be received no later than the application deadline. E-Mail:
Please include announcement number LEHS9718 in the subject line of the e-mail.
Mail/Deliver to:
Department of Human Services
Recruitment and Retention Unit
ATTENTION: Jennifer Rogers
500 Summer Street NE, E22
Salem OR 97301-1099
Or
FAX your application to 503-378-2249
Due to the high volume of incoming applications, we are unable to verify receipt of applications.
APPLICATION PROCESS Obtain application materials, job, and benefits information by doing one of the following:
If you need assistance to participate in the application process, you are encouraged to call 503-945-5698 (voice) or 503-945-6214 (TTY) between 8:00 a.m. and 5:00 p.m. (Pacific Time) Monday through Friday. Keep a copy of your application materials for your job interviews. DHS does not provide copies. Although faxing your application is an option, DHS is not responsible for materials that are illegible or missing as a result of FAX transmission errors or loss in the mail or e-mail. Due to the high volume of incoming applications, we are unable to verify receipt of applications. Pay on all announcements may change without notice. Notice of your application results will be sent to you by mail. Although agencies are not required to delay their selection process, you may request a review of your application results. This review request must be received in writing within 10 days from the date of the notice. Additional application information cannot be accepted. However, if the recruitment is still open you may submit a new application, which must be received in our office by the close date of the recruitment. If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the DHS, Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment. DUTIES AND RESPONSIBILITIES The purpose of this position is to assist in the management of the day-to-day operations of the DHS Electronic Data Management System (EDMS) functions. This position plans, assigns, supports through coaching and mentoring and evaluates the work of staff. The person in this position establishes, maintains and trains employees on standard operating procedures, oversees and insures efficient business operations, evaluates information and data, compiles statistics and prepares and maintains a variety of reports, implements recommendations approved by ODM management. Major duties include: Monitor incoming workloads for all program areas served by ODM; Review urgent or emergency work requests, assign work to appropriate staff, clearly set and communicate priorities and expected completion dates to both staff and customers; Ensure staff has access to and are trained in DHS policies and procedures; Coordinate and participate in team meetings and produce and distribute accurate and timely minutes; Compile and evaluate statistical information, reports and other information relevant to ODM key business functions; Consistently analyze and make recommendations to ODM Managers and Administrator on revised work procedures that will further streamline business processes and reduce operating costs; Actively participate in a variety of projecting including but not limited to MMIS Replacement, Intranet and EDMS upgrade; and Ensure staffing levels and skill sets are consistently appropriate for the shift and current work loads. WORKING CONDITIONS This position requires flexible work hours including evenings and weekends. Typical shifts are 6:00 a.m. – 3:00 p.m.; 3:00 p.m. – 11:30 p.m.; 11:30 p.m. – 6:00 a.m.; and 11:30 p.m. – 8:00 a.m. The Office of Document Management has a 24-hour operational business need and may temporarily or permanently assign staff to shifts other than the typical shifts listed in this recruitment. As a condition of hire and continued employment, employees are required to work various shifts based on current business need. Additionally, employees are required to cover shifts on a temporary basis with short notice while co-workers are out of the office i.e. vacation, illness, etc. Regular attendance is an essential function required to meet the demands of this job and to provide necessary service. ABOUT THE DEPARTMENT DHS is about people. We help Oregonians be independent, healthy, and safe. We protect children who are abused or neglected. We provide treatment services to people whose lives are damaged by alcohol and drugs. We serve seniors, people with disabilities, and people with mental illness. We help low-income people along the road to self-sufficiency with health coverage, job preparation, childcare and other supports. We provide leadership in public health services. Our services are delivered in the least restrictive setting and in partnership with communities. We are absolutely committed to ongoing innovation in the delivery of services, and we are committed to recruiting, developing and retaining dedicated employees. For a complete explanation of state employee benefits, visit our website at http://www.oregon.gov/DHS/jobs/salary.shtml PLEASE CONSIDER JOINING US! The Oregon Department of Human Services is committed to affirmative action, equal employment opportunity and workplace diversity. DEPARTMENT OF HUMAN SERVICES
MANAGEMENT SERVICE APPLICATION FORM
APPLICANT NAME: MAILING ADDRESS: EMPLOYEE IDENTIFICATION NUMBER (required): OR HOME PHONE: WORK PHONE: E-MAIL: Helpful link for Veterans' Preference in Public Employment http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtml POSITIONS: PEMB/ EDMS Shift Operations Manager/LEHS9718 I understand that any oral or written statement that is false, fraudulent, or misleading in this material, or made in the course of any related employment process, whether made by me or by others at my request, will result in rejection of this material, denial of employment, or dismissal from state service if discovered after employment, and in many circumstances, prosecution for a crime. I certify that all statements contained herein are true and complete whether made by me or others at my request. I understand that I must prove that I am authorized to work in the United States if I am hired. I authorize the employing agency to verify the employment and education information provided in this material. I authorize my driving record to be checked if the position for which I am applying requires driving. I understand and agree to a pre-employment drug screening and a criminal history background check. APPLICANT SIGNATURE: DATE: RECRUITMENT TRACKING INFORMATION
PLEASE COMPLETE THE FOLLOWING INFORMATION:
Classification Number: __________________ Announcement Number: HOW DID YOU LEARN ABOUT THIS POSITION?
Newspaper (List Publication) State Jobs Page Employment Office State Agency website Other website (List website) Employee Referral Friend Other:
The State of Oregon has an Affirmative Action Policy. If you choose to provide this information, it will help us evaluate the effectiveness of our affirmative action programs. This will also be used for research and statistical purposes. Ethnic Background (check only one) (A) Asian or Pacific Islander: Persons having origins in any of the peoples of the Far East, Southeast Asia, the Indian subcontinent, or the Pacific Islands. This area includes, for example, China, Japan, Korea, the Philippine Islands and Samoa. (B) African American (not of Hispanic origin): Persons having origins in any of the black ethnic groups. (H) Hispanic: Persons having origins in any of the Mexican, Puerto Rican, Cuban, Central or South American or other Spanish cultures, regardless of ethnicity. (I) Native American or Alaskan Native: Persons having origins in any of the original peoples of North America, and who maintain cultural identification through tribal affiliation or community recognition. (W) Caucasian (not of Hispanic origin): Persons having origins in any of the original peoples of Europe, North Africa or the Middle East. Gender: MALE FEMALE Disabled: YES NO (Checking the “yes” box has no effect on an employer's obligation to provide reasonable accommodation under state and federal disability laws.) ATTENTION: Attach this page to your application materials, even if you do not provide the voluntary information. | |
