| Post Code: D702 | |
| Announcement Number: LEHS9763 | |
| Classification Number: C0108 | |
| Open: 11/12/2009 | |
| Close: 11/30/2009 | |
| Location: Salem | |
| Availability: Full Time | |
The state of Oregon is moving to an online application system, Oregon E-Recruit System (OERS). All branches of state government (Executive, Judicial, and Legislative) will be transitioning to this system from now until Spring 2010. During this transition all current employment opportunities can be found at www.oregonjobs.org. Please pay special attention to the Application Instructions in the announcement to ensure your application materials are submitted correctly. This employment opportunity is with Budget, Planning and Analysis (BPA)/Actuarial Services Unit, which is part of the Department of Human Services (DHS). There is one full-time opening located in Salem. This position is represented by a union. This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur. Please be aware that due to the economic downturn and subsequent state budget short-fall the Governor has ordered mandatory furloughs for employees. This position will be required to take furloughs in the biennium 2009-2011. QUALIFICATIONS Two years of experience as an administrative specialist or executive support specialist, which included administrative support for a project, program or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. One year of post secondary education may be substituted for up to one year of the experience. SUBMIT THE FOLLOWING State of Oregon Application Form PD100 AND A cover letter (no more than three pages in length) that clearly addresses each of the following desired competencies listed below. If you do not respond to each of the desired competencies, you may not be offered an interview. Qualified applicants whose background most closely matches the desired competencies will be invited to interview.
You may e-mail, deliver, mail or FAX your completed application. It must be received no later than the application deadline. E-Mail:
(Please include announcement number LEHS9763 in the subject line of the e-mail.)
Deliver/Mail:
Department of Human Services
Recruitment and Retention Unit
ATTENTION: Brett Marconeri
500 Summer Street NE, E22
Salem OR 97301-1099
OR
FAX your application to 503-378-2249
When faxing your application please include a cover sheet indicating number of pages sent.
Due to the high volume of incoming applications, we are unable to verify receipt of applications.
APPLICATION PROCESS Obtain application materials, job, and benefits information by doing one of the following:
If you need assistance to participate in the application process, you are encouraged to call 503-945-5698 (voice) or 503-945-6214 (TTY) between 8:00 a.m. and 5:00 p.m. (Pacific Time) Monday through Friday. Keep a copy of your application materials for your job interviews. DHS does not provide copies. Although faxing your application is an option, DHS is not responsible for materials that are illegible or missing as a result of FAX transmission errors or loss in the mail or e-mail. Due to the high volume of incoming applications, we are unable to verify receipt of applications. Pay on all announcements may change without notice. Notice of your application results will be sent to you by mail. Although agencies are not required to delay their selection process, you may request a review of your application results. This review request must be received in writing within 10 days from the date of the notice. Additional application information cannot be accepted. However, if the recruitment is still open you may submit a new application, which must be received in our office by the close date of the recruitment. If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the DHS, Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment. DUTIES AND RESPONSIBILITIES Provide direct confidential administrative and technical support to the Administrator for the Actuarial Services Unit (ASU), the Administrator of the Office of Forecasting, Research and Analysis (OFRA), and the Administrator for Budget, Planning & Analysis (BPA), as well as the staff in the units in ongoing administration of the units’ operations. Represent ASU, OFRA and BPA and acts on behalf of the ASU, OFRA and BPA Administrators when providing or receiving information, when scheduling and arranging appointments, meetings and conferences, and when performing special projects or assignments as assigned. Deal with sensitive issues which require confidentiality and the situations involved must be handled with tack and diplomacy. Other duties as assigned. WORKING CONDITIONS Office setting with significant use of computer and phone. Some overtime required. Conform to numerous short deadlines throughout the year. Requires working with a wide variety of people and situations, which may occasionally expose the employee to difficult situations requiring diplomacy. ABOUT THE DEPARTMENT DHS is about people. We help Oregonians be independent, healthy, and safe. We protect children who are abused or neglected. We provide treatment services to people whose lives are damaged by alcohol and drugs. We serve seniors, people with disabilities, and people with mental illness. We help low-income people along the road to self-sufficiency with health coverage, job preparation, childcare and other supports. We provide leadership in public health services. Our services are delivered in the least restrictive setting and in partnership with communities. We are absolutely committed to ongoing innovation in the delivery of services, and we are committed to recruiting, developing and retaining dedicated employees. For a complete explanation of state employee benefits, visit our website at http://www.oregon.gov/DHS/jobs/salary.shtml PLEASE CONSIDER JOINING US! The Oregon Department of Human Services is committed to affirmative action, equal employment opportunity and workplace diversity. | |
