| Post Code: D722 | |
| Announcement Number: LEHS9775 | |
| Classification Number: C0107 | |
| Open: 11/19/2009 | |
| Close: 11/30/2009 | |
| Location: Medford | |
| Availability: Full Time | |
DHS Employees Only
The State of Oregon is moving to an online application system, Oregon E-Recruit System. All branches of state government (Executive, Judicial, and Legislative) will be transitioning to this system from now until Spring 2010. During this transition all current employment opportunities can be found at www.oregonjobs.org. Please pay special attention to the Application Instructions in the announcement to ensure your application materials are submitted correctly. This employment opportunity is with Children, Adults and Families, which is part of the Department of Human Services (DHS). There is one full-time opening located with the child welfare in Medford. This position is represented by a union. This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur. Please be aware that due to the economic downturn and subsequent state budget short-fall the Governor has ordered mandatory furloughs for employees. This position will be required to take furloughs in the biennium 2009-2011. You must be a current employee (this includes regular status, trial service and limited duration employees) with the Department of Human Services to apply for this position. QUALIFICATIONS Three years of clerical/secretarial experience which included two years at a full performance level performing typing, word processing, or other generation of documents AND lead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the two years at the full performance level. NOTE: Preference may be given to candidates with Child Welfare Program experience. SUBMIT THE FOLLOWING State of Oregon Application Form PD100 AND A cover letter (not to exceed 3 pages) that clearly addresses each of the following desired competencies listed below. If you do not respond to each of the desired competencies, you may not be offered an interview. Qualified applicants whose background most closely matches the desired competencies will be invited to interview.
You may email, deliver, mail or FAX your completed application. It must be received no later than 5:00 p.m. on the application deadline. E-Mail:
Please include announcement number LEHS in the subject line of the e-mail.
Department of Human Services
Recruitment and Retention Unit
ATTENTION: Jennifer Rogers
500 Summer Street NE, E22
Salem OR 97301-1099
Or
FAX your application to 503-378-2249
When faxing your application please include a cover sheet indicating number of pages sent.
Due to the high volume of incoming applications, we are unable to verify receipt of applications.
APPLICATION PROCESS Obtain application materials, job, and benefits information by doing one of the following: Access the DHS website at http://www.oregon.gov/DHS/jobs Contact your local Oregon Employment Department office. If you need assistance to participate in the application process, you are encouraged to call 503-945-5698 (voice) or 503-945-6214 (TTY) between 8:00 a.m. and 5:00 p.m. (Pacific Time) Monday through Friday. Keep a copy of your application materials for your job interviews. DHS does not provide copies. Although faxing your application is an option, DHS is not responsible for materials that are illegible or missing as a result of FAX transmission errors or loss in the mail or e-mail. Due to the high volume of incoming applications, we are unable to verify receipt of applications. Pay on all announcements may change without notice. Notice of your application results will be sent to you by mail. Although agencies are not required to delay their selection process, you may request a review of your application results. This review request must be received in writing within 10 days from the date of the notice. Additional application information cannot be accepted. However, if the recruitment is still open you may submit a new application, which must be received in our office by the close date of the recruitment. If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the DHS, Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment. DUTIES AND RESPONSIBILITIES The primary responsibility of this position is to determine on a case-by-case basis the source of funds to be used in funding substitute care placements. The position requires detailed knowledge of eligibility factors for AFDC, Title XIX, as well as the special factors related to the Title IV-E Foster Care Program interface with TANF program. Activities will include: • Consulting with and advising casework staff of information needed to meet and/or determine Title IV-E eligibility. • Reviewing Self-Sufficiency computer eligibility screens to assist in eligibility determination. Notifying Self-Sufficiency of placements, which affect client's eligibility for their program. • Communicating with caretaker relatives regarding payment options. Notifying relatives of eligibility changes. Acting as liaison between relatives and Self-Sufficiency when transitioning payments. Notifying Central Office Accounting of these payments needed to be deducted from relative foster care. • Reviewing copies of legal documents to assess if the legal document contains language that indicates the child was removed from the parents' home because of "conditions contrary to his/her welfare" or that continued placement is in the best interest of the child, and language which stipulates that the court made "reasonable efforts" to prevent the necessity of placement. • If a child is disabled and qualifies for Title IV-E and may qualify for Supplemental Security Income (SSI), determine the amount of assistance each would provide and which payment would be of most cost benefit to the State. Consult with Child Benefit Unit and coordinate. • If an application of SSI has not been filed on behalf of the child, determine, based on the material in the case records, if this should be done and refer to Child Benefit Unit for processing an application. Consultation and coordination with CBU. • For children who are placed in foster care and who did not come out of a public assistance (AFDC) household, reconstruct the financial and social situation of the household to determine if the child would have been eligible for AFDC had an application on behalf of the child been done. This will include the following activities: • Reviewing of a financial application (if available) to determine income, resources, deprivation of support, age and relationships. • Query computer information systems to ascertain if the child or other family members of the household were recipients of non-AFDC financial assistance programs, food stamps or unemployment compensation. • Reviewing records and collecting information from social service staff regarding data they may have relative to the family's financial situation. • Provide training to social service staff on rules and procedures, which affect IV-E and IV-E determinations and SSA and SSI situations. Also provide interpretation for staff for Self-Sufficiency and SED screens. • Conduct eligibility reviews/determinations whenever a child's situation warrants it, but at a minimum of every twelve months on children whose foster care placement is funded by Title IV-E. Relative placements require review every six months. This requires a re-evaluation of the child's income and resources, educational and employment status, and a redetermination of the parent's situation relative to deprivation of support. This re-evaluation is done by sending inquiries to and/or interviewing social service caseworkers and performing activities as listed above. Maintains information tracking system regarding actions that will be needed in order to establish future eligibility or maintain current eligibility and advise caseworkers of any needed activity. An example of this includes notifying caseworkers prior to 180 days to obtain a court order on voluntary placements in order to continue the child's Title IV-E eligibility. WORKING CONDITIONS May include travel, some of which may be under hazardous conditions, due to inclement weather. Often works under timelines and stressful conditions. May need to work overtime or an adjusted schedule. Employee has contact with a range of people including some who exhibit anger and frustration, and maybe possibly drug or alcohol-affected and in need of treatment. The employee will be exposed to and need to deal with a range of emotionally charge issues, confronting where necessary. Job is fast paced with a high volume of client contact, computer data entry and other paperwork. ABOUT THE DEPARTMENT DHS is about people. We help Oregonians be independent, healthy, and safe. We protect children who are abused or neglected. We provide treatment services to people whose lives are damaged by alcohol and drugs. We serve seniors, people with disabilities, and people with mental illness. We help low-income people along the road to self-sufficiency with health coverage, job preparation, childcare and other supports. We provide leadership in public health services. Our services are delivered in the least restrictive setting and in partnership with communities. We are absolutely committed to ongoing innovation in the delivery of services, and we are committed to recruiting, developing and retaining dedicated employees. For a complete explanation of state employee benefits, visit our website at http://www.oregon.gov/DHS/jobs/salary.shtml PLEASE CONSIDER JOINING US! The Oregon Department of Human Services is committed to affirmative action, equal employment opportunity and workplace diversity. | |
