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Transfer Checklist - Receiving
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Article Content
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| Printable Transfer Checklist Form - Receiving (PDF) |
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Click Link for Printable Transfer Checklist - Receiving form (PDF)
This checklist is intended to guide the receiving supervisor in setting up an incoming employee with the appropriate systems, programs and familiarization with their new duties and work location.
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| Prior to First Day |
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Supervisor
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| | Deliver Transfer Letter to employee |
| | Notify Budget |
| | Obtain Supervisor's Working File from previous supervisor |
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HR Personnel Records
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| Personnel Action Form CD1518 |
| | Transfer Letter copy |
| | Issue New ID Card |
| ID Card Request Form CD672D |
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| Information Technology Services |
| | User Authorization Form for New Access |
| | Systems |
| | Programs |
| | Distribution Lists |
| | Other |
| | Telephone Set Up |
| | Communications Device Request CD1503 |
| | Secure ID Card (RSA Hard/Soft Token) |
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Accounting/Contracts/Purchasing
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| | New Expenditure Delegation CD1439 |
| | Request to Use Private Vehicle CD1404 |
| | SPOTS Card Application Form 75.55.02.F.4 |
| | Voyager Card CD1500 |
| | Contracts Signature Authority CD1482 |
| | ORPIN (DOC User Authorization Form) |
| | Zephyr (DOC User Authorization Form) |
| | OSPS (Financial Systems Security SFMA and OSPA Request Form) |
| | SFMA (Financial Systems Security SFMA and OSPA Request Form) |
| | DataMart/Hyperion(Financial Systems Security SFMA and OSPA Request Form) |
| | DAS Systems Security (Financial Systems Security SFMA and OSPA Request Form) |
| | Trust/Commissary System Access (DOC User Authorization Form) |
| | Treasury (Link) |
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DOC Property Issued by Supervisor
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| | Employee Assigned Property Tracking CD1489 |
| | DOC Photo ID |
| | Keys/Key Fob |
| | Key Chits/Card |
| | Cell Phone/Mobile Device/Chit |
| | Pager |
| | Laptop |
| | Memory Stick (Flash Drive) |
| | Cards |
| | Phone |
| | DAS Motor Pool |
| | Spots |
| | Voyager |
| | Secure ID Card (RSA Hard/Soft Token) |
| | Uniform and Equipment |
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| First Day |
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Office Orientation
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| | Introduction to Staff, Desk, Facility |
| | Access to Building |
| | Telephone Operation and Password |
| | Computer Log-on, Navigating |
| | Update iLearn Profile |
| | Parking |
| | Supplies |
| | Security Regulations |
| | Job Safety |
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| Job Duties |
| | Review Position Description and Expectations |
| | Work Schedule |
| | Leave Request |
| | Travel Reimbursement (policy 30.4.1) |
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| Specific to Facility/Institution/Position |
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