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| Post Code: D702 |
| Announcement Number: LECO0940 |
| Classification Number: X7004 |
| Open: 10/23/2009 |
| Close: 11/6/2009 |
| Location: Salem |
| Availability: Full Time |
PRINCIPAL EXECUTIVE/MANAGER C |
(Payroll and Benefits Manager)
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$4,039 - $5,957 MONTHLY
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GENERAL INFORMATION
This employment opportunity is with the Oregon Department of Corrections (DOC) General Services Division, Fiscal Services in the Payroll and Benefits Unit located in Salem. If you are hired, you will become part of the department's management team.
Applicants will be subject to a Computerized Criminal History and Motor Vehicles Division check as well as a thorough background investigation. Adverse background information may be grounds for disqualification.
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TO QUALIFY
Your PD100 application form will be reviewed to verify that you meet the qualifications stated in this section. To receive credit, your application form must clearly show that you have:
- five years of experience in supervision, staff-technical, or professional-level work related to Payroll.
This experience must have included at least one year of supervision and management of a program, section, or unit which included one or more of the following areas:
a) development of program rules and policies,
b) development of long- and short-range goals and plans,
c) program evaluation, or
d) budget preparation.
A Bachelor's degree or equivalent course work (144 quarter or 96 semester hours) in a field related to management such as Business or Public Administration, or a field directly related to the employing agency, may be substituted for up to three years of the required experience but will not substitute for the one year of specialized experience.
In the "Work History" section on your application, you must clearly describe your experience in each of the a), b), c), d) areas listed. Failure to provide this information may result in eliminating your application from further consideration.
To receive credit for related coursework, you must submit copies of transcripts along with your application.
If you meet the minimum qualifications above, see the TO APPLY section on how to apply.
DUTIES AND RESPONSIBILITIES
This position is responsible for effective management of the Payroll and Benefits Unit including supervision of staff, coordinator with various customers, producing various reports and assuring that necessary data is completed accurately and timely to meet scheduled deadlines. Major duties:
- Supervises employees of the Payroll and Benefits Unit which includes hiring and discipline, assigning and reviewing work, responding to grievances, authorizing leave time, keeping attendance records, monitoring and evaluating performance preparing annual performance evaluations, reviewing and updating position descriptions, assessing training needs and providing training and conducting informational and/or problem solving meetings. Includes promoting teamwork among staff;
- Participates in managers' meetings to keep informed of current policy and directions. Maintains expert knowledge of Fair Labor Standards Act, Wage and Hour Laws and Personnel and Labor Relations Rules by regularly reading informational materials, attending seminars, informational sessions and training classes. Participates in periodic meetings of the Oregon State Payroll System (OSPS) User Group and attends the OSPS Forums when they occur. Participates in various work groups/committees to accomplish such things as updating rules and procedures;
- Responsible for performing audits and reviews payroll records on a random sample basis. Periodically review and update payroll procedures for compliance with state and federal laws with DOC and DAS rules, procedures and policies and with union bargaining contracts;
- Respond to employee questions about payroll rules, policies and procedures. Coordinate with Human Resource Analysts concerning various payroll matter and with other government agencies concerning rules, policies, procedures and various other types of information. Coordinates with DAS State Payroll Unit staff to correct payroll system problems and to set up or change pay, leave or deduction codes;
- Review, analyze and recommend changes to the Department's Collective Bargaining Agreements as they relate to payroll issues. Prepare collective bargaining information related requests for the management and labor representatives. Recommend revisions to agency policies;
- Perform miscellaneous duties, as required, such as coordinating retroactive payments to employees as they occur, for union contract settlements and arbitration awards and provide payroll data reports as requested.
WORKING CONDITIONS
- Will be expected to share the mission, vision, and core values of the department;
- Requires being a role-model of pro-social behavior and having an attitude that conveys dignity and respect in the treatment of others;
- Must be able to acknowledge that everyone is capable of positive change;
- Majority of duties will be performed in an office environment with occasional in-state travel to field offices and institutions;
- Regular contact with confidential information;
- May encounter problems and pressures meeting deadlines; and
- Daily contact with inmates in an office enviornment.
BENEFITS
Discover all the benefits that are available to Department of Correction's employees such as medical, dental, life, and disability insurance coverage. Employees receive paid time off, retirement benefits and access to participation in the Oregon Savings Growth Plan.
TO APPLY
You must submit a State of Oregon application form (PD100), answers to the test questions below and college transcripts if applicable. If you have a disability and need an accommodation in the application process, contact the Department of Corrections at (877) 888-5234. You can get a state application form from any local State Employment Office or by the Internet: http://www.odocjobs.com
Upon hire, employees are required to complete the Department of Homeland Security Form I-9 confirming authorization to work in the United States.
THIS IS THE TEST
On a separate sheet (not to exceed two pages) describe your work experience (paid or unpaid) and training which relates to each question. Be sure that the jobs where you gained the experience that you describe in your answers are listed in the work history section of your application form. Your grade will be based on your answers. Answer each part of the questions separately. Number your answers to correspond with the questions. Attach the answer sheet to your application. Your application will not be accepted if it is incomplete. The selection process will consist of an evaluation of your experience and training and your answers to the questions.
- Describe your experience and training as it relates to Payroll.
- This position supervises Payroll employees who are responsible for processing payroll and benefits for Department of Corrections’ employees. Describe your experience in supervising technical or professional level staff that included responsibility for hiring, training, evaluating, and disciplining. Indicate the size of the staff, the functions they performed, and whether they were union represented
VETERANS PREFERENCE POINTS
 Veterans Preference Points are awarded to eligible veterans seeking employment with the Oregon Department of Corrections. Veterans must provide appropriate documentation to qualify for these additional preference points and must submit the documentation with each application. The DD215 must accompany the DD214 that was modified. Only DD214 Member Copy 4, Service Copy 2 and Service Copy 3 are accepted to verify character of service. Other copies will not be accepted and points will not be awarded.
Required documentation must include:
- a copy of the DD214/215 for the five (5) point preference; OR
- a copy of the DD214/215 and a public employment preference letter from the United States Department of Veterans’ Affairs for the ten (10) point preference.
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SUBMIT YOUR APPLICATION MATERIALS TO:
Department of Corrections
ATTN: Janelle Brown, Recruitment Analyst
1793 13th Street SE
Salem, Oregon 97302-2599
FAX: (503) 378-5449 or email odocjobs@doc.state.or.us
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Notice of results will be sent by mail. Although agencies are not required to delay their selection process, you may request a review of the results. Your request must be received within 10 days from the date of the notice. Additional information cannot be accepted. However, if the recruitment is still open, you may submit a new application, which must be received in our office by the close date.
Application materials must be received by 11:59 PM on the close date. Submit only the required materials. Reference letters, resumes or work examples should be kept for interviews. The Dept. of Corrections cannot be responsible for materials that are illegible or missing as a result of transmitting by FAX or which may be lost through the mail. We are unable to verify receipt of your application materials due to the volume of applications received daily. If you fax your application, please forward a hard copy by mail.
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KEEP A COPY OF YOUR APPLICATION FOR THE JOB INTERVIEW.
COPIES ARE NOT PROVIDED.
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