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| Post Code: D722 |
| Announcement Number: LECO0941 |
| Classification Number: C0103 |
| Open: 10/23/2009 |
| Close: 11/6/2009 |
| Location: Salem |
| Availability: Full Time |
OFFICE SPECIALIST 1 |
$2,255 - $2,976 MONTHLY
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GENERAL INFORMATION
This employment opportunity is with the Oregon Department of Corrections (DOC) General Services Division in the Purchasing and Contracts Unit located in Salem. This recruitment will be used to fill the current vacancy only.
Applicants will be subject to a Computerized Criminal History and Motor Vehicles Division check as well as a thorough background investigation. Adverse background information may be grounds for disqualification.
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TO QUALIFY
Your PD100 application form will be reviewed to verify that you meet the qualifications stated in this section. To receive credit, your application form must clearly show that you have:
- completion of courses or training in Office Technology; OR
- one year of general clerical experience which included typing, word processing, or other generation of documents; OR
- an equivalent combination of training and experience.
If you meet the minimum qualifications above, see the TO APPLY section below.
DUTIES AND RESPONSIBILITIES
The primary purpose of this position is to provide administrative and technical support to the Purchasing Manager and the Purchasing/Contracts Unit which includes processing daily order requests from all institutions and programs within DOC, maintaining purchasing files and documents and providing clerical support to the Purchasing/Contracts manager and buyers. Major duties:
- Reviews purchase requests for completeness and required information to begin purchasing process. Determine purchasing staff assignment based on commodity assignments and workload requirements. Routes purchase requests for approvals and maintain status reports. Maintain and archive purchasing files within established guidelines and requirements. Provide support to purchasers and contracts officers by faxing or mailing out documents to specified vendors. Assist vendors and contractors in obtaining bid documents. Ensure that all sealed or faxed bids are maintained as confidential until bid closing date and time;
- Provide clerical and general office support to Purchasing Agents;
- Provide informaiton and assistance concerning all aspects of the procurement process to a diverse set of customers and clients;
- Perform other related activities and special projects as assigned by Purcasing Manager such as information research and clerical support ot other Purchasing staff.
WORKING CONDITIONS
- Will be expected to share the mission, vision, and core values of the department;
- Requires being a role-model of pro-social behavior and having an attitude that conveys dignity and respect in the treatment of others;
- Must be able to acknowledge that everyone is capable of positive change;
- Work is performed within a security setting and in the presence of inmates; and
- Work is performed in a typical office environment with pressure due to problems and deadlines involved.
BENEFITS
Discover all the benefits that are available to Department of Correction's employees such as medical, dental, life, and disability insurance coverage. Employees receive paid time off, retirement benefits and access to participation in the Oregon Savings Growth Plan.
TO APPLY
You must submit a State of Oregon application form (PD100) and Support Services Skill Code Sheet. If you have a disability and need an accommodation in the application process, contact the Department of Corrections at (877) 888-5234. You can get a state application form from any local State Employment Office or by the Internet: http://www.odocjobs.com
Application materials must include:
a) One PD100 Application form; AND
b) Support Services Skill Code Sheet. Click on Icon to download form.  or 
Upon hire, employees are required to complete the Department of Homeland Security Form I-9 confirming authorization to work in the United States.
VETERANS PREFERENCE POINTS
 Veterans Preference Points are awarded to eligible veterans seeking employment with the Oregon Department of Corrections. Veterans must provide appropriate documentation to qualify for these additional preference points and must submit the documentation with each application. The DD215 must accompany the DD214 that was modified. Only DD214 Member Copy 4, Service Copy 2 and Service Copy 3 are accepted to verify character of service. Other copies will not be accepted and points will not be awarded.
Required documentation must include:
- a copy of the DD214/215 for the five (5) point preference; OR
- a copy of the DD214/215 and a public employment preference letter from the United States Department of Veterans’ Affairs for the ten (10) point preference.
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SUBMIT YOUR APPLICATION MATERIALS TO:
Department of Corrections
ATTN: Janelle Brown, Recruitment Analyst
1793 13th Street SE
Salem, Oregon 97302-2599
FAX: (503) 378-5449 or email odocjobs@doc.state.or.us |
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Notice of results will be sent by mail. Although agencies are not required to delay their selection process, you may request a review of the results. Your request must be received within 10 days from the date of the notice. Additional information cannot be accepted. However, if the recruitment is still open, you may submit a new application, which must be received in our office by the close date.
Application materials must be received by 11:59 PM on the close date. Submit only the required materials. Reference letters, resumes or work examples should be kept for interviews. The Dept. of Corrections cannot be responsible for materials that are illegible or missing as a result of transmitting by FAX or which may be lost through the mail. We are unable to verify receipt of your application materials due to the volume of applications received daily. If you fax your application, please forward a hard copy by mail.
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KEEP A COPY OF YOUR APPLICATION FOR THE JOB INTERVIEW.
COPIES ARE NOT PROVIDED.
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