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| Post Code: D702 |
| Announcement Number: LECO0943 |
| Classification Number: C0107 |
| Open: 12/1/2009 |
| Revised: 12/8/2009 (To Apply-This is the Test) |
| Close: 12/15/2009 |
| Location: Salem |
| Availability: Part Time |
ADMINISTRATIVE SPECIALIST 1 |
(Order of Supervision Specialist - Job Share)
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$1,424 - $1,955 MONTHLY
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GENERAL INFORMATION
This employment opportunity is with the Oregon Board of Parole and Post-Prison Supervision located in Salem. This is a job share position, working 20 hours per week.
Due to budgetary shortfalls, the person appointed to this position may be required to take unpaid furlough days between September 1, 2009 and June 30, 2011.
Applicants will be subject to a Computerized Criminal History and Motor Vehicles Division check as well as a thorough background investigation. Adverse background information may be grounds for disqualification.
The state of Oregon is moving to an online application system, Oregon E-Recruit System (OERS). All branches of state government (Executive, Judicial, and Legislative) will be transitioning to this system from now until Spring 2010. During this transition, all current employment opportunities can be found at www.oregonjobs.org. Please pay special attention to the Application Instructions in the announcement to ensure your application materials are submitted correctly.
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The Board of Parole and Post-Prison Supervision works in partnership with the Department of Corrections, local supervisory authorities and other public safety partners to protect the public and reduce the risk of repeat criminal behavior. The Board imposes prison terms and makes release decisions on offenders whose criminal conduct occurred prior to November 1, 1989; sets conditions of supervision for all offenders being released from prison; imposes sanctions for violations of supervision; and determines whether discharge from parole supervision is compatible with public safety. The Board’s decisions are based on applicable laws, victims’ interests, public safety and the recognized principles of offender behavioral change. This position works as a member of a team of 15 staff dedicated to improving public safety. The team is composed of three full-time Board members, an executive director and 11 staff members. |
TO QUALIFY
Your PD100 application form will be reviewed to verify that you meet the qualifications stated in this section. To receive credit, your application form must clearly show that you have:
- have three years of clerical/secretarial experience which included two years at a full performance level performing typing, word processing, or other generation of documents and lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.
No substitution will be made for the two years at the full performance level.
Preference will be given to applicants with a current LEDS certification.
If you meet the minimum qualifications above, see THIS IS THE TEST.
DUTIES AND RESPONSIBILITIES
The purpose of this position is to perform a wide range of duties that require expertise in areas of having the ability to hand-calculate highly technical sentence expiration dates on all offenders released from the Oregon Department of Corrections institutions as well as county jail releases. Major duties:
- Review/approve release planning form documents for accuracy and completeness, process Orders of Supervision, scrutinize the final orders for completeness and accurate information; make sure the Orders of Supervision are transmitted properly to the AS400 to ensure that county supervisory offices can print their own orders; return electronic release planning forms to release counselors or county officers to allow them to update offender's release information;
- Hand-calculate Post-Prison Supervision expiration dates and/or minimum periods of supervision dates on all Orders of Supervision, verifying compliance with OAR 253-05-002 (1-5). Answer questions regarding technical calculations of supervision expiration dates and minimum periods of supervision dates, conditions of supervision and Board of Parole & Post-Prison Supervision rules and procedures from parole officers and their clerical staff, members of the public, victims and their family members, offenders and their families, other state agencies and local supervisory authority agencies;
- Process, print and fax corrections made to Orders of Supervision Conditions (amended Orders of Supervision) when previous errors are found or when changing previous conditions of release;
- Pre-screen release planning forms for complete information. Log receipt of plans into PBMIS. Note previously designated as predatory. Flag and print sex offender assessments from the AS400 as needed, Note local control cases, printing face sheets and/or BAFs as needed. Place plans in Board member's office in chronological date order. Identify and match duplicate plans to originals as received. Telephone release counselors and request release planning form packets if they have not been received by the Board at least 30 days prior to the offender's release date; and
- Notify Chiefs of Police and Sheriff of the county if a sex offender as defined in ORS 181.594 is going to reside in their respective city or county and their special conditions of supervision prior to the release on parole or post-prison supervision from a Department of Corrections institution.
WORKING CONDITIONS
- Share the mission, vision, and core values of the Board;
- Serve as a role-model of pro-social behavior and have an attitude that conveys dignity and respect in the treatment of others;
- Requires direct and indirect contact with inmates and offenders;
- May require working beyond twenty (20) hours a week;
- May require working evenings and/or weekends;
- May require occasional travel throughout the State, sometimes overnight;
- Work is performed in an office setting with prolonged sitting at a computer, frequent, prolonged telephone usage, researching manuals and writing various documents.
Have a valid driver's license and good driving record or an acceptable alternate means of transportation.
BENEFITS
Discover all the benefits that are available to Board of Parole and Post-Prison Supervision's employees such as medical, dental, life, and disability insurance coverage. Employees receive paid time off, retirement benefits and access to participation in the Oregon Savings Growth Plan.
TO APPLY
You must submit a State of Oregon application form (PD100) and answers to the test questions below. If you have a disability and need an accommodation in the application process, contact the Department of Corrections at (877) 888-5234. You can get a state application form from any local State Employment Office or by the Internet: http://www.odocjobs.com
Upon hire, employees are required to complete the Department of Homeland Security Form I-9 confirming authorization to work in the United States.
THIS IS THE TEST
Attach a cover letter (not to exceed two pages, single-spaced in 12-pt type) with your answers in which you describe your work experience (paid or unpaid) and training which relates to each question. Be sure that the jobs where you gained the experience that you describe in your answers are listed in the work history section of your application form. Answer and each question separately and number your answers to correspond with the question. Your application will not be accepted if it is incomplete.
Evaluation of your experience and training and your answers to the following questions will identify which applicants will be invited for interviews.
1. The person in this position represents the Board of Parole and Post-Prison Supervision to a variety of stakeholders in the public safety system. Describe your education, training and experience that has prepared you for this position. Be specific and describe any experience you may have in criminal justice, LEDS, PBMIS and/or Board Warrants.
VETERANS PREFERENCE POINTS
 Veterans Preference Points are awarded to eligible veterans seeking employment with the Oregon Department of Corrections. Veterans must provide appropriate documentation to qualify for these additional preference points and must submit the documentation with each application. The DD215 must accompany the DD214 that was modified. Only DD214 Member Copy 4, Service Copy 2 and Service Copy 3 are accepted to verify character of service. Other copies will not be accepted and points will not be awarded.
Required documentation must include:
- a copy of the DD214/215 for the five (5) point preference; OR
- a copy of the DD214/215 and a public employment preference letter from the United States Department of Veterans’ Affairs for the ten (10) point preference.
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SUBMIT YOUR APPLICATION MATERIALS TO:
Department of Corrections
ATTN: Janelle Brown, Recruitment Analyst
1793 13th Street SE
Salem, Oregon 97302-2599
FAX: (503) 378-5449 or email odocjobs@doc.state.or.us |
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Notice of results will be sent by mail. Although agencies are not required to delay their selection process, you may request a review of the results. Your request must be received within 10 days from the date of the notice. Additional information cannot be accepted. However, if the recruitment is still open, you may submit a new application, which must be received in our office by the close date.
Application materials must be received by 11:59 PM on the close date. Submit only the required materials. Reference letters, resumes or work examples should be kept for interviews. The Dept. of Corrections cannot be responsible for materials that are illegible or missing as a result of transmitting by FAX or which may be lost through the mail. We are unable to verify receipt of your application materials due to the volume of applications received daily. If you fax your application, please forward a hard copy by mail.
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KEEP A COPY OF YOUR APPLICATION FOR THE JOB INTERVIEW.
COPIES ARE NOT PROVIDED.
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| The Board of Parole and Post-Prison Supervision is an equal opportunity, affirmative action employer, committed to selecting, training, supporting and empowering a competent and diverse workforce. |
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