GENERAL INFORMATION
This position is with the Criminal Justice Division of the Oregon Department of Justice, located in Salem, Oregon. The Criminal Justice Division is a law enforcement agency that conducts state-wide investigations and prosecutions concerning a broad array of criminal activity, and specializes in organized crime and aggravated murder cases. The Division also operates the State’s Criminal Intelligence Unit. This recruitment will be used to establish a list of qualified applicants for one of our legal secretary positions and will be used to fill the current vacancy only.
Because of the sensitivity of this position, final applicants will be subject to a Computerized Criminal History, Driver and Motor Vehicle Services check, as well as an extremely thorough background investigation. Adverse background data may be grounds for immediate disqualification.
If you are a H.I.R.E. applicant and you are interested in applying for this position, you must submit your State of Oregon application form (PD100) and responses to the exam questions, if applicable, by the close date of this announcement to the address indicated in the HOW TO APPLY section.
TO QUALIFY
Your PD100 application form will be reviewed to verify that you meet the minimum qualifications stated in this section. To receive credit, your application form must clearly show that you have:
Two years of clerical/secretarial experience which included at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records or researching legal information). Experience must include proficiency in word processing software.
College coursework or training in Office Technology that included courses in legal terminology and legal office procedures may substitute for up to one year of the general clerical/secretarial experience (1 year = 40 quarter hours/30 semester hours).
To receive credit for a degree or coursework in a related field, you must submit a photocopy of your transcripts.
IF YOU QUALIFY, SEE TEST section of this announcement.
DUTIES AND RESPONSIBILITIES
Legal Secretaries provide a wide variety of legal support to department prosecutors and special agents.
Duties of this position include but are not limited to: drafting and editing of legal documents and law enforcement reports, transcription of witness interviews, discovery, opening and maintaining files, calendaring matters, coordinating trial and witness schedules, preparing subpoenas, frequent phone contact with law enforcement and citizenry, research, making travel arrangements, and assisting in the organization of law enforcement training. Candidates must demonstrate proficiency in word processing software. Candidates should also be able to work with sensitive, sometimes difficult subject matter, including graphic criminal evidence.
WORKING CONDITIONS
Must be able to meet deadlines with short notice, which may require some evening or weekend work.
Must be able to multi-task.
There is an open office environment with noise from telephones, foot traffic, printers, phone conversations, and office equipment.
Must maintain confidentiality with sensitive case information.
Must be able to operate various computer programs, including Microsoft Word.
Must be able to deal with citizens who may be irate and hostile.
Must be able to work within a law enforcement environment where graphic criminal activity is openly discussed.
Must be able to lift boxes of supplies and move from one location to another.
Must possess a valid driver's license and maintain a good driving record.
THIS IS THE TEST
YOU MUST ANSWER THE FOLLOWING QUESTIONS. FOLLOW THESE INSTRUCTIONS CAREFULLY. Your application will not be accepted if your answers to the following questions are incomplete. Use a separate sheet of paper. Write down any work experience (paid or unpaid) and training that you have which is related to each question. Limit your answer to no more than two (1) page per question. Be sure that the jobs where you gained the experience you describe in your answers are listed in the Work History section of your application form. Your grade will be based on your answers. If there are several parts to a question, answer each part separately. Number your answers to agree with the question. Attach the answer sheet to your application.
- Give specific examples of your experience in the following four areas: a) setting priorities, b) managing multiple assignments and deadlines c) working independently, and d) providing excellent customer service. In you answer, include specific work examples that indicate the methods and skills you applied in each area.
- This position also requires exceptional skills in working with a wide variety of persons. Please describe your experience interacting with co-workers and customers. Give two specific examples of your ability to work with “difficult” people, and describe each outcome.
HOW TO APPLY
COMPLETE a State of Oregon Employment application (form PD100) and any required supplements. Copies of applications, supplements and job announcements can be obtained from:
a. the State's Jobs Page at www.oregonjobs.org
b. local Oregon Employment Department field offices
c. most state agency personnel offices, or
d. kiosk sites that are strategically located in public places (such as malls, libraries, grocery stores, etc.) throughout the state. Local Employment Department offices can advise kiosk locations.
If you have a disability and need an alternate format in order to complete the application process, you may call the Department of Justice at (503) 378-5555. The Department of Justice Human Resource staff gladly accepts calls from hearing impaired applicants through Oregon Telecommunications Relay Service (OTRS) 1-800-735-2900 (TTY/VCO).
Mail, deliver or fax the complete application materials to:
Oregon Department of Justice
Human Resources Section
Mailing address:
1162 Court St. NE
Salem, OR 97301-4096
FAX (503) 373-0367
SUBMIT only the required materials. Reference letters or work examples should be kept for interviews.
KEEP a copy of your application for job interviews. COPIES ARE NOT PROVIDED.
The pay on all announcements may change without notice.
THE OREGON DEPARTMENT OF JUSTICE IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER
COMMITTED TO WORK FORCE DIVERSITY
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