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Businesses must file W-2 and 1099 information electronically
SALEM—The deadline to file wage and income information returns—Forms W-2 and 1099—with the Oregon Department of Revenue is March 31, 2012.
Effective last year, if you issue employees a W-2 you must also submit the information to DOR electronically. This is true even if you aren't required to file them with the Social Security Administration electronically.
Businesses that issue 250 or more of certain Forms 1099 must also submit them directly to the DOR. Next year, that number drops to 100 or more.
The department is providing a new filing system for small businesses to manually enter W-2 information so they can meet the requirement. It's called iWire Direct, it's free, and doesn't require new software. It'll be available the first part of March 2012.
"Since the new system won't be in place until we near the deadline, we're extending the due date for small businesses if they have only a small number of W-2s to report," said JoLene Swint, Payroll and Withholding Manager for the Department of Revenue.
If the business uses iWire Direct, they may file by May 31, 2012 without penalty. The due date remains unchanged for other businesses.
All W-2 and 1099 wage reports must still be issued to recipients by January 31 of each year.
For updates about iWire and iWire Direct, business owners or their bookkeepers should visit DOR's website.You can also sign up for the latest payroll tax information by subscribing to Payrolltax-News.
On our website, you can download forms, check the status of your refund or make tax payments, or call 1-800-356-4222 toll-free from an Oregon prefix; 503-378-4988 in Salem and outside Oregon; or e-mail us. For TTY (hearing or speech impaired), call 1-800-886-7204.
Due to the amount of calls we receive during tax season, you may experience extended waiting times.