GENERAL INFORMATION
- Department of State Lands is currently recruiting for one (1) full-time, PERMANENT position located in Salem.
- This recruitment will be used to establish a list of qualified candidates and will be used to fill this vacancy only.
- The employee in this position is represented by The American Federation of State, County and Municipal Employees Union (AFSCME).
- Applicants offered employment will be subject to a fingerprint based criminal history check. Adverse background data may be grounds for immediate disqualification. The circumstances involved in the conviction will be considered. All information obtained in this process will remain confidential.
- H.I.R.E. system participants are encouraged to apply. You must follow the instructions in the "HOW TO APPLY" section of this announcement.
ABOUT THE DEPARTMENT
The Department of State Lands (DSL) is the administrative arm of the State Land Board. The mission of DSL is to serve the public in two ways: First, "to ensure a legacy for Oregonians and their public schools through sound stewardship of lands, wetlands, waterways, unclaimed property, estates and the Common School Fund". Second, DSL is responsible for safeguarding the state's waterways and wetlands through management of the state removal-fill program and wetlands management program and for managing the trust property programs.
BENEFITS
The State of Oregon provides a generous benefits package that includes a variety of medical and dental plans covering employees and dependents; life insurance plans for all family members; long- and short-term disability plans; retirement benefits; an optional deferred compensation program offering a wide variety of investment options; paid leaves include vacation leave, personal leave; sick leave and nine paid holidays.
TO QUALIFY
Your PD100 application will be reviewed to verify that you meet the qualifications stated in this section. To receive credit, your application form must show that you have:
- Two years of technical support accounting experience. One year of the experience must include the calculation, recording, and maintenance of routine accounting information; OR
- At least 36 quarter (24 semester) credit hours from an accredited college, university, or vocational-technical school that includes 9 quarter (6 semester) hours in accounting.
Training or experience must include operating a ten-key calculator by touch and using a computer to enter, update, or retrieve information.
NOTE: To receive credit for required courses, submit a photocopy of transcripts.
IF YOU QUALIFY, see TEST section of this announcement
DUTIES AND RESPONSIBILITIES
This position will provide entry-level assistance with accounting of the highly complex agency accounting system, including accounts payable and timesheet entry. This position works with a highly complex financial system consisting of numerous revenue streams with corresponding expense accounts, a $60 million biennial budget, and a statewide financial impact to school districts. The position will also assist in the grants reporting process.
MAJOR DUTIES INCLUDE
- Processes invoices for payment; matches purchase documents to appropriate invoices; compares items/services received with items/services invoiced and resolves discrepancies; reviews and applies payment terms and conditions from invoices, price agreements, and contracts; verifies signatures against listing of employees authorized to approve expenditures; verifies account class against description of expenditure category; verifies grant information; locates and provides documents for cross referencing; and provides audit trail. Ensures invoices are paid timely.
- Inputs transactions into the SFMA (Statewide Financial Management Application) making decisions regarding payment due dates, service dates, contract periods, appropriation biennium, vendor addresses and invoice numbers, transaction codes, accounting structures and payment amounts, and expenditure account classes. Scans documents to substantiate the payments into the imaged documents files for release by the manager.
- Reconciles monthly vendor statements to vendor payment files and identifies unpaid invoices and vendor posting errors; contacts vendor to request corrections or copies of missing, unpaid invoices; and identifies employees or units who made purchases for signatures and information on unpaid invoices.
WORKING CONDITIONS
Works a professional workweek in an office environment.
Daily use of computer terminal and calculator.
Must work independently with a high level of professionalism and integrity in financial oversight.
THIS IS THE TEST
Use a separate sheet of paper. Write down any work experience (paid or unpaid) and training that you have which is related to each question. Limit your answer to each question to no more than two (2) pages. Be sure that the jobs where you gained the experience you describe in your answers are listed in the Work History section of your application form. Your grade will be based upon your answers.
If there are several parts to a question, answer each part separately. Number your answers to agree with the question. Attach the answer sheet to your application. Your application will not be accepted if it is incomplete.
YOU MUST ANSWER THE FOLLOWING QUESTIONS:
- Please describe your experience performing Accounts Payable duties. Include in your response any computer systems or accounting programs used.
- Please describe any experience that you have had with reporting or accounting for Federal or Other Fund grants.
NOTE: In the event there is a small applicant pool, all qualified applicants will receive a code of "QLF" (Qualified) and will be contacted for an interview.
HOW TO APPLY:
COMPLETE a State of Oregon employment application (Form PD100) and any required supplements. Copies of applications, supplements and job announcements can be obtained from:
- The State of Oregon Job Page at: www.oregonjobs.org
- Local Oregon Employment Department field offices, or
- Most state agency human resource offices, including the Department of State Lands, Human Resource Office, 775 Summer St NE, Suite 100, Salem OR 97301.
If you have a disability and need an alternative format in order to complete the employment process, you may call Department of State Lands, Human Resources Section at (503) 986-5223.
YOUR APPLICATION MUST BE RECEIVED BY 5:00 PM ON THE CLOSING DATE. Due to the volume of applications received, the Department will not verify the receipt of faxed, mailed, or e-mailed applications. The Department cannot be responsible for material that is illegible or missing as a result of transmitting by fax or e-mail or lost/delayed through the mail.
Mail or deliver your completed application materials to:
Department of State Lands
Attn: Human Resources
775 Summer St NE, Suite 100
Salem, OR 97301-1279.
If necessary, you may fax to (503) 378-4844.
The Department is not responsible for material that is illegible or missing as a result of transmitting by fax or which may be lost through mail. KEEP A COPY OF YOUR APPLICATION FOR JOB INTERVIEWS.
THE DEPARTMENT OF STATE LANDS IS AN EQUAL OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER COMMITTED TO A DIVERSE WORKFORCE
ODSLS
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