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Coordinator Resources
If you are coordinating your office's Charitable Fund Drive, this section is for you!

Whether you are an Agency Coordinator, responsible for coordinating the campaign for your entire agency, or a Site Coordinator, responsible for the campaign at your office, this site is packed with resources to assist you with your Fund Drive activities.

CAMPAIGN DATES

State Agencies: Sept. 1 - Oct. 31 / Universities: Oct. 15 - Jan. 31

Each Site Coordinator is encouraged to set a two-week timeframe for the active campaign period in their worksite.

                               

GET TRAINED, GET CONNECTED:

The 2018 Charitable Fund Drive is in the planning stages, and it only works with the help of State employees volunteering to bring it to your co-workers. Serve as a Fund Drive Coordinator -- we'll show you how!  Once you've been tapped as a Coordinator, you can sign up for in person trainings (July / August), or use our online training recording:

Recorded webinar session - MP4 format; may take few minutes to download
 
We will also offer individual webinar sessions if you're not able to attend an in-person or group webinar training.  Email oregoncfd@earthshare-oregon.org to learn more!
 
Want to know who is overseeing the Charitable Fund Drive for your agency? Call the CMO Team at 503-223-9015 to see who has volunteered to lead your agency in the Agency Coordinator role.
 
CAMPAIGNING AND EVENTS
Want to set up a presentation or tabling event to help promote the campaign and connect co-workers to the participating organizations? Call the Campaign Management Organization (CMO) Team at 503-223-9015; the CMO can make contact with the funds and federations to schedule the event.

Guidelines for a successful campaign (52K .pdf)                                        
Tips for NEW Fund Drive Coordinators (67K .pdf)                                        
2017 Coordinator's Manual (pdf)                                        
Campaign Schedule - sample planning and campaign calendar (75K .pdf)
Examples of fun events (61K .pdf)

                                     

ONLINE PLEDGING
What do I need to do, as the Coordinator, with the online system? Here are instructions for processing cash and check gifts and information on how to see the activity that has taken place in your area.

Website Tools for Site and Agency Coordinators (852K .pdf)


 

SAMPLE MATERIALS 
Not sure about what to say in a letter or email to your co-workers announcing the campaign, recruiting volunteers, or announcing management support for the Fund Drive? We have samples to get you started. Right-click and choose "save as" to transfer these files to your own computer.

Letters and e-mails announcing themed events, campaign progress: (232K MS Word .doc)
Intranet / employee newsletter articles (25K MS Word .doc)
Poster (pdf, 11"X17" size)                                   
Fund Drive "icons in Oregon" artwork (please right-click and choose "Save Target As")
Individual charity focus icons (animals, environment, families, equity, health, housing, arts)
Card for donors giving in honor or memory of another person (pdf, 4 cards to a page)
                                      
RULES AND REGULATIONS
Questions about the rules and regulations governing the campaign and your activities? We have answers to common questions.
Rules and regulations (96K .pdf)

 
If you have questions or need help that you don't find here, call the Campaign Management Team at 503-223-9015 or e-mail us at oregoncfd@earthshare-oregon.org.

 
Thank you for playing the vital role of bringing the Charitable Fund Drive to your co-workers. We deeply appreciate your efforts.
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