Annual Chiropractic Assistant License Renewal - Updated February 26, 2018

Changes taking effect this year:

1. The OBCE is transitioning to a birth month renewal system this June/July (2018).  
2. CAs will receive an email only, telling them it is time to renew June 1.  No paper notice will be sent.
3. Renewal will be online.
4. Once a certificate is renewed, the new expiration dates will be the last day of the CAs birth month. 

Renewal is a multi-part process. Continuing education must be completed (unless you are exempt), the Healthcare Workforce Survey must be completed, and the renewal questions and payment must be completed online. 

RENEWAL PERIOD. THIS year, your renewal period is during the months of June and July.  You will be notified BY EMAIL (only) that it is time to renew.  Make sure the email you have on file with the OBCE is your preferred email. Your CE, survey, and online renewal must be complete by July 31, or a late fee will be assessed.

FEE. The renewal fee you pay this coming June/July will be pro-rated to transition to the birth month renewal system.  The following chart shows what your fee will be based on your birth month. 

If your birth month is:​​ ​In June/July 2018 you will pay:
January, February, March or April ​$ 25
May, June, July or August ​$ 50
September, October, November or December ​$ 75
    
CONTINUING EDUCATION. A CA's annual continuing education requirement is six (6) hours. Continuing education should be completed within the 12 months immediately prior to renewal. 

CAs who initially licensed between March 1 and May 31 of 2018 are exempt from the six hours CE requirement; and  the renewal notice will reflect this exemption.  However, this does not exempt the CA from completing the renewal form online, or making payment, or completing the Healthcare Workforce Survey. This is the last year this will be an exemption.

Board mandated CE - 2 hours Vitals for "new" CAs.  If you have not taken the one-time Vitals training, and this is your second CA renewal, these hours are due this year by July 31.  If you completed vitals training with your 12 hours "initial training" did you send your proof to the Board? If so, you have met the requirement. If not, send it now to comply.

The vitals CE must include some didactic/lecture and 20 documented checks of each of the following: blood pressure, body temperature, pulse, and respiration. A minimum of 10 people must be tested (i.e. a variety of people broadens the skill). For the purposes of the training, staff may act as the patient. Submit the log to the OBCE.

The CA's supervising DC is responsible to verify by signature the successful completion of the two hours vitals training and the 20 practical checks.  Use this PRESCRIBED FORM to record and certify completion of the CE and vitals checks.  Alternatively, if a CA attends a board-approved VITALS class, the instructor, or course representative will be verifying the lecture and/or the hands-on exercises. Submit the log to the OBCE.

For all CE activity always get documentation verifying that you attended/completed each CE activity from the course sponsor of the program, or vendor.  The proof should include # of hours completed, date completed, topic, and vendor and/or instructor. 

OHA HEALTHCARE WORKFORCE Survey. Pursuant to ORS 676.410 ALL Oregon licensees (DCs and CAs) must complete the Workforce survey prior to renewing their Oregon license or certificate.  The survey will become part of the online renewal process ("under construction" right now). You must provide accurate information including your name, certificate number and practice location.

As stated by law, this questionnaire will be required at each annual renewal, or until such time as the law changes.  For now, the survey may be accessed through this temporary link (it will be removed by June 1).


RENEWAL.  The OBCE will send a "time to renew" email to the email address on file for each CA. If an email is not provided the CA will be contacted to provide one. If you are reading this, and you do not believe the OBCE has an email for your, send it to kelly.beringer@oregon.gov 

The OBCE's email will provide a link to the NEW online renewal website for CAs.  To log in, you will type in your last name and your four digit CA certificate number. Follow the instructions, complete the survey, update your contact information, practice locations, answer the renewal questions, and submit your payment.

GRACE PERIOD.  There is a a 30-day grace period immediately following the July 31 expiration date. During the 30 days, the chiropractic assistant is able to continue to practice, BUT the late fee is incurred.  Any chiropractic assistant who has not renewed by September 1st must cease practice. 

LATE RENEWAL.  A certificate that is not renewed requires the following:
 1. online renewal with payment of annual renewal fee, and late fee
 2. completion of Healthcare Workforce survey, 
 3. completion, and submission, of proof of CE (including any board mandates, if required)
 
After 12 months having failed to renew, a chiropractic assistant will need to re-apply for certification by meeting the provisions of OAR 811-010-0110 sections (2) and (3).

PAYMENT. The online renewal application will accept VISA or MasterCard debit/credit cards.

If you have any questions about CA renewal call Kelly at 503-373-1573, or email kelly.beringer@oregon.gov
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