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Oregon organic cost share reimbursement program
Program overview
USDA Organic logo  
The National Organic Certification Cost Share Program (NOCCSP) provides cost share assistance to organic growers/producers, processors and handlers who have received USDA organic certification from USDA accredited certifiers.

Authorized by the 2014 Farm Bill, the NOCCSP funds have been made availalbe from USDA to applicant states.  The Oregon Department of Agriculture has been allocated $476,190 in reimbursement funds for the period of October 1, 2013 to September 30, 2014.

The NOP currently recognizes four categories of certification:  crops, wild crops, livestock and processing/handling.

Eligible operations will be reimbursed up to 75 percent of their organic certification costs, not to exceed $750 per certification or category of certification per year.

How to apply for reimbursement
To apply for reimbursement applicants must:
  • ​Be an organic operation in Oregon that has become newly certified or incurred costs to renew organic certificaiton on or between October 1, 2013 and September 30, 2014
  • Possess current USDA organic certification.  Operations with suspended or revoked certifications are ineligible for reimbursement.
  • Submit a completed Organic Cost Share Reimbursement Application​ form
  • Submit an organic certificate with date, certification number and name of certifier
  • Submit an itemized invoice detailing certification costs
  • In addition, if you are a first time applicant or newly certified operation, you must submit a W-9 form​
  • Applications must be postmarked no later than October 31, 2014.  Incomplete applications will be returned.

Reimbursements wil be made on a first-come, first serve basis until all funds have been disbursed.

For specific questions related to applying for organic certification reimbursements, check our Frequently Asked Questions below.

Frequently Asked Questions
Eligibility Questions​ ​
Q.​ This is the first year my farm/opeation will be organic certified and I've already paid fees for my certification, but have not had my inspection yet.  Can I apply for reimbursement?
​A. ​No, you must wait until your certificaiton process in completed and you have proof of your certification from your certifier.
​Q. My farm/operation is being re-certified this year.  When can I apply for reimbursement?
A.​ ​You may apply for reimbursement once per year for all certification expenses incurred on or before October 1, 2013 and September 30, 2014 or once you are eligible for the maximum reimbursement.
​Q. ​Can I apply for reimbursement if a new or small organic certifier certifies me?
​A. ​Any certifications done by a USDA accredited certifier are eligible.
Application Form Questions​ ​​
​Q. What is the application process for a first-time applicant?
​A. ​Once you receive proof of certification from an accredited certifying agent, you may complete and submit an Organic Cost Share Reimbursment Application form, W-9 form, submit a copy of your itemized fee invoice and a copy of your certification.
​Q. What is the application process for renewal applicants?
A.​ ​If you have been previously certified and are in good standing with USDA you may complete and submit an Organic Cost Share Reimbursement Application form, submit a copy of your itemized fee invoice and a copy of your certification.
​Q. I have previously submitted a W-9 form to the Oregon Department of Agriculture.  Do i need to send a W-9 form each year?
​A. ​You must submit an updated W-9 form if your name or address has changed from the previous year.
Payment Questions
​Q. Can inspection fees be included in my reimbursement request?
​A. ​Yes, all allowable fees that are part of your regular certificaiton process should be included.  Late fees to your certifier are not eligible for reimbursement.
​Q. What are considered allowable and unallowable certification costs?
​A. ​See chart below.  This list is meant to be demonstrative, not exhaustive.  If you have questions, please contact us?
 
Allowable costs​ ​Unallowable costs
  • Application fees
  • Inspection costs
  • First-time USDA NOP certification fees
  • Travel costs/per diem for organic inspectors
  • User fees/sales assessments
  • Postage
  • ​​Late fees
  • Inspections due to violations of NOP regulations
  • Any charges related to certificaitons other than USDA organic
  • Transitional certifications
  • Materials and supplies
  • Equipment​
 
Q.​ ​My certificaiton fees were $2,500 and I requesteed 75% reimbursement of $1,500 but I only received $750.
​A. The maximum amount you may receive is $750 per certificate or category of certfication, per year.
​Q. Will you run out of funds before my certification renewal is completed?
​A. ​We process completed eligible applications on a first-come first serve basis so there are not guarantees.
​Q. ​How long will it take to receive reimbursemnt?
​A. ​Please allow 4-6 weeks to process your complete applicaiton and receive your check.  Note, your reimbusement will be delayed if the applcation is missing documentation.