Please make sure we have your current clinic information. We need to have the following information:

1. Clinic name
   
2. Both physical address and mailing address, (if different)
   
3. Phone and fax numbers
   
4. e-mail address, if available
   
5. The names of veterinarians on your staff and
   
6. The names of veterinarians who have left your staff (and where they went, if you know.)
   

 
If there are any changes in the above information, please call Karen at 503-986-4719, send e-mail, or include a note with your weekly mailing of official documents.

• Five part forms should be routed as follows: first two copies to State Veterinarian's Office; next two to client; final for your files.
• Four-part forms are still valid. Use them until they're gone. Send the original to ODA, next two copies to client, final copy for your files. We'll make and file a photocopy and send the original to the state of destination.

 
Make sure your file copy is legible. Make a photocopy of the original if necessary.

For requirements for animals going to foreign countries, including Canada & Mexico, call the Salem office of the USDA APHIS Veterinary Services at 503-399-5871.

It is important to print or type both the veterinarian´s name and the full clinic name & address on all official documents: CVIs, test charts, vaccination reports, etc. If there´s a question or problem and the clinic information is incomplete and we can´t decipher the doctor´s highly stylized signature, we don´t know who to contact.  A rubber stamp is OK for clinic information, but not for signatures.

Mail CVIs, test charts, and brucellosis vaccination reports to the State Veterinarian´s office on a regular schedule - weekly is preferred, but certainly no later than 15 days after issue. Send to:

• Animal Health & ID 
  OR Dept of Agriculture
  635 Capitol St NE
  Salem OR 97301-2532
   
  

The clinic must keep records for a minimum of three years.
(Oregon Administrative Rules (OAR 875-015-0030(1))

There are two federal rules with 10 day limits which impact veterinarians and animal animals.