The Commodity Inspection Program offers official verification of seed processes to facilitate the movement of commodites in the domestic and international markets.  Official letters of verification are provided to fulfill export, contract or customer requirements that include a need for an independent third party or official government review of seed processes.  Verification services include:

• Seed treatment verification
• Seed blend/mix verification
• Verification of the fumigation of seed shipments
• Seed package weight  verification
• Shipment Count/Quantity Verification

Steps to receive official verification letter

1. Determine what verification is required.
2. Get seed and process equipment available and ready--DO NOT START PROCESS.
3. Request service from ODA. (Seed treatment/blend/fumigation form-WORD.doc)
4. ODA arrives as arranged to review information and initiate seed process.
5. ODA leaves official letter for company to fill out.
6. Complete treatment/blending of seed.
7. Complete the information on the official letter.
8. Notify ODA of completed process (contact info)
9. ODA verifies the seed process and the seed lot and issues official verification letter.

Helpful tips

• Provide complete information when requesting service; include contact person, and the person who will be responsible for the seed process.
• Have the seed lot and process materials down and ready when the ODA arrives.
• Provide the ODA inspector a worksheet/blendsheet that includes lot information and calculations of the treatment/blend.
• Double check the official letter to make sure it matches the lot information and treatment/blend information provided when the process was initiated.
• Do not begin process untill authorized to do so. In order to be official, an authorized ODA inspector must review process information prior to beginning process. No verification letters will be granted for processes completed prior to authorization.

Contact and forms

• Phone (503) 986-4620
• Fax (503) 986-4737
• E-mail cid-expert@oda.state.or.us

 
(Seed treatment/blend/fumigation form-WORD.doc)