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Recordkeeping requirements

Private pesticide applicators

USDA regulations require that private pesticide applicators keep records of their restricted-use pesticide applications.
  • The brand or product name and the EPA registration number of the restricted-use pesticide applied.
  • The total amount of pesticide formulation applied.
  • The size of the area treated.
  • The crop, commodity, stored product, or site of application.
  • The location of the area treated.
  • The date (month, day, and year) treated.
  • The licensed applicator´s name and license number.
These records must be maintained for at least 2 years
 

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Commercial and public applicators

Commercial pesticide operators and public pesticide applicators are required to keep the following information for each pesticide application they make.
  • The firm or person for whom the pesticide application was made: The full name, address and phone number of the business, firm or person who owns or controls the crop or property sprayed. Do not use initials, nicknames or partial names.
  • The location of the land or property where application was made: The address of the site, or a geographic description of the application site (such as circle number, map number or township/section/range), and the size of the area treated (acres, square feet, linear feet, etc.).
  • The date and approximate time of application: The month/day/year of application, and the beginning and ending time of application.
  • The supplier of pesticide product(s) applied: The full name of the person or business that supplied the pesticide to you. Do not use initials, nicknames or partial names.
  • The trade name and the strength of such pesticides applied: The EPA registration number of each pesticide product applied or the manufacturer, product name and formulation type of each product applied.
  • The amount or concentration (pounds or gallons per acre of active ingredient or concentration per approximately 100 gallons):
    • The amount of each pesticide product applied per unit of measure (ounces, pounds, pints, quarts, etc.).
    • The type and amount of carrier applied per unit of measure (acre, square feet, etc.) or, where a specific unit of measure is not applicable, the total amount applied to the site.
    • The amount and type of other material applied (such as spreader/sticker, wetting agent or drift retardant).
  • The specific property, crop or crops to which the pesticide was applied: For each pesticide product applied, the specific crop or site of application:
  • Agricultural applications - the specific crop
    • "PCO General" and "PCO Structural" applications - the specific area (exterior wall voids, kitchen cabinets, interior foundation, living room baseboards, etc.)
    • Ornamental applications - the general area (front yard, hedge, fruit tree, etc.)
    • Other applications - descriptions similar to the examples above. Identification of the application equipment used (aerosol can, speed sprayer, backpack sprayer, fogger, etc.) and, if applied aerially, the "N" number of the aircraft.
  • The summary information of equipment, device or apparatus used and, if applied by aircraft, the F.A.A. number: Identification of the application equipment used (aerosol can, speed sprayer, backpack sprayer, fogger, etc.) and, if applied aerially, the "N" number of the aircraft.
  • Name and license number of applicator(s), apprentice(s), and/or trainee(s) who made application: The full name and license number of the applicator(s), apprentice(s), and/or trainee(s) who applied the pesticides.
Records shall be maintained for at least three years from the date of application.
One-page handout, pdf (193K)

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Pesticide dealers

 
Records of restricted-use pesticide sales required to be maintained by pesticide dealers and must include the following information in their records:
  • Name, address, and valid pesticide applicator license number of the purchaser.
  • Date of sale.
  • Identity of pesticide product(s) sold (EPA registration number or specific product name and manufacturer).
  • Quantity of product sold (gallons, pounds, etc.).
Pesticide dealer records are required to be maintained for a minimum of three years following date of sale.
One-page handout, pdf (188K)

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