Deadline December 14-2012   CLOSED

Application Submission Requirements 

1.    Provide the Oregon State Weed Board with one signed original plus 14 copies and an electronic version of your completed application.

2.    Originals must be single sided.

3.    Electronic versions should be emailed to sbrubaker@oda.state.or.us or can be submitted on a disk.

IMPORTANT! In order to avoid junk mail filters. Subject line must read as follows:  

applicantname_oswb_263cycle

4.    Mandatory attachments: must be included or your application will automatically be rejected. These items include: photos of project area, maps of project area, required match form and landowner lists for cost reimbursement projects.

5.    All documents must be postmarked by December 14,2012 CLOSED and mailed to:

Attn: OSWB Grant Program

Oregon Dept. of Agriculture

635 Capitol St NE

Salem, OR 97301

 

• Grants will be awarded based on the availability of funds for a given grant cycle. The Board will pay only for completed work that is accepted by The Board, and such acceptance shall not be unreasonably withheld.

• Grants will be awarded based on the OSWB’s priorities.

• There will be one grant cycle per year and applications will not be held over from one grant cycle to the next.

• Information regarding the grantee and the project information will be made available to the public over the internet (with some exceptions)

Any person, tribe, watershed council, soil and water conservation district, community college, state institution of higher education, independent not-for-profit institution of higher education or political subdivision of this state that is not a state agency may submit a request for funding. A state agency or federal agency may apply for funding only as a co-applicant with one of the other eligible entities.

Projects are restricted to those that restore, enhance or protect fish and wildlife habitat, watershed functions, native salmonid populations or water quality. Grant applications are encouraged to be for on-the-ground weed control projects and must be OSWB listed noxious weeds. Applications may include research, survey, outreach or project design if required to complete the control portion of the project. However, the OSWB prefers the majority of the funds go toward the control element of the project.

The OSWB establishes and maintains a list of “A”, “B” and “T” designated noxious weeds. Proposed projects shall include only plants listed on the State Noxious Weed List. Examples of projects should include control, and may include survey, monitoring, prevention, restoration, and outreach.

Proposed activities should be proven methods that promote, enhance or protect natural resources.

Projects demonstrating specific site analysis and project development are desirable. Projects supported by or identified in Weed Management Plans, Site Assessments, Action Plans, Watershed Plans and Federal Management Plans are desired.

Projects should exhibit control elements to be considered for funding. Control must be completed within the timelines outlined within each grant cycle. In addition, the majority of OSWB funds should be used toward the control elements of the project.

Projects that relate to the control of weeds listed on the OSWB “A”, “B”, and “T” lists will be given priority. “A” designated weed projects will score higher then “B” designated weed projects, etc. (Projects must be for state listed noxious weeds)

Projects showing direct evidence of collaboration either by actual funds or in-kind funds between stakeholders and agencies may be given preferences over single-party projects. 25% match is required in order for projects to be eligible for funding – if your project does not meet this requirement it is important to contact the ODA Grant Program Coordinator with questions.

Projects that include not only control elements but also elements of restoration will be given priority. An example would be to incorporate seeding and establishment of desirable vegetation on the control site.

Projects that are part of weed assessment, comprehensive integrated action and monitoring plans are desirable. These plans can be stand alone for the specific project or associated with existing Weed Management Areas, Weed Management Plans, Environmental Assessments, Watershed Restoration Plans, etc. Reference all plans your project may be associated with and provide copies of the plans

This section will be reviewed by the OSWB and evaluated based on unique characteristics of the project that may not be covered in the criteria in items 1-4. An example may be a “B” designated weed that is a new invading weed in a watershed and it is a priority to control this weed to protect the watershed

• Level one: monitoring to include all verification of reports, documents, receipts and invoices submitted for activities relating to the project. This monitoring will be throughout the duration of the contract.
• Level two: monitoring to include all on the ground site monitoring done by Department staff. Grantee agrees to contact assigned Department staff and Department Grant Analyst at start of on the ground activities, this can be done via email, phone, or written notification. This monitoring will be throughout the duration of the contract.
• Level three: monitoring to include all follow up activities that may be completed after the duration of the contract.

a.    Project Title: Provide a name using 6 words or less that can be used for the project on all related correspondence and/or agreements.
b.    County: Provide the county or counties the project is located in.
c.    Type of Organization: Please indicate the type of organization represented in the applicant line.
d.    OSWB Dollars Requested/Total Cost of Project: Fill in the dollar figures as appropriate.
e.    Tax ID # (do not send SSN): The tax ID # for the Payee
f.    Name of Applicant or Organization: the name of the person or organization applying for funding and all contact information should occupy this section of the proposal
g.    Project Manager for Applicant or Organization: the name and contact for the applicant or organization for which is responsible to carry out the implementation of the project and is responsible for the documentation of the outcomes
h.    Fiscal Agent for Applicant or Organization: who will be responsible for the fiscal management of the funding received and disbursed oriented around this project?

a.    Weed Species: List all weeds pertaining to this project use common name plus genus and species. List the primary habitat (upland, riparian, wetland, instream, or estuary) for each weed, the method for treatment, net/gross acres per weed species, and for chemical control list which herbicides will be used. Remember to list only state listed noxious weeds. (Appendix B). Include estimated total number of acres (net/gross) for the project, to prevent double counting your acreage use Appendix C to help calculate the total treated acres.
Defining your habitat type:
Riparian: activities within the “riparian buffer”- the interface between land and a river or stream, and designed to improve the riparian habitat conditions and stream bank stability
Upland: projects designed to reduce erosion, improve water quality, increase stream flow, promote native vegetation growth, and other watershed benefits. Projects such as urban, rangeland and forest outside of riparian buffers should fit within this designation.
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Wetland: a land area saturated with water either permanently or seasonally. Activities that are designed to restore, protect, or improve wetland habitat conditions fit this designation.
Estuary: is a partly enclosed coastal body of water with one or more rivers or streams flowing into it, and with a free connection to the open sea. Activities that are designed to restore, protect, or improve estuary habitat conditions fit this designation
b.    Project location: Identify where the proposed project is located, regardless of the type of project. Provide at a minimum; county project is located in, the latitude and longitude of the project site(s).
c.    Does this project exist within a designated weed district: Indicate if the project exists within an established weed district as authorized under ORS 569, if you do not know the answer to this question contact any member of the OSWB staff listed on page 8.
d.    Is this part of an established Cooperative Weed Management Area (CWMA): Indicate if the project exists within a CWMA and provide the name of the CWMA.
e.    Identify which methods of control: Check which type of control you are proposing. Also, your project may be for more then one type of control activity check all that apply. In addition, provide additional activities outside of control activities. All activities must be directly related to the control project proposed. Use these activities to help guide you in identifying your activities in the weed activities table as well.
f.    Have you consulted with ODA staff: Indicate if you have contacted a member of ODA Weed Control Staff and the name of that individual, a list of staff is provided on page 8.
g.    Is this a landowner reimbursement project? Projects that partially reimburse landowners for the cost of implementing weed control. A landowner list including acreage by weed species must accompany the proposal.
h.    Project summary: In 200 words – give a statement about your overall project. This should be a brief description summarizing your project and will be used for reporting purposes.
i.    Summary of projects: In 3 paragraphs (maximum of 8000 characters) or less give an overview of the project. Overviews should include: if this is an extension of a previously funded project please include details of past treatments including successes and failures, estimated acreage for treatment, methods of treatment, objectives, restoration components, and how this project relates to other projects in the project area. It is important to keep this to the 8000 character limit, but give the details outlined above, this portion is essential in the overall review process.
j.    Is the project part of an existing weed management plan? Explain whether the work or site where work is proposed is specifically identified in an existing management plan. If yes, please be sure to include plan name, author, and date.
k.    Proposed schedule for the project: List the anticipated start and completion date for the various components of the project. Please be sure to note final report due dates on page 3 to see if your project fits within the grant cycle time-line.
l.    Are there additional partners (agencies, landowners, volunteers)? Who are the additional partners and what are their roles and responsibilities? Almost all projects have the cooperation of landowners, professional advisors, organizations, and/or volunteers. Identify these entities, approximately how much time/materials they are contributing and what their role is in completing the project. Be sure to list the amounts of other funds and the dollar value of donated services and supplies.
m.    How does this project relate to other projects (BLM, USFS or local projects) completed or planned? If the project is related to work funded in part with another grant from OWEB (i.e. restoration, land acquisition, or technical assistance), list the OWEB grant number and briefly describe the relationship to this proposal. Note how the project relates to other watershed activities to demonstrate that the project is appropriate.
n.    How will restoration be a part of your project? If restoration is not a component of this project please explain. For example, re-vegetation of a control site.
o.    If this project protects a high priority species or habitat, please give a brief description of the species or habitat/land use designation. For example, protection of habitat for federally listed threatened and endangered plant species. If you do not know how to answer this question contact an OSWB/ODA staff member see page 8.
p.    If the project is expected to benefit salmon/steelhead or salmon/steelhead habitat, briefly describe the project’s specific goal and purpose related to salmon/steelhead and how the project will provide the benefit. If your project has a direct benefit to a salmon producing stream indicate this here, name the stream and if its highlighted in a plan somewhere such as the Oregon Conservation Strategy.
q.    How will success be determined, what elements will be monitored/evaluated and by whom, how often and for how long? Who will maintain the project and for how long? Having a monitoring plan in place is important to the success of all projects, provide here the plan you have for the monitoring of your project.
r.    Which elements of the project will OSWB funds be used for? Be specific to activity and reiterate the timing of the activity. Describe in detail which elements of your project the Oregon State Weed Board funding will be used toward.

temize projected cost in each category, personnel, travel and supplies/materials for funds requested. Use only the funds being requested from OSWB. (Use Appendix A to help guide you in allowable expenses). Project administration must not exceed 10%.

Attach as many pages as necessary to concisely answer the questions. Repeat the questions and number the answers to correspond to the application.

• Maps highlighting location of project and a more detailed map locating site-specific activities include estimated acres to be treated.
• Attach photo points of the project site(s). Site pictures help the OSWB in gaining perspective of your proposed project. If possible, designate a site for photo monitoring.
• If this project is landowner reimbursement include a list of landowners with acreage listed by weed species.
• Required match form

Original signed legal requirements sheet must accompany the grant application when it is received. If you are sending an electronic application you must sign and date the legal requirements form and mail the form before the deadlines indicated on page 3.

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Remember mandatory attachments must be included:

• Maps highlighting location of project and a more detailed map locating site-specific activities include estimated acres to be treated.
• Attach photo points of the project site(s). Site pictures help the OSWB in gaining perspective of your proposed project. If possible, designate a site for photo monitoring
• For landowner reimbursement projects - landowner list with acreages listed by weed species
• Required match form

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• Make sure that your target weeds are state listed noxious weeds.

• Proposed activites should be proven methods of control. 

• Projects that show evidence of cooperation with other entities may be given preference over single-party projects.

• It is very important to outline your on-the-groud activities in detail. State your plans and projected actions throughout the cycle. Do not be vague when it comes to on-the-ground activities. Show why and how your project will work.

• Make sure that your accounting is free of error and that cost is not exagerated.

• Attach pictures and maps with your proposal. This will give the OSWB a better perspective of your project.

• Projects with sound restoration components may be given priority.

• Outlier infestations are given priority over core infestations.

• Do not hesitate to contact Shannon Brubaker, Grant Program Coordinator or any of the ODA Noxious Weed Control staff if you have questions. The program staff can help you define your project and answer questions or concerns.