1. Provide the Oregon State Weed Board with one signed original plus 14 copies and an electronic version of your completed application.

2. Originals must be single sided with photos and maps in color if possible.

3. Electronic version should be emailed to sbrubaker@oda.state.or.us or can be submitted on a disk. IMPORTANT: in order to avoid junkmail filters your subject line must read as follows: applicantname_oswb_252cycle

4. Mandatory attachments: must be included or your application will automatically be rejected. These items include: photos of project area, maps of project area and landowner lists for cost reimbursement projects.

5. All documents must be post marked by DECEMBER 30, 2011 and mailed to:

Attn: OSWB Grant Program
Oregon Dept. of Agriculture
635 Capitol St NE
Salem, OR 97301

• Grants will be awarded based on the availability of funds for a given grant cycle. Agency will pay only for completed work that is accepted by Agency, and such acceptance shall not be unreasonably withheld.

• Grants will be awarded based on the OSWB's priorities.

• There will be two grant cycles per year and applications will not be held over from one grant cycle to the next.

• Information regarding the grantee and the project information may/will be made available to the public over the internet.

Any person, tribe, watershed council, soil and water conservation district, community college, state institution of higher education, independent not-for-profit institution of higher education or political subdivision of this state that is not a state agency may submit a request for funding. A state agency or federal agency may apply for funding only as a co-applicant with one of the other eligible entities.

Projects are restricted to those that restore, enhance or protect fish and wildlife habitat, watershed functions, native salmonid populations or water quality. Grant applications must be for on the ground weed control projects for OSWB listed noxious weeds. Applications may include research, survey, project design if required to complete the control portion of the project. However, the OSWB prefers the majority of the funds go toward the control element of the project.

The OSWB establishes and maintains a list of "A", "B" and "T" designated noxious weeds. Proposed projects shall include only plants listed on the State Noxious Weed List. Examples of projects should include control, and may include; survey, monitoring, prevention, restoration, and education/outreach only when directly related to the control project.

Proposed activities should be proven methods that promote, enhance or protect natural resources.

Projects demonstrating specific site analysis and project development are desirable. Projects supported by or identified in Weed Management Plans, Site Assessments, Action Plans, Watershed Plans and Federal Management Plans are desired.

Projects must exhibit control elements to be considered for funding. Control must be completed within the timelines outlined within each grant cycle. In addition, the majority of OSWB funds must be used toward the control elements of the project.

Projects that relate to the control of weeds listed on the OSWB "A", "B", and "T" lists will be given priority. "A" designated weed projects will score higher then "B" designated weed projects, etc.

Projects showing direct evidence of collaboration either by actual funds or in-kind funds between stakeholders and agencies may be given preferences over single-party projects. OSWB now requires 25% match in order for projects to be eligible for funding - if your project does not meet this requirement it is important to contact the ODA Grant Program Coordinator with questions.

Projects that include not only control elements but also elements of restoration will be given priority. An example would be to incorporate seeding and establishment of desirable vegetation on the control site.

Projects that are part of weed assessment, comprehensive integrated action and monitoring plans are desirable. These plans can be stand alone for the specific project or associated with existing Weed Management Areas, Weed Management Plans, Environmental Assessments, Watershed Restoration Plans, etc. Reference all plans your project may be associated with and provide copies of the plans.

This section will be reviewed by the OSWB and evaluated based on unique characteristics of the project that may not be covered in the criteria in items 1-4. An example may be a "B" designated weed that is a new invading weed in a watershed and it is a priority to control this weed to

Level one: monitoring to include all verification of reports, documents, receipts and invoices submitted for activities relating to the project. This monitoring will be throughout the duration of the contract.
Level two: monitoring to include all on the ground site monitoring done by Department staff. Grantee agrees to contact assigned Department staff and Department Grant Analyst at start of on the ground activities, this can be done via email, pone, or written notification. This monitoring will be throughout the duration of the contract.
Level three: monitoring to include all follow up activities that may be completed after the duration of the contract.

a.    Project Title: Provide a name using 6 words or less that can be used for the project on all related correspondence and/or agreements.
b.    County: Provide the county or counties the project is located in.
c.    Oregon Salmon Plan Basin: Using the attached appendix B identify the basin(s) your project will benefit
d.    Type of Organization: Please indicate the type of organization represented in the applicant line.
e.    OSWB Dollars Requested/Total Cost of Project: Fill in the dollar figures as appropriate.
f.     Tax ID # (do not send SSN): The tax ID # for the Payee
g.    Name of Applicant or Organization: the name of the person or organization applying for funding and all contact information should occupy this section of the proposal
h.    Project Manager for Applicant or Organization: the name and contact for the applicant or organization for which is responsible to carry out the implementation of the project and is responsible for the documentation of the outcomes
i.      Fiscal Agent for Applicant or Organization: who will be responsible for the fiscal management of the funding received and disbursed oriented around this project?
j.      Weed Species: List all weeds pertaining to this project use common name plus genus and species. Remember to list only state listed noxious weeds. (Appendix C)

a.    Project location: Identify where the proposed project is located, regardless of the type of project. Provide at a minimum; county project is located in, legal description (T-R-Sec), and if available latitude and longitude of the project site(s). Include estimated number of acres (net/gross). Directions to the site is required.
b.    Does this project exist within a designated weed district: Indicate if the project exists within an established weed district as authorized under ORS 569, if you do not know the answer to this question contact any member of the OSWB staff listed on page 9.
c.    Is this part of an established Cooperative Weed Management Area (CWMA): Indicate if the project exists within a CWMA and provide the name of the CWMA.
d.    Identify which methods of control: Check which type of control you are proposing. Also, your project may be for more then one type of control activity check all that apply. In addition, provide additional activities outside of control activities. All activities must be directly related to the control project proposed.
e.    Have you consulted with ODA staff: Indicate if you have contacted a member of ODA Weed Control Staff and the name of that individual, a list of staff is provided on page 9.
f.     Is this a landowner reimbursement project? Projects that partially reimburse landowners for the cost of implementing weed control. A landowner list including acreage by weed species must accompany the proposal.
g.    Summary of projects: In 3 paragraphs (maximum of 8000 characters) or less give an overview of the project. Overviews should include: if this is an extension of a previously funded project please include details of past treatments including successes and failures, estimated acreage for treatment, methods of treatment, objectives, restoration components, and how this project relates to other projects in the project area.
h.    Is the project part of an existing weed management plan? Explain whether the work or site where work is proposed is specifically identified in an existing management plan. If yes, please be sure to include plan name.
i.      Proposed schedule for the project: List the anticipated start and completion date for the various components of the project. Please be sure to note final report due dates on page 3 to see if your project fits within the grant cycle time-line.
j.      Are there additional partners (agencies, landowners, volunteers)? Who are the additional partners and what are their roles and responsibilities? Almost all projects have the cooperation of landowners, professional advisors, organizations, and/or volunteers. Identify these entities, approximately how much time/materials they are contributing and what their role is in completing the project. Be sure to list the amounts of other funds and the dollar value of donated services and supplies.
k.    How does this project relate to other projects (BLM, USFS or local projects) completed or planned? If the project is related to work funded in part with another grant from OWEB (i.e. restoration, land acquisition, or technical assistance), list the OWEB grant number and briefly describe the relationship to this proposal. Note how the project relates to other watershed activities to demonstrate that the project is appropriate.
l.      How will restoration be a part of your project? If restoration is not a component of this project please explain. For example, re-vegetation of a control site.
m.  If this project protects a high priority species or habitat, please give a brief description of the species or habitat/land use designation. For example, protection of habitat for federally listed threatened and endangered plant species. If you do not know how to answer this question contact an OSWB/ODA staff member see page 9.
n.    If the project is expected to benefit salmon/steelhead or salmon/steelhead habitat, briefly describe the project's specific goal and purpose related to salmon/steelhead and how the project will provide the benefit. If your project has a direct benefit to a salmon producing stream indicate this here, name the stream and if its highlighted in a plan somewhere such as the Oregon Conservation Strategy.
o.   How will success be determined, what elements will be monitored/evaluated and by whom, how often and for how long? Who will maintain the project and for how long? Having a monitoring plan in place is important to the success of all projects, provide here the plan you have for the monitoring of your project.
p.    Which elements of the project will OSWB funds be used for? Be specific to activity and reiterate the timing of the activity. Describe in detail which elements of your project the Oregon State Weed Board funding will be used toward.

Itemize projected cost in each category, personnel, travel and supplies/materials for funds requested. Use only the funds being requested from OSWB. (Use Appendix A to help guide you in allowable expenses). Project administration must not exceed 10%.

Attach as many pages as necessary to concisely answer the questions. Repeat the questions and number the answers to correspond to the application.

• Maps highlighting location of project and a more detailed map locating site-specific activities include estimated acres to be treated.
• Attach photos of the project site(s). Site pictures help the OSWB in gaining perspective of your proposed project. If possible, designate a site for photo monitoring.
• If this project is landowner reimbursement include a list of landowners with acreage listed by weed species.
• Required match form

Original signed legal requirements sheet must accompany the grant application when it is received. If you are sending an electronic application you must sign and date the legal requirements form and mail the form before the deadlines indicated on page 3.

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Remember mandatory attachments must be included:

• Maps highlighting specific area of project activities
• Photos (please use the same photo points as you will use on interim and final reports should this project be awarded)
• For landowner reimbursement projects - landowner list with acreages listed by weed species
• Required match form

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• "A" Designated weed - a weed of known economic importance which occurs in the state in small enough infestations to make eradication or containment possible; or is not known to occur, but its presence in neighboring states make future occurrence in Oregon seem imminent (Table 1).

Recommended action: Infestations are subject to eradication or intensive control when and where found.

• "B" Designated weed - a weed of economic importance which is regionally abundant, but which may have limited distribution in some counties (Table 2).

Recommended action: Limited to intensive control at the state, county or regional level as determined on a case-by-case basis. Where implementation of a fully integrated statewide management plan is not feasible, biological control (when available) shall be the main control approach. ("B" weeds targeted for biological control are identified with an asterisk).

• "T" Designated weed - a priority noxious weed designated by the Oregon State Weed Board as a target on which the Oregon Department of Agriculture will develop and implement a statewide management plan. "T" designated noxious weeds are species selected from either the "A" or "B" list (Table 3).

• Make sure that your target weeds are state listed noxious weeds.

• Proposed activites should be proven methods of control. 

• Projects that show evidence of cooperation with other entities may be given preference over single-party projects.

• It is very important to outline your on-the-groud activities in detail. State your plans and projected actions throughout the cycle. Do not be vague when it comes to on-the-ground activities. Show why and how your project will work.

• If you have a very large project that requires large amount of funding, break your project into different phases or break down the weed species or area of control.

• Make sure that your accounting is free of error and that cost is not exagerated.

• Attach pictures and maps with your proposal. This will give the OSWB a better perspective of your project.

• Projects with sound restoration components may be given priority.

• Outlier infestations are given priority over core infestations.

• Do not hesitate to contact Shannon Brubaker, Grant Program Coordinator or any of the ODA Noxious Weed Control staff if you have questions. The program staff can help you define your project and answer questions or concerns.