The Oregon Department of Forestry Public Records Request Page
WELCOME - We hope to provide you with answers to your questions.
Our goal is to ensure that members of the public and the news media receive all the state-owned documents and records they require. We believe that Oregon's Public Records Law is an invaluable tool in ensuring that government operations are open and above-board.
The following information covers what the Oregon Department of Forestry hears most often about requests for public records, including questions about fees. We want you to know what ODF and its divisions can and cannot do to address requests for public records, thus saving you time, effort and expense.
A Public Records Request is:
-Information requested that is not generally distributed by ODF.
Example: Nesting sites for Bald Eagles
-Information that will take more than 1 hour to process.
-Information that requires duplication or time to download electronically.
A Public Records Request is not information that is already available through the ODF website or published in an ODF document such as a brochure, booklet, pamphlet, or other printed material that ODF already provides to the public complimentary, or a normal status update of a current event. This is considered a general "Request for Information" that we are happy to provide at any time.
Submit a Public Records request
Please fill out the form below and submit it to email@example.com.
Public Records Request Form
Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled.
ODF and its divisions fill requests for records and documents that presently exist. We cannot answer requests for documents that do not already exist. This means that ODF and its divisions cannot create documents in response to questions you submit, and the Public Records Law does not require an agency to do so. Also, we cannot perform complex manipulations of databases to derive averages, for example, or write answers to complex questions that require evaluation of policies or historical data, or create maps with GIS data.
ODF and its divisions do not redact requested information, except in those instances the law requires. Examples include information about threatened and endangered species, certain information concerning litigation, and protected personal information (e.g., social security numbers, personal tax information, etc.) In most instances, ODF will not redact information without advice from the Attorney General's Office.
ODF charges a fee to recover for taxpayers the cost of answering requests for public records and documents, as the Public Records Law provides. These costs include the following:
- Employees' time to determine whether requested documents exist (and whether they are retrievable), locating and retrieving requested documents, and time spent in placing documents into usable formats
- The cost of hard copies and electronic records
- Redaction and Department of Justice fees
- The cost of postage and shipping
Payment of fees takes place in the following sequence:
- Upon receiving a public records request, the applicable ODF division will determine whether it possesses the documents, if the records are exempt from the Public Records Law and will estimate the time and expense required to provide the information.
- ODF will send an estimate of the fee to the requestor. If the requestor decides the fee is acceptable, he or she must then submit payment before ODF can begin work on the request. If appropriate, an ODF representative may contact a requestor to narrow a request or define it more sharply, in order to answer the requestor's needs and reduce costs in time and money.
- If the estimate is not acceptable, the requestor may request the scope be changed or limit the number of documents requested. The requestor may also choose to view the records at an ODF facility to minimize copy fees.
- If the requestor does not respond to an estimate after 60 days, then the estimate will be retracted and the request canceled.
To submit a Public Records Request click on this link: Public Records Request Form
Please enter all of the contact information requested including your email address. Provide a detailed description of the records you need. Information that can narrow the search such as dates and names will help us reduce the cost of retrieving information. At the bottom of the form let us know how you want the records to be provided: electronic, paper copies or by coming to an ODF office to review in person.